Further Word 2000 Further Formatting Techniques

1. Further Word 2000 Further Formatting Techniques Word 2000 - Intermediate -

2. Adding Bullets to a List • Use the Bullets icon • Or use the Bullets and Numbering command under the Format drop down menu • and then select the Bulleted tab

3. Customizing Your Bullet Formatting • You can customize: • The bullet symbol • The font used • Bullet and text Indentation

4. Picture Bullets • New feature in Word 2000 • You are no longer restricted to using special font characters for your bullets, you can now use pictures!

5. Numbering a List • Use the Numbering icon • Or from the Format menu • Select Bullets and Numbering • Select the Numbered tab • Select from the different numbered styles that are displayed

6. Customizing Your List Numbering • Customize as required!

7. Outline Numbering • Sometimes referred to as multi-level lists • Use the Tab key or the Indent More or Indent less icons to control the level within the outline list

8. Different Odd and Even Pages • Useful when printing on both sides of your paper • Different Odd andEven pages • Different First Page

9. Borders • The Borders and Shading feature can draw lines and boxes to enclose: • Paragraphs • Graphics • Table cells

10. Shading • Borders can also be shaded using color or pattern shading

11. Line Spacing • Keyboard shortcuts • Ctrl+1 for single line spacing • Ctrl+5 for 1.5 line spacing • Ctrl+2 for double line spacing.

12. Paragraph Text Flow • Affects how pages are set up in the document to avoid such things as dangling last lines, or orphans, on what is a mostly blank page Options include: Widow/Orphan Control Keep with Next Keep Lines Together Page Break Before Suppress Line Numbers Don’t Hyphenate

13. Hyphenation • If a word extends beyond the right-hand margin of a page, this option will insert a hyphen to divide it and wrap the remainder of the word to the next line

14. Tabs • This feature allows you to set tabs to: • Left, Centred, Right, Decimal and Dotted leader • You can also set tabs via the Word Ruler

15. Columns • You can create newspaper columns, parallel columns, and uneven columns OR

16. Tables Microsoft Word 2000 - Intermediate -

17. Creating a Table • Allows you to create tables in order to organize items in columns and rows • Instead of calculating tab settings

18. Table Manipulation • It is important that you know how: • To turn off table gridlines • To insert a column or row into the table • To delete a column or row in a table • To merge cells in a table • To split cells in a table • To split a table Are table gridlines printed?

19. Formatting Tables With Table AutoFormat • A variety of preset table formats are available

20. File Management Within Word 2000 Microsoft Word 2000 - Intermediate -

21. Word 2000 User Information • Used to add basic information concerning a document file • Edited via the Tools/Options/User Info dialog box

22. Word 2000 Properties • From the File menu, choose the Properties command • Displays information about the current document: • Five tabs include: • General • Summary • Statistics • Contents • Custom TIP: Defining keywords or assigning a Category can be VERY useful when performing searches at a later date!

23. Opening Files - A Review • Sometimes known as loading a file • Note: A list of the four most recently opened files is displayed under the File menu (Words default is four files) • You can open these files by clicking on them • If you want to increase the list of recently opened files, choose Options from the Tools menu and select the General folder. Increase the value in the Recently Used File List making sure its check box is selected

24. Selecting the location for opening files • Choices include: • History • My Documents • Desktop • Favourites • Web Folders

25. Selecting and Manipulating Files • To mark sequential files • Click on the first file • Depress the Shift key • Click on the last file of the range you wish to select • Release the Shift key • To mark non-sequential files • Click on a file • Depress the Ctrl key (and keep it depressed) • Click on other files you wish to select • Release the Ctrl key

26. Finding Files Using Word 2000 • You may search for a file if you know either: • The file name • A word of phrase contained within the file

27. Copying, Deleting, Renaming Files and Creating Shortcuts • Display the Open dialog box • Select a file and right click using the mouse • Select the required command from the pop-up displayed

28. File Saving Options • File/Print/Options • Note the difference between “Always Create Backup Copy” and “Automatic Save Every … Minutes” • Embedding TrueType fonts can be very useful! • Files can be password protected or designed to be opened as read-only

29. Using Word 2000 Scraps Within Windows • Select all or part of a Word 2000 document and then drag it directly to the Windows Desktop • NOTE: This assumes you are NOT running Word 2000 full screen!

30. Inserting a Separate Word File into a Document • Use the Insert/File command • Select the file and click on Insert

31. Using Find, Replace and Go To Microsoft Word 2000 - Intermediate -

32. Using Find and Replace • Under the Edit drop down menu

33. Go To • Go To allows you to move to any page in a current document, or between different elements of a document, such as sections

34. AutoCorrect Microsoft Word 2000 - Intermediate -

35. AutoCorrect • Under the Tools drop down menu • Add commonly miss-spelt words or abbreviations

36. AutoCorrect Using The Spell Checker • New feature in Word 2000 • AutoCorrect can automatically replace incorrectly spelt words with suggestions from the dictionary

37. AutoText Microsoft Word 2000 - Intermediate -

38. AutoText • Used to store words, phrases or graphics which can be inserted into any document at a later date TIP:Autotext also works with GRAPHICS!

39. Mail Merge, Envelopes and Labels Microsoft Word 2000 - Intermediate -

40. What is Mail Merging? • You can produce a standard letter and combine this with a list of names and addresses (i.e. a database) and produce a large number of apparently customised letters • You could also use a similar database to print directly to mailing labels

41. Mail Merging to Labels • Use the Mail Merge Helper to step through the required stages

42. Mail Merging Form Letters • The Mail Merge Helper will lead you through the required stages

43. Mail Merging Addresses for Envelopes • The Mail Merge Helper will lead you through the required stages

44. Printing an Addressed Envelope and Letter NOTE: this is NOT a Mail Merge operation, but a ‘one off’ procedure

45. Text Boxes, Graphics and WordArt Microsoft Word 2000 - Intermediate -

46. Drawing • From the View menu, select Print Layout • This is the only mode in which you can draw objects in a Word document

47. Creating and Manipulating Text Boxes • Can not be used in Normal View, use Print Layout View • Will display a Text Box toolbar • Allows you to insert text or graphics into a document and to control the text flow around the text box

48. The Text Box Toolbar • Icons include: • Create Text Box Link • Break Forward Link • Previous Text Box • Next Text Box • Change Text Direction

49. Linking Text Boxes Together • You can create a number of text boxes and then link them together • This means that when you enter text into the first text box, when the text box is full, then the text automatically flows to the next text box in the chain of text boxes that you have linked together The text starts here and then flows here when the first box is “full” Second Text Box First Text Box

50. Formatting Text Boxes • Text box formatting options include: • Colors and Lines • Size • Position • Wrapping • Picture • Text Box • Web