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September 8-11, 2009. MSIS Training SY 2009-10. It takes a village…. What should I be doing now?. Releasing/Transferring Ownership Requesting MSIS #s Entering MSIS # Student Pg. 3, Alt. ID1 Printing Master Schedule to US Ethnicity/Race Survey SPED Schedules New Personnel Form.

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Presentation Transcript
September 8 11 2009

September 8-11, 2009

MSIS Training SY 2009-10



What should i be doing now
What should I be doing now?

  • Releasing/Transferring Ownership

  • Requesting MSIS #s

  • Entering MSIS # Student Pg. 3, Alt. ID1

  • Printing Master Schedule to US

  • Ethnicity/Race Survey

  • SPED Schedules

  • New Personnel Form

  • Elem. Scheduling

  • Entering Attendance

  • Completing all required fields

  • Student Indicators

    • Gifted

    • Vocational

    • SPED

    • ELL, Migrant, Homeless

    • Title I


Then what
Then what?

  • Check with Data Management to see if teacher schedules are entered in MSIS

  • Create and run test MSD files – start no later than Monday, September 15

  • Start correcting MSD errors

  • Expect LARGE error logs in Month 1!

  • CALL FOR HELP!


The bad news
The bad news…

There will be no pre-processor for Month 1...

The good news…

MSIS will start accepting files for testing purposes Tuesday, September 8th.


If you are successful before the last day of the month you will have to resend on 9 30 09 as usual
If you are successful before the last day of the month, you will have to RESEND on 9-30-09 as usual.


MIS Summer Conference 2009 will have to RESEND on 9-30-09 as usual.

There was no conference...


Student data

STUDENT will have to RESEND on 9-30-09 as usual.DATA


Msis record change form
MSIS Record Change Form will have to RESEND on 9-30-09 as usual.

  • Required by MDE for documentation for State Auditor

  • Download from Data Management web site

  • Requires original signatures

    • Superintendent

    • Primary Contact

    • Requestor

  • Snail mail


  • Msis record change documentation for state auditor
    MSIS Record Change will have to RESEND on 9-30-09 as usual.Documentation For State Auditor


    In 2007 08 mde received requests to change edit
    In 2007-08, MDE received requests to change/edit… will have to RESEND on 9-30-09 as usual.

    • 75 SSNs,

    • 605 Discipline Incidents,

    • 7,408 Ownership Corrections,

    • 140,630 MSIS Ids


    Student transfers
    Student Transfers will have to RESEND on 9-30-09 as usual.

    • Request the student the day the student enrolls in your school.

    • Release the student the day the student release is requested. Don’t wait for your file to pass.

    • MS Code 37-15-3 states that schools CAN NOT hold a student’s cumulative record for any reason.


    New student ids
    New Student IDs will have to RESEND on 9-30-09 as usual.

    • Search by name

    • Search by SSN

    • Search on parts of names

    • Use Wild Card character %

    • Use all available data so duplicate IDs are not created


    Incorrect student ssns
    Incorrect Student SSNs will have to RESEND on 9-30-09 as usual.

    • Add correct number in student package

    • Contact other district about discrepancies

    • Complete MSIS Record Change Form


    Race ethnicity
    Race/Ethnicity will have to RESEND on 9-30-09 as usual.

    • Required by USDOE

    • A two part question is mandatory, with the ethnicity part asked first.

    • Ethnicity – Choose one

      • Hispanic/Latino or Not Hispanic/Latino

    • Multiple races may be selected

    • PI – Pacific Islander added to list in student package


    Race ethnicity cont
    Race/Ethnicity, cont. will have to RESEND on 9-30-09 as usual.

    • Multiple races may be selected

      • AS – Asian

      • B - Black

      • H - Hispanic

      • NA - Native American

      • W - White

      • PI – Pacific Islander (added in student package)


    NOTE: will have to RESEND on 9-30-09 as usual.

    The Ethnic code selected in the Student Atom, pg. 1 will be reported to MDE.


    How do we notify parents and fulfill new ethnicity requirements in our student package
    How do we notify parents and fulfill new ethnicity requirements in our student package?

    • Race/Ethnicity Survey

    • Race Definitions SY 2008-09 for clarification/examples

    • Race/Ethnicity Survey Instructions dated 8-4-08


    Discipline

    DISCIPLINE requirements in our student package?


    Why am i reporting discipline data to msis
    Why am I reporting discipline data to MSIS? requirements in our student package?

    All discipline data reported is required by either state or federal legislation.


    Persistently dangerous school codes
    Persistently Dangerous School Codes requirements in our student package?

    • Incidents that must be reported within 72 hours of occurrence

      • Discipline Incident and Disposition Summary 2008-09 (no changes from SY 07-08

      • Tracked by Data Management monthly

      • Auditable Item


    A persistently dangerous school is
    A persistently dangerous school is: requirements in our student package?

    A school that, during the past

    two (2) years, has continually exposed

    its students to injury from violent

    criminal offenses and is:


    An elementary, middle or secondary public school in which a total of 20 or more violent criminal offenses were committed per 1000 students (2%) in 2 consecutive years.

    OR

    An elementary, middle or secondary alternative school in which a total of 75 or more violent criminal offenses were committed per 1000 students (7.5%) in two consecutive years


    New district behavior specialist learning center

    Genna total of 20 or more violent criminal offenses were committed per 1000 students (2%) in 2 consecutive years.

    McAlpin

    601.824.0334

    NEW District Behavior SpecialistLearning Center

    • When entering Discipline Incidents:

      • Be as detailed as appropriate

      • Be consistent

      • Provide discipline reports for Behavior Specialist

      • Remind administrators of monthly reporting deadlines


    Legislation

    Legislation total of 20 or more violent criminal offenses were committed per 1000 students (2%) in 2 consecutive years.


    Auditor s bill

    Auditor’s Bill total of 20 or more violent criminal offenses were committed per 1000 students (2%) in 2 consecutive years.

    HB 1251Effective July 1, 2004


    …provides the State Auditor with authority to establish effective and efficient policies and procedures for auditing student attendance and data in local school districts. In particular, the State Auditor will have more flexibility regarding on-site audits and authority to establish specific policies and procedures to audit the processes, accuracy, validity and procedures used by local school districts to submit electronic student data and other data to the State Department of Education.


    Juvenile detention center

    Juvenile Detention Center effective and efficient policies and procedures for auditing student attendance and data in local school districts. In particular, the State Auditor will have more flexibility regarding on-site audits and authority to establish specific policies and procedures to audit the processes, accuracy, validity and procedures used by local school districts to submit electronic student data and other data to the State Department of Education.

    SB 2818Effective July 1, 2007


    …requires a juvenile detention center to notify the school district officials on the first school day following a student’s placement in the detention facility. The bill also requires a school district, which is in the county where the detention center is located…shall provide a certified teacher to offer educational services to detainees.


    Rc juvenile detention center
    RC Juvenile Detention Center district officials on the first school day following a student’s placement in the detention facility. The bill also requires a school district, which is in the county where the detention center is located…shall provide a certified teacher to offer educational services to detainees.

    • JD61 added to Disp Cd

    • DSD file required for any

      student in attendance


    How will we know when students are at the jdc
    How will we know when students are at the JDC? district officials on the first school day following a student’s placement in the detention facility. The bill also requires a school district, which is in the county where the detention center is located…shall provide a certified teacher to offer educational services to detainees.

    • Misty Campbell, RCJDC Instructor, contacts Data Management daily stating students in attendance

    • Data Management emails daily attendance to Attendance contacts, and,

    • Contacts schools to create a discipline incident and DSD file to send to the MDE.

    • Required documentation for audit? RCJDC Monthly Summary Attendance Chart


    Jdc discipline incident
    JDC Discipline Incident district officials on the first school day following a student’s placement in the detention facility. The bill also requires a school district, which is in the county where the detention center is located…shall provide a certified teacher to offer educational services to detainees.


    Keep filter and dsd instructions
    KEEP Filter and district officials on the first school day following a student’s placement in the detention facility. The bill also requires a school district, which is in the county where the detention center is located…shall provide a certified teacher to offer educational services to detainees.DSD Instructions


    Temporary assistance for needy families tanf

    Temporary Assistance for Needy Families (TANF) district officials on the first school day following a student’s placement in the detention facility. The bill also requires a school district, which is in the county where the detention center is located…shall provide a certified teacher to offer educational services to detainees.

    SB 2652Effective July 1, 2008


    …clarifies the method of providing TANF payments to eligible families and requires DHS to provide information…If a school district fails to provide to the DHS information concerning compulsory attendance within 15 days…Notify Department of Audit…monthly reports…If not in compliance, reduce the district’s MAEP funding by number of students … for one year.

    For the future, MSIS!


    School attendance officers

    SCHOOL ATTENDANCE OFFICERS eligible families and requires DHS to provide information…If a school district fails to provide to the DHS information concerning compulsory attendance within 15 days…Notify Department of Audit…monthly reports…If not in compliance, reduce the district’s MAEP funding by number of students … for one year.


    Partnering with school attendance officers
    Partnering with eligible families and requires DHS to provide information…If a school district fails to provide to the DHS information concerning compulsory attendance within 15 days…Notify Department of Audit…monthly reports…If not in compliance, reduce the district’s MAEP funding by number of students … for one year.School Attendance Officers

    • Legally, it is the district’s responsibility to provide information to the SAOs

    • Summer Activity Clean-up

      • SAOs are responsible for verifying no-shows

      • Schools must provide documentation for students on no-show list

    • Dropout Codes

      • Work with SAOs to ensure accuracy of codes


    • Summer Activity Screen eligible families and requires DHS to provide information…If a school district fails to provide to the DHS information concerning compulsory attendance within 15 days…Notify Department of Audit…monthly reports…If not in compliance, reduce the district’s MAEP funding by number of students … for one year.

      • Populated after Month 1 completed (mid- October)

      • Report shows students not enrolled in a public school in MS in Month 1

      • The reason student not in school must be selected by school

      • SAOs verify reasons selected are accurate


    District changes in reporting truant students to saos
    District Changes in Reporting Truant Students to SAOs eligible families and requires DHS to provide information…If a school district fails to provide to the DHS information concerning compulsory attendance within 15 days…Notify Department of Audit…monthly reports…If not in compliance, reduce the district’s MAEP funding by number of students … for one year.

    ‘The Form’

    Is

    GONE!


    New for 2008 09
    New for 2008-09 eligible families and requires DHS to provide information…If a school district fails to provide to the DHS information concerning compulsory attendance within 15 days…Notify Department of Audit…monthly reports…If not in compliance, reduce the district’s MAEP funding by number of students … for one year.

    • Fax ‘Truancy Reporting’ Cover Sheet developed

      • fill in fields, print, sign, fax

    • Screen shots from student package showing demographics and absences allowable

      • print from Sasi, fax

      • 3 sheets total



    Student atom additional fields for tracking truancy

    Student Atom absencesAdditional Fields for TrackingTruancy



    Enter dates students have 5,7,9, or 12 UNX absences. absences

    Faxes sent to SAOs should be within 2 school days of absence to be in compliance.


    Daily attendance absences reported to truancy
    Daily Attendance Absences Reported to Truancy absences

    Save Query to Desktop

    Run Daily for

    5,7,9, 12

    Absences


    Period attendance absences reported to truancy
    Period Attendance Absences Reported to Truancy absences

    Save Query to Desktop

    Run after Att. In All Day Column for

    5,7,9, 12

    Absences



    Ada audit state auditor s office

    ADA AUDIT absencesSTATE AUDITOR’S OFFICE


    Audit update brochure
    Audit Update absencesBrochure



    Student atom additional fields for tracking incomplete residency

    Student Atom absencesAdditional Fields for TrackingIncomplete Residency


    Residency incomplete
    Residency Incomplete absences

    30 days from enrollment

    Document!

    Mark for students enrolling with incomplete residency.



    20 absences

    Day

    Letter

    10

    Day

    Letter


    Student atom additional fields for tracking affidavits

    Student Atom absencesAdditional Fields for TrackingAffidavits


    Affidavit
    Affidavit absences

    Mark whenever student enrolls with Affidavit.

    Expiration date one year from date on Affidavit.


    Student atom additional fields for tracking immunization non compliance

    Student Atom absencesAdditional Fields for TrackingImmunizationNon-Compliance


    Immunization non compliance
    Immunization Non-Compliance absences

    Mark for Immunization non-compliance

    Expiration

    date

    on

    Form

    121


    Laminated posters for residency the written excuse excused absences

    Take absences

    two of each

    per

    school!

    Laminated Posters forResidencyThe Written ExcuseExcused Absences


    Sasi msis user guides

    SASI/MSIS absencesUSER GUIDES


    NEW absences

    for

    2008-09

    Updated

    on

    on-going

    basis

    Take

    One!


    Be sure to sign absences

    SASI/MSIS User Guides

    Sheet

    to ensure you will

    receive

    updates!



    Never Lose the Child-like Wonder absences

    Help others

    Loyalty is a two-way street

    Never Give Up

    Show Gratitude

    Don’t complain; just work harder.


    Get People to Help You absences

    You can’t get there alone

    Tell the truth

    Be earnest

    Apologize when you mess up

    Focus on others, not yourself


    Be good at something: it makes you valuable absences

    Work hard … “what’s your secret?”

    Find the best in everybody; no matter how you have to wait for them to show it

    Be prepared: “luck” is where preparation meets opportunity

    Excerpts from Randy Pausch’s “The Last Lecture”


    Have a great year absences

    and

    through it all,

    Have fun!


    Before you leave

    Sign-in absences

    Sheet

    User

    Guides

    Before you leave…

    Disc.

    Contacts

    Att.

    Contacts

    Door

    Prizes


    Phone 601 824 9994 fax 601 825 9612

    Diana Knop absences

    [email protected]

    Nancy Clark

    [email protected]

    Crystal Creel

    [email protected]

    Phone 601.824.9994

    Fax 601-825.9612

    Angelia Perry

    [email protected]

    Office of Data Managementand Information

    Michelle Williams

    [email protected]

    Leigh Townsend

    [email protected]


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