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Choosing a Network Printer Setting up a network printer on your: CCSF Windows Laptop Windows Desktop Printer naming Networked printer names indicate their location. Printers have names like P-JAD323-HP2000 P for printer JAD for building (in this case, campus) location 323 for room

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Choosing a network printer l.jpg

Choosing a Network Printer

Setting up a network printer on your:

CCSF Windows Laptop

Windows Desktop


Printer naming l.jpg
Printer naming

  • Networked printer names indicate their location.

  • Printers have names like P-JAD323-HP2000

  • P for printer

  • JAD for building (in this case, campus) location

  • 323 for room

  • HP2000 for maker/model

  • Names help find a printer close to any CCSF location

  • A Excel workbook on CCSF’s network naming:http://www.ccsf.edu/Services/Help_Desk/StandardizedNameConvention.xls

City College of San FranciscoTechnology Learning Center


Why add printers l.jpg
Why add printers?

  • You have to ADD a printer to your printer list before you can print to it

  • You can add a printer anywhere at CCSF

  • Print to any printer on your list from anywhere on the CCSF network

  • Change printers as you change location

City College of San FranciscoTechnology Learning Center


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Adding a printer: Starting out

  • Click the Start button

  • On the right column, click Printers and Faxes

  • The Printers window opens showing the printers available on your computer.

City College of San FranciscoTechnology Learning Center


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Adding a printer: Step by step

  • On the left, in the Task pane, click Add a Printer.The Add Printer Wizard Welcome screen appears

  • Click Next

  • The Add Printer Wizard printer type screen appears

  • Click the bubble next to network printer and click Next

City College of San FranciscoTechnology Learning Center


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Adding a printer: Step by step

  • On the next screen, click the bubble next to Find a printer in the directory and click Next.

City College of San FranciscoTechnology Learning Center


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Adding a printer: Step by Step

  • Click the Find Now button.

  • Printers appear at the bottom of the window.

City College of San FranciscoTechnology Learning Center


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Adding a printer: Identifying Printers

  • Scroll to find the printer you want

  • When you do, highlight the printer and click OK.

  • This is where you make use of your knowledge of the printer naming conventions!

City College of San FranciscoTechnology Learning Center


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Setting your default

  • Click a bubble to set whether you want to use this printer by default (or at least for the next while)

  • Click Next and Finish to exit the printer screens

City College of San FranciscoTechnology Learning Center


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Using your installed printers

  • In Word, or any Windows program, click File > Print from the menu bar

  • The Print window opens

  • In the Printer area, top left, click the down arrow to the right of the Printer Name: box to see your choices

  • Click the printer you want

  • Set the number of copies and any other options; then click OK to send your job to that printer

City College of San FranciscoTechnology Learning Center


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Printing to an installed printer

  • Click the down arrow to the right of Printer Name:

  • Your installed printers appear

  • Click to select a printer

City College of San FranciscoTechnology Learning Center


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Printing to an installed printer

  • Set copies, other options

  • Click OK to send your job to the printer

City College of San FranciscoTechnology Learning Center


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Changing your Default printer

  • Click the Start button

  • On the right column, click Printers and Faxes

  • The Printers window opens showing the printers available on your computer.

City College of San FranciscoTechnology Learning Center


Checking your default printer l.jpg
Checking your default printer

  • The Printers window opens:

    • Installed printers on the right

    • Tasks on the left

  • The default printer has a checkmark

  • If icons are small, click View  Tiles

City College of San FranciscoTechnology Learning Center


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Changing your default printer

  • RIGHT-click the printer you want to change to.

  • From the popup menu, choose Set as Default Printer

City College of San FranciscoTechnology Learning Center


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