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Cash Management Operations RMP Training Oct 23-25, 2006 Revenue Management Program Topics The Big Picture CSU Operating Fund SWAT CPO CPA SWIFT CSU Operating Fund FY 2006-07 is the transition year Establish “CSU Operating Fund” in the Trust Fund (CSU fund 485)

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Cash Management Operations

RMP Training Oct 23-25, 2006


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Revenue Management Program

  • Topics

    • The Big Picture

    • CSU Operating Fund

    • SWAT

    • CPO

    • CPA

    • SWIFT


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CSU Operating Fund

  • FY 2006-07 is the transition year

  • Establish “CSU Operating Fund” in the Trust Fund (CSU fund 485)

  • Revolving fund is closed; disbursements shift to the operating fund (OF)

  • Remaining campus GF balance will be de-allocated to SW Provisions Account

  • CMO will initiate monthly Central Payroll Activity (CPA/ PFA) to transfer estimated campus GF payroll expenditures from campus 0948 to Chancellor’s Office SW general fund account


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General Fund Support

  • Beginning FY 2007-08, total GF support will be allocated to the CO SW general fund account

  • Annual Budget Allocation Letter will determine each campus’ Baseline general fund support funding

    • (http://www.calstate.edu/Budget/FY_budget_info.shtml)

  • CMO will generate monthly Central Payroll Activity (CPA/ PFA) for all campuses

  • CMO will initiate adjustment CPA/PFA each quarter to “true up” to actual campus general fund expenditures reported in FIRMS


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General Fund Support

  • In the month a campus reaches it’s Baseline GF allocation, CMO will begin to transfer cash (CPO) from the campus in the amount of the monthly CPA/PFA for the remainder of the fiscal year.

  • Campuses with a Baseline GF allocation greater than their GF payroll will receive cash disbursements (CPO) up to the amount of their remaining Baseline GF allocation

  • All of the general fund appropriated to the CSU will be expended by the end of each fiscal year


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SWAT

  • SystemWide Allocation Transfer:

    • Supplemental allocation of support funding from CO to campus

    • Comes in two flavors:

      • ADNOAT (SCO entry)

        • Revenue transfer in campus State fund 0948 (TC38) with cross-post to “D” account

      • CPO (Investment account entry)

        • Cash transfer in campus SWIFT account

    • Same as general fund Allocation Order (TC24)

    • May require a budget entry

    • FIRMS edit will validate the campus’ Sum of SWATs In/Out


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CPO

  • Cash Posting Order

    • Transfer of investment account balance to/from campus SWIFT Accounts

      • May be used to distribute SWATs In/Out

      • To exchange cash for general fund central payroll activity (CPA) in excess of Baseline support allocation

      • Record earnings credits for investment returns

      • Record investment management fees/other cost


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CPA

  • Central Payroll Activity (CPA)

    • Monthly PFA initiated by the Chancellor’s Office to transfer general fund payroll expenditures from campus State fund 0948 to SW general fund

    • When campus exceeds it’s Baseline GF allocation, CPO will be issued to transfer cash/equivalents from campus to SW accounts in exchange for additional SW general fund appropriation


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SWIFT

  • SystemWide Investment Fund-Trust

    • Consolidated cash and cash equivalent asset account for all CSU invested trust fund balances

      • Will sweep surplus operating funds for overnight or short term investment managed by contracted investment management (IM) firm

      • maintain average daily balance of invested funds by campus

      • Earnings will be allocated net of IM services cost


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