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2ND WAVE

2ND WAVE. Project Title : Reduce Transport Services Cost Project No. : OAS-06-010 (2W) Champion : R. Rajan Team Leader : Eleazer Bernabe Lead Member : Galileo Dizon Members : Gloria Tria Eligio Pregillano Jr. Date : 23 October 2006. DEFINE. PROBLEM STATEMENT:

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2ND WAVE

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  1. 2ND WAVE Project Title : Reduce Transport Services Cost Project No. : OAS-06-010 (2W)Champion : R. RajanTeam Leader : Eleazer BernabeLead Member : Galileo DizonMembers : Gloria Tria Eligio Pregillano Jr. Date : 23 October 2006

  2. DEFINE PROBLEM STATEMENT: OAIS-LM serves an average of 15,000 vehicle requests at ADB headquarters a year using 15 ADB vehicles and 4 contracted vehicles at an average yearly cost of US$250,000 arising in budget constraint in 2006, and there is a need to reduce the operating costs. GOAL STATEMENT: To reduce the cost of transport services by 20% by end 2006.

  3. DEFINE Business Case • Transport Unit serve some 15,000 transportation • requests a year at ADB headquarters. • This service use up an average yearly budget of • US$250,000 that includes vehicle depreciation, • maintenance, labor, and fuel costs. • The project will help us determine the right size • of fleet to maintain and is aiming to reduce the • cost of transport services by 20% by end 2006.

  4. DEFINE Detailed Processing

  5. SIPOC

  6. SIPOC

  7. SIPOC

  8. Control Define Measure Analyze • Improve 15Jan to 30Jan 1Feb to 6 Apr 7 Apr to 14 Jul 15 Jul to 15 Sep 16 Sep to 15 Oct 30 days 15 days 65 days 69 days 60 days

  9. DEFINE POTENTIAL OUTPUT MEASURES Maintenance of Vehicles Availability of Vehicles Salary of Drivers Category of Request Overtime of Drivers Gasoline

  10. DEFINE POTENTIAL OUTPUT MEASURES Age of Vehicles Volume & Frequency of Requests Type of Vehicles No. of Passengers Routes Taken Drivers

  11. CTQ DEFINE High-Level NeedReduce Cost of Transportation Services

  12. MEASURE Data Collection Completed Vehicle Requests

  13. MEASURE Data Collection Completed Vehicle Requests

  14. MEASURE

  15. MEASURE

  16. MEASURE Data Collection Cost Drivers in Transport Operations 2004 US$ 2005 US$

  17. MEASURE Data Collection Cost Drivers in Transport Operations 2004 US$ 2005 US$

  18. MEASURE

  19. MEASURE

  20. MEASURE

  21. MEASURE

  22. MEASURE

  23. MEASURE

  24. MEASURE

  25. MEASURE

  26. MEASURE

  27. MEASURE

  28. ANALYZE CAUSE AND EFFECT • FACTORS THAT IMPACT TRANSPORTATION COST • People • Vehicles • Policies & Procedures • Processes

  29. ANALYZE CAUSE AND EFFECT DIAGRAM

  30. ANALYZE CAUSE AND EFFECT • People Regular drivers • Salary • Overtime • Shift Premium Agency Drivers • Salary • Overtime • Meal Allowance • E-Cola

  31. ANALYZE CAUSE AND EFFECT Agency Drivers

  32. ANALYZE CAUSE AND EFFECT Agency Drivers 2005

  33. ANALYZE CAUSE AND EFFECT Agency Drivers 2006

  34. ANALYZE CAUSE AND EFFECT

  35. ANALYZE CAUSE AND EFFECT

  36. ANALYZE CAUSE AND EFFECT • Vehicles Bank Vehicles • Type/Model/Cost • Fuel consumption • Maintenance and Repair Contracted Vehicles • Fix Rental • Overtime • Back-up cars

  37. ANALYZE CAUSE AND EFFECT Bank Vehicles

  38. ANALYZE CAUSE AND EFFECT Bank Vehicles

  39. ANALYZE CAUSE AND EFFECT Bank Vehicles

  40. ANALYZE CAUSE AND EFFECT

  41. ANALYZE CAUSE AND EFFECT Contracted Vehicles 2005

  42. ANALYZE CAUSE AND EFFECT Contracted Vehicles 2006

  43. ANALYZE CAUSE AND EFFECT

  44. ANALYZE CAUSE AND EFFECT • Policies and Procedures Coverage of Service • Types of Services Covered • Restrictions

  45. ANALYZE CAUSE AND EFFECT AO4.14 SCOPE OF TRANSPORT SERVICE3.1 Bank vehicles may be used, subject to availability, for the following purposes:(a) For travel on official Bank business within the Metro Manila area. For official missions outside Metro Manila, vehicles may be used for destinations not serviced by domestic airline companies and where road travel is the most convenient and cost effective mode of travel, subject to clearance by the Bank's Security Unit;(b) For Bank-sponsored seminars, meetings and conferences, the need for additional vehicles may be satisfied, in case the requirement cannot be met by Bank vehicles, by leasing the necessary units from the outside, with the cost chargeable to the special budget allocated for the function;(c) Airport transfers in Manila for Bank personnel either in commencement or continuation of travel funded by the Bank relating to the appointment, repatriation, emergency and home leave of personnel;(d) Airport transfers of official Bank guests and member country delegations including other travel on official Bank business of these guests and delegation members;(e) For delivery and pick-up of official documents; and(f) Other official uses, subject to the approval of Head, OASS-TS.

  46. ANALYZE CAUSE AND EFFECT A01.05 TRANSPORTATION SCHEME 7.1 All national officers and administrative staff in ADB Headquarters who render overtime continuously for at least four (4) hours until 7:30 p.m. or later during regular workdays of ADB are entitled to avail of either of the following transportation options:Option 1: Reimbursement of taxi transportation expensesOption 2: Contracted vehicle service7.2 Only Option 1 will be available for overtime work rendered during weekends and ADB holidays when staff members have worked at least 12 hours of work until 7:30 p.m. or later. (including meal breaks). For staff members who are shift workers who render overtime on such weekdays or ADB holidays, only Option 1 will be available on completion of 8 hours of overtime work, which should conclude between 7:30 p.m. and 5:00 a.m. The guidelines and procedures governing the implementation of this scheme are provided in detail in Appendix 1.

  47. ANALYZE CAUSE AND EFFECT • Processes Service Requests • Type & Time Request • Schedule of drivers • Cancellation of Requests

  48. ANALYZE CAUSE AND EFFECT 2005 TRIPS FOR DEPARTURE AIRPORT TRANSFER

  49. ANALYZE CAUSE AND EFFECT 2005 TRIPS FOR ARRIVAL AIRPORT TRANSFER

  50. ANALYZE CAUSE AND EFFECT 2006 AIRPORT TRANSFERS TRIPS

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