ITS Research Users Group June 18, 2010

1. Research Administration Core Facility Management ApplicationLinda Wilkie, BS, VTInstitutional Research Analyst/CoordinatorUniversity of Nebraska Medical Center ITS Research Users Group June 18, 2010

2. What is a Core Facility or Shared Resource?

3. Access • Unrestricted Core facilities are centralized, shared resources that provide access to instruments, technologies and services to scientific investigators

4. University of Nebraska Medical Center Advantages to Researchers • Equipment • Sophisticated • Expensive • Highly Trained Personnel • Theory • Practice • Development

5. University of Nebraska Medical Center Advantages to Researchers • Improved • Stability • Reliability • Quality Control • Cost Effectiveness • Quality Service at a Reasonable Cost

6. University of Nebraska Medical Center UNMC Core Directories can be found at: http://www.unmc.edu/core_facilities.htm

7. Practices Other Department Accounts Cancer Center Support Grant Nebraska Research Initiative Service Center Tobacco Funding

8. Service Center Context & Challenges • Funding sources • How did each SC calculate each rate • Proof of approval • Range of billings & accounting methods • Funding of new equipment • Fed. Compliance and UNMC Policy • Role of Central Office • Translating: Science to & from Business The $ balance in a SC is not the whole picture

9. University of Nebraska Medical Center Challenges • Federal Policies and Requirements • OMB Circular A-21 • No depreciation on federally-funded high end equipment • Inability to make a profit or develop capital reserve • Lack of standardized interpretation of circular A-21 principles

10. University of Nebraska Medical Center Core Facility Use is Closely Tied to Funding Success

11. University of Nebraska Medical Center

15. Access the RSS Core Facility Scheduler through the UNMC intranet https://net.unmc.edu/risc/secure/index.asp?bw=p

16. Select Core Facilities → Instrument Schedules

17. Select a Core Facility

18. Select An Instrument

19. Calendar Views

20. Information required when scheduling an appointment • Principal Investigator • Payment method

21. Selecting a payment method • Cost Objects must be valid • Only valid methods will display • Payments may be split

22. University of Nebraska Medical Center • Prepaid Accounts • Privileged Accounts Specialized Accounts require oversight by the Office of Research

23. University of Nebraska Medical Center All Fields must be completed and validated for an appointment to be successfully saved

24. University of Nebraska Medical Center

25. University of Nebraska Medical Center

26. University of Nebraska Medical Center Billing is automated for Core Managers

27. University of Nebraska Medical Center An invalid cost object report can be generated if month end fails

28. University of Nebraska Medical Center Invoices are available for viewing at any time by the investigator

31. University of Nebraska Medical Center

32. University of Nebraska Medical Center

33. University of Nebraska Medical Center Reporting all takes place in the Research Administration Application

34. University of Nebraska Medical Center Reports can be exported and saved into other formats for further analysis

35. University of Nebraska Medical Center

36. University of Nebraska Medical Center

37. University of Nebraska Medical Center

38. University of Nebraska Medical Center

39. University of Nebraska Medical Center

40. University of Nebraska Medical Center

41. University of Nebraska Medical Center • Contact the Office of Research • Working Name of Core • 33-cost object for all core revenue & expenditures • G/L code for Expenditure Account How do I enroll a core?

42. University of Nebraska Medical Center University of Nebraska Medical Center