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Child health, CAMHS and maternity service mapping An overview of the mapping process 2007/8 What we will cover today: A reminder of what we map Services, Finance and Organisational issues Getting started Assigning a mapping coordinator, registration and setting up service groups

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Child health camhs and maternity service mapping l.jpg

Child health, CAMHS and maternity service mapping

An overview of the mapping process 2007/8

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What we will cover today:

  • A reminder of what we map

    • Services, Finance and Organisational issues

  • Getting started

    • Assigning a mapping coordinator, registration and setting up service groups

  • What you can do to prepare yourself over October

    • Using the Sandbox and reading manuals

  • Data Inputting

    • Questions for services and commissioners

  • Healthcare Commission Requirements

  • Sign off and Evaluation

  • Using On line Reports

    • for your information

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What is mapped?

  • Child health, CAMHS and maternity services

    • 13 service types in child health

    • 2 service types in maternity

    • 5 team types in CAMHS

  • For each service questions are asked on:

    • Who provides the service

    • Specialisms, functions and focus

    • Location and catchment area

    • Workforce

    • Progress against policy imperatives

  • CAMHS collect data on caseload for a sample period

  • Healthcare Commission component

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Finance mapping

  • Aims to capture investment in child health, CAMHS and maternity services

    • Actual spend in 2006/7

    • Predicted budget in 2007/8

    • Commissioning arrangements

    • Who services are commissioned from (the providers)

    • Spend on individual care

      • Out of area treatment

      • Spot purchasing

      • Continuing care

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Other aspects of mapping

  • Organisation-wide questions

    • Progress on policy implementation

    • Features of commissioning

  • Performance indicators

    • Healthcare Commission

    • Local authority CAMHS PIs collected for Ofsted

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Service provision



PCT only

LA (CAMHS only)

Service Group Head

Child health

Service Group Head












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Other NHS trusts



Service Group Head

Child hospital

Service Group Head

Children’s community

Service Group Head
















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Mental health NHS trust



Service Group Head

CAMHS partnership

Service Group Head

CAMHS Tier 4











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  • One person registers

  • Select organisation and provide contact details

  • Role includes

    • Setting up an assistant (where appropriate)

    • Setting up group heads

    • Allocate service entries to groups

    • Defining the PCTs the mapping return will cover

    • Completing the organisation-wide questionnaire or delegating it

    • Co-ordinating the exercise and ensuring it is completed and signed off

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Organisation-wide questionnaire

  • Includes questions on:

    • Commissioning of a range of services

    • CAMHS key provision

    • Designated professionals and co-ordinators in post

    • Safeguarding

    • Child health promotion

    • Health equity audit/needs assessment

    • Public health strategies

    • Participation in planning fora

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Service mapping changes

  • Format

    • Shorter but more pages to questionnaire

    • Expanding questions

    • Status bar to tell you how far you are from completion

  • Content

    • Map multiple service provision

    • Dedicated sessions/staff for BME community, specific gender and LGBT

    • ECM outcomes

    • Banded ages

    • Additional questions on diabetes, epilepsy, breastfeeding

    • Integration of staff – map whole team – report partner agencies

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Sandbox - familiarisation

Expanding ‘help’

Click on ?

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Choose organisational role

Choose your role here

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Service providers

  • Check that the list of services is complete

  • Delegate service questionnaires to service managers for completion as appropriate

  • Revise each service questionnaire

    • Ensuring the new questions are answered

    • Year specific questions are answered

    • Staffing is updated

  • Look at the summary report for your organisation and check the data

  • Confirm each questionnaire is complete

  • Confirm completion with Mapping Lead/on website

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  • Commissioning arrangements

    • List any commissioning groups

    • List the organisations who provide the services commissioned

  • Complete a commissioning/planning questionnaire

  • Complete financial spreadsheets

    • One for each commissioner/provider

    • Disaggregated to service type

    • Estimate if necessary

    • Give source of funding if known

  • Check data on summary report

  • Confirm completion on website

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Data Collection for the Healthcare Commission

  • Small set of questions partitioned and labelled specifically for the Healthcare Commission

  • Requires Chief Executive sign-off

  • Data must be accurate and submitted by 28th February

  • No verification period – data as at 28th February goes to HC

  • Data feeds into Annual Health Check

  • Covers staff training, experience and numbers


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Background - Services for Children in Hospital

  • Powerful report – Safety/Quality of care – published Feb 07

  • Explains rationale for 11 Indicators selected for follow-up across the main areas of care

  • Data for 10 indicators gathered through CHM

  • to reduce duplication (one is through HES)

  • Pilot data collection last winter

  • Collecting for real this time

  • - with learning from pilot

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Changes from Pilot HC collection

  • Separate section specifically for these data

  • Clarity over denominator data – defining which staff included in service headcount

  • Field checks requiring positive data entry (no blanks)

  • Clear notes beside each question

  • Updated online FAQ

  • Reminders, notifications and verification

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Emergency care and Day case care

Nurse training levels (essential and necessary)

Outpatient care

Children’s nurse presence

Whole trust

Play staff numbers


Surgeon training levels

Anaesthetist training levels

No of surgeons operating on under 100 children/year

Anaesthetists doing v. low levels of children’s work

% anaesthetising infants under 6 months

The Indicators

Details – [email protected]

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Sign off and evaluation

  • Group heads complete their sections

  • Check the summary report of the data submitted

  • Mapping lead signs off whole exercise

  • CEO signs off any data that will be used for performance purposes

  • Please complete an evaluation questionnaire

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Key dates for 2007/8 page

  • 1st November 2007 - website open for data inputting

  • 1st Nov to 30th November caseload data collection period for CAMHS teams delivering tiers 2 and 3

  • 30th November 2007 – census day for services in operation and staffing

  • 28th February 2008 – end of data collection. 17.00 hours deadline for data that is to be submitted to Healthcare Commission

  • The helpdesk will be available throughout the data inputting period: 9.30 – 4.30 Mon, Tues, Thurs, Fri and 9.30-1.00 Wed

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Useful information page

  • Web address:

  • Helpdesk:

  • National Lead: Claire Thomson

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Using the reporting features page

  • Live tables summarising data

  • Restriction/benchmarking tool

  • Regional reports

  • Locality reports

  • Local directory facility

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Report page page

Choose type of report wanted

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Choosing a group of reports page

1. Select the report you want to view

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Choose report view page

1. Choose report

2. Choose here how you would like to view the report, i.e. by SHA

3. Clicking here will remove any blank rows, making the report easier to read

4. Get report

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View by service type page

Drill down to look at services

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Report restrictions & comparisons page

Select comparators from this list

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Select groups to compare /sum page

1. Create a group for comparison or summary

2. Click on submit

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Group members listed page

Now, go to the reports page

Type of group

Group members

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Regional reports page

Choose the region

Choose the format

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Local PCT profile page


  • Introducing the PCT and Children’s Partnership

  • Expenditure and finance

  • Service provision

  • Themed reports

  • Service directory

  • Mapping summaries and reports