Wagner peyser complaint resolution system
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Wagner Peyser Complaint-Resolution System. Wagner Peyser Related and Non-Wagner Peyser Related Complaints Overview. Objectives. Background Definitions and types of complaints Complaint filing process Receiving complaints Complaint forms and logs Complaint resolution The file system

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Wagner Peyser Complaint-Resolution System

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Wagner peyser complaint resolution system

Wagner Peyser Complaint-Resolution System

Wagner Peyser Related and Non-Wagner Peyser Related Complaints Overview


Objectives

Objectives

  • Background

  • Definitions and types of complaints

  • Complaint filing process

    • Receiving complaints

    • Complaint forms and logs

    • Complaint resolution

    • The file system

  • Apparent violations

  • Publicly posted information


Establishing the complaint system

Establishing the Complaint System

  • 1971- State employment service accused of exploitation of farm workers

  • 1972- Formal complaint filed with U.S. District Court Washington, D.C.

  • 1974 Judge Charles Richey signs consent order

    • Issues Federal Regulations governing employment systems

    • Establishes monitor advocate system

    • Established complaint resolution system


What is a complaint

What is a Complaint?

“A representation made or referred to a state or local one-stop center of a violation of one-stop regulations and/or other federal, state, or local employment related law.”

20 CFR 651.10


Wagner peyser complaint resolution system

Wagner-Peyser Related

Involves one of the following:

  • Employer related

  • Agency /One-Stop related

  • Occurred within the last 12 months

  • Complainant was referred by the One-Stop

  • Violation of employment related laws

  • Violation of WP regulations by One-Stop through action or omission

  • Violation of terms and conditions of a job order

  • Discrimination

  • Employer in another state or another state agency

  • Multiple One-Stop Career Centers


Wagner peyser complaint resolution system

Non- Wagner Peyser Related

May involve the following:

  • Not related to services provided by the One-stop

  • Alleged violation of employment related laws

  • If MSFW, One-Stop must take the complaint

  • Violations of Occupational Safety Health Administration laws

  • Alleged violations of the Employment Standards Administration (ESA)

    • Minimum wage

    • Overtime


Not applicable to wagner peyser complaint system

Not Applicable to Wagner-Peyser Complaint System

  • Complaints that relate to: Unemployment Insurance (UI), Workforce Investment Act (WIA), Food Stamp Employment and Training (FSET), etc.

  • Instruct the customer to follow procedures in the programs respective regulation

WT

WIA

FSET


Complaint filing process

Complaint Filing Process


Complaints filed in person

Complaints Filed In-Person

  • Explain the employment service complaint system

  • Determine type of complaint

    • WP-Related; Non-WP Related, Not Applicable

  • Complete the Employment and Training Administration (ETA) form 8429

  • Log the complaint

  • Provide appropriate One-Stop services

  • Provide a copy of the complaint form


  • Complaints received by mail

    Complaints Received by Mail

    • Mailed complaints are acceptable

    • Letters with sufficient information represents a valid complaint

    • Letters without sufficient information require a request for additional information sent to the complainant in writing

      • 40 working day response period for MSFWs

      • 20 working day response period for non-MSFWs

    • Letter signed by an attorney representing the complainant serves as a valid complaint


    Complaints received by e mail

    Complaints Received by E-Mail

    • Respond to the e-mail with an ETA Form 8429 attached

      • Form should be faxed, sent by mail, or brought in-person to the One-Stop Center

    • Upon receipt of the completed form, staff should:

      • Log the complaint

      • Offer One-Stop services

      • Send complainant a copy of the form


    Wagner peyser complaint resolution system

    One-Stop Center 4412

    December 08

    x

    Marion Jones

    12/5/09

    WHD paid hours.

    002

    Row Boat Inc.


    Log maintenance and reporting

    Log Maintenance and Reporting

    • Mailed to Senior Monitor Advocate by 5th working day after the end of the quarter


    Complaint resolution

    Complaint Resolution

    WP-Related:

    • Complainant indicates satisfaction with the outcome

    • Doesn’t elevate to the next level of review

    • Complainant failed to respond to written requests

      • Twenty (20) working days for non-MSFWs

      • Forty (40) working days for MSFWs

    • Exhausts final level of review

      Non-WP Related

    • Enforcement agency makes final determination


    Complaint file system

    Complaint File System

    • Maintain separate folders for WP and non-WP complaints from MSFWs

    • Left-Side Contains:

      • Fact sheet and all correspondence (originals and copies)

    • Right-Side Contains;

      • Original ETA 8429

      • Original and follow-up notes

      • Subsequent telephone conversations

      • Miscellaneous documentation related to the

        complaint


    Complaint file system1

    Complaint File System

    • Identify file by name, last four SSN, year complaint taken

    • Folders should be:

      • Filed by fiscal year in alphabetical order

      • Contain only factual information and kept secure

      • All information on file for five years

    Jones, Marion 6598 12/08

    2-002


    Apparent violations

    Apparent Violations

    If a State agency employee observes, has reason to believe, or is in receipt of information regarding a suspected violation of employment related laws or JS regulations by an employer

    20 CFR 653.113


    Processing an apparent violation

    Processing an Apparent Violation

    • Report violation to management in writing

    • Document in a memorandum

    • Keep identities confidential

    • Job orders filed in the past 12 months:

      • One-Stop should attempt informal resolution

      • Employer has five (5)working days to remedy situation

      • After five (5) day lapse, initiate discontinuation of services

    • No job order filed in the past 12 months:

      • Refer to appropriate enforcement agency in writing


    Processing apparent violations

    Processing Apparent Violations

    • Log of apparent violations – MSFW

    • Mail to Senior Monitor Advocate by 5th working day of the month the violation is logged

    • Retain records for five years


    Processing apparent violations1

    Processing Apparent Violations

    Resolved:

    • Maintain files for five (5) years

    • Send a copy to the Senior Monitor Advocate

    • Document apparent violations log

      Unresolved and involves employment related laws:

    • Send violation to appropriate enforcement agency


    Other information

    Other Information

    • Complaint System Regulations

    • Complaint Handbook

    • Complaint Log

    • U.S. Department of Labor Wage and Hour Division

    • Child Labor Laws

    • Occupational Safety and Health


    Wagner peyser complaint resolution system

    Quiz

    Test your knowledge by completing the following quiz.


    True or false

    True or False

    Each One-Stop Career Center must have a complaint-resolution system available during normal operating hours.

    A. True

    B. False


    True or false1

    True or False

    Follow up on non-MSFW complaints must be completed monthly.

    A. True

    B. False


    True or false2

    True or False

    Employers are the only party who is able to file an apparent violation.

    A. True

    B. False


    True or false3

    True or False

    There is not a particular system for filing complaints.

    A. True

    B. False


    Complaints may be filed in which of the following ways

    Complaints may be filed in which of the following ways?

    A. E-mail

    B. Letter

    C. In-person

    D. All of the above


    How many days are provided to msfws to submit additional information if requested by the region

    How many days are provided to MSFWs to submit additional information if requested by the region?

    A. 10 working days

    B. 15 working days

    C. 40 working days

    D. There is no time limit


    Wp related complaints may be considered resolved if which of the following occur

    WP related complaints may be considered resolved if which of the following occur:

    A. Complainant indicates satisfaction with the outcome

    B. Complainant fails to respond to requests for additional information

    C. Complaint exhausts the final level of review

    D. All of the above


    A wagner peyser complaint may be filed by a customer if

    A Wagner-Peyser complaint may be filed by a customer if:

    • A One-Stop Center staff did not provide a job referral to a qualified applicant

    • An employer with a job order violates the terms of the job order

    • An employer violates minimum wage laws

    • All of the above


    Wagner peyser complaint resolution system

    A Wagner-Peyser related complaint must have occurred within the last __ months to be processed by the One-Stop?

    A. 6

    B. There is no time limit

    C. 18

    D. 12


    Apparent violations are filed for suspected violations of which population

    Apparent violations are filed for suspected violations of which population?

    A. Universal customers

    B. One-Stop Staff

    C. Migrant and Seasonal Farm Workers

    D. WIA participants


    Questions

    Questions???

    Marisela Ruiz - Senior Monitor Advocate

    Phone: (850) 921-3207

    Email: [email protected]

    Danielle McNeil - Wagner-Peyser Program

    Phone: (850)245-7498

    Email: [email protected]

    Tammellia Bacon - Wagner-Peyser Program

    Phone: (850)921-3868

    Email: [email protected]


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