eAYSO: Regional Instructor

1. eAYSO: Regional Instructor Presented by: Rand Potter eAYSO Commission

2. Webinar Guidelines • This is a 45min webinar • We have many items to cover and hence no questions will be entertained at any point. So please note down your questions with the slide # if applicable. • At the end of the webinar a contact email will be provided. All questions or comments must be sent to that email • Webinars sessions will be repeated until End of March

3. How It Works…. You may ask questions throughout the webinar. • You can Raise your Hand • or • Type in the Question • window I’ll do my best to answer questions as time permits

4. A Quick Introduction to your Presenter Today Rand Potter from San Mateo, CA AYSO Volunteer 20+ years eAYSO & NMAC Commission member Advanced Instructor, National Referee, Treasurer, and other odd jobs that I can’t seem to turn down It’s for the kids…mine last played AYSO 14 years ago….

5. Learning Objectives • How to request a course • How to manage a roster • Paperless Referee Certification • Reports

6. Request a Course (aka Creating a Roster or Registering a Course) 6

7. How to request a course Click on Region – Course Request 7

8. How to request a course (con’t) Select Section, Area & Region Select the Course Enter date of course Select State and then City 8

9. How to request a course (contd.) Click To View Courses & Certification Matrix 9

10. How to request a course (contd.) 10

11. How to request a course (contd.) Click Assign Lead Instructor 11

12. How to request a course (contd.) Enter first and last name of lead instructor Click Search Select the Instructor Click Assign Lead Instructor 12

13. Lead Instructor displays Next assign Course Contact Click “Same as Lead Instructor” Or click “Assign Course Contact” How to request a course (contd.) 13

14. How to request a course (contd.) Course contact displays Next assign Course Verifier Click “Same as Lead Instructor" or “Same as Course Contact” Or click “Assign CourseVerifier” 14

15. Course verifier displays New Feature: Enter special information you want to show on course listing Final Step Click Submit How to request a course (contd.) 15

16. Roster # generated Print and save for your reference How to request a course (contd.) 16

17. How to request a course (contd.) 17

18. If the Lead Instructor or Authorizer are not qualified, the course is not registered Please follow instructions to resolve or Click “Return to Course request” to select a qualified person Various error conditions can occur which may or may not allow your course to be registered. How to request a course (contd.) 18

19. Email is sent automatically to confirm the creation of the roster How to request a course (contd.) 19

20. Manage a Roster 20

21. How to manage a roster Click on Region – Rosters (this is a change from eAYSO v.1) Please note: When looking for a Roster you may need to look under Region or Area or Section Instructor. Depending on how the roster was created. 21

22. Enter the roster # or other search criteria… Lots of ways to search Click Search How to manage a roster (contd.) 22

23. How to manage a roster (contd.) Click to select the roster Click Manage Roster 23

24. Click to add an attendee who may not have signed up via eAYSO Attendees that signed up using MyeAYSO> Course Signup appear here How to manage a roster (contd.) 24

25. If Volunteer record is found in eAYSO Select the record Click Add attendee to Roster Then click ‘Back’ for full roster Management functions How to manage a roster (contd.) 25

26. How to manage a roster (contd.) Enter search criteria and click search If person is not a volunteer yet Click Add new volunteer 26

27. How to manage a roster (contd.) DOB not required but good if available Select Region # Enter all fields with * and click Submit 27

28. How to manage a roster (contd.) Click Add Roster attendee to add the next attendee or ‘Save and exit’ 28

29. How to manage a roster (contd.) Click for no-shows and drops Must Click ‘Remove’ to delete from roster 29

30. Click completed on attendees who completed the course Once you have designated everyone who is to get credit, click on Return Roster. (Optional) Save Work & Exit now if you aren’t ready to return How to manage a roster (contd.) 30

31. How to manage a roster (contd.) Roster submitted and status updated to Returned or Cancelled 31

32. How to manage a roster (contd.) Volunteer certification is updated 32

33. Paperless Referee Certification(or managing referee course modules) 33

34. How to manage referee course modules Search for the Roster, click on Manage roster and add attendees to the roster as before 34

35. How to manage referee course modules (contd.) Note the Check/Uncheck all option 35

36. How to manage referee course modules (contd.) Note the Completed check box Click on Save Work & Exit or Return Roster Check course modules or the completed check box for the attendees 36

37. How to manage referee course modules (contd.) Course and course modules display with date completed 37

38. Click on a hyperlinked course in a volunteer’s record Any uncompleted criteria can be updated Always remember to Update after you input information 38

39. Reports 39

40. New Reports Available to Instructors Click on Vol Position Certification 40

41. Select By Discipline Now All on One Report: Both Volunteer Positions & Volunteer Certifications New Reports Available to Instructors 41

42. New Reports Available to Instructors con’t Volunteer Positions & all Volunteer Certifications (either .pdf or Excel) 42

43. Don’t forget the ‘Help’ menu Use the tools on HELP: - Excellent Tips - User Guides - Webinars - Online Lab Exercises

44. Contact information • Questions or comments regarding this presentation: eayso-instructor@ayso.org • or randpotter@sbcglobal.net • Questions or comments about eAYSO: • eaysosupport@ayso.org • OR call (866) 588-2976

45. Thank you