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PROCUREMENT. An insight – what you need to know Colin Todd Deputy Purchasing Manager. WHAT IS PROCUREMENT. Involving : “the whole process from identifying a business need to fulfilment of contract”. Who are we?. Procurement Based in V7 Prescot, telephone 0151 471 …. (ext)

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procurement

PROCUREMENT

An insight – what you need to know

Colin Todd

Deputy Purchasing Manager

what is procurement
WHAT IS PROCUREMENT
  • Involving:
  • “the whole process from identifying a business need to fulfilment of contract”.
who are we
Who are we?
  • Procurement
  • Based in V7 Prescot, telephone 0151 471 …. (ext)
  • Tracy Smith, Head of Procurement ext 2261
  • Colin Todd, Deputy Manager ext 2480
  • Karen Searles, Senior Buyer ext 2262
  • Lyn Stanton, Purchasing Assistant ext 2452
  • Tony Norris, Purchasing Assistant ext 2457
  • Mel Cox, Purchasing Assistant ext 2258
  • Ian Bradley, Data Controller/Purchasing Assistant ext 2318
objectives and role of procurement
Objectives and role of Procurement
  • Ensuring the Trust achieves best value for money
  • Best practice procurement
  • Probity/public accountability
  • Governance
  • Commercial Guidance
the rules
The Rules
  • Trust Standing Orders/Standing Financial Instructions
  • OJEU – European tendering legislation
  • Codes of Conduct (CIPS)
  • Record Retention
  • Freedom of Information
stock items
STOCK ITEMS
  • For example disposable goods which includes
  • office stationery, beverages, dried provisions (not
  • catering) sharps bins and so on
  • Majority of goods required by a ward/department will fall into this category
  • Requirements are processed by an EDI system – NHS Supply Chain
  • Access and training is co-ordinated by
  • Lyn Stanton, Purchasing Assistant – lyn.stanton@merseycare.nhs.uk
  • Mel Cox, Purchasing Assistant – mel.cox@merseycare.nhs.uk
non stock items
NON-STOCK ITEMS
  • For example, longer term investment – soft furnishings, office
  • furniture, uniforms, vehicles, official stationery, trust
  • contracts and so on.
  • Non-stock also includes- bookings for travel, conferences,
  • courses,
  • All non-stock requirements are processed on EDI system –

E-procurement (e-proc)

  • Access and training is co-ordinated by

Access: Nick Moon, Systems Accountant –nick.moon@merseycare.nhs.uk

  • Training: Ian Bradley, Purchasing Assistant -
  • Ian.bradley@merseycare.nhs.uk
  • or
  • Colin Todd, Deputy Manager – colin.todd@merseycare.nhs.uk
do s and don ts
Do’s and Don’ts
  • Never give verbal or written commitment to a company
  • Never sign a company lease or contract – you may in fact commit the Trust to expenditure and possible less favourable terms
  • All goods, unless bought via petty cash or reclaimable expenses, must be obtained through an official order
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