Procurement
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PROCUREMENT. An insight – what you need to know Colin Todd Deputy Purchasing Manager. WHAT IS PROCUREMENT. Involving : “the whole process from identifying a business need to fulfilment of contract”. Who are we?. Procurement Based in V7 Prescot, telephone 0151 471 …. (ext)

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PROCUREMENT

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Procurement

PROCUREMENT

An insight – what you need to know

Colin Todd

Deputy Purchasing Manager


What is procurement

WHAT IS PROCUREMENT

  • Involving:

  • “the whole process from identifying a business need to fulfilment of contract”.


Who are we

Who are we?

  • Procurement

  • Based in V7 Prescot, telephone 0151 471 …. (ext)

  • Tracy Smith, Head of Procurement ext 2261

  • Colin Todd, Deputy Manager ext 2480

  • Karen Searles, Senior Buyer ext 2262

  • Lyn Stanton, Purchasing Assistant ext 2452

  • Tony Norris, Purchasing Assistant ext 2457

  • Mel Cox, Purchasing Assistant ext 2258

  • Ian Bradley, Data Controller/Purchasing Assistant ext 2318


Objectives and role of procurement

Objectives and role of Procurement

  • Ensuring the Trust achieves best value for money

  • Best practice procurement

  • Probity/public accountability

  • Governance

  • Commercial Guidance


The rules

The Rules

  • Trust Standing Orders/Standing Financial Instructions

  • OJEU – European tendering legislation

  • Codes of Conduct (CIPS)

  • Record Retention

  • Freedom of Information


Separation of responsibilities

Separation of Responsibilities


How to order

HOW TO ORDER


Stock items

STOCK ITEMS

  • For example disposable goods which includes

  • office stationery, beverages, dried provisions (not

  • catering) sharps bins and so on

  • Majority of goods required by a ward/department will fall into this category

  • Requirements are processed by an EDI system – NHS Supply Chain

  • Access and training is co-ordinated by

  • Lyn Stanton, Purchasing Assistant – [email protected]

  • Mel Cox, Purchasing Assistant – [email protected]


Non stock items

NON-STOCK ITEMS

  • For example, longer term investment – soft furnishings, office

  • furniture, uniforms, vehicles, official stationery, trust

  • contracts and so on.

  • Non-stock also includes- bookings for travel, conferences,

  • courses,

  • All non-stock requirements are processed on EDI system –

    E-procurement (e-proc)

  • Access and training is co-ordinated by

    Access: Nick Moon, Systems Accountant [email protected]

  • Training: Ian Bradley, Purchasing Assistant -

  • [email protected]

  • or

  • Colin Todd, Deputy Manager – [email protected]


Do s and don ts

Do’s and Don’ts

  • Never give verbal or written commitment to a company

  • Never sign a company lease or contract – you may in fact commit the Trust to expenditure and possible less favourable terms

  • All goods, unless bought via petty cash or reclaimable expenses, must be obtained through an official order


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