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Performance Development Online System (PDO) for Professional staff Staff Briefing 2011. Today is about. Today is about giving you some high level signposts to help you start using the Performance Development Online system. We will talk about . . .

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Presentation Transcript

Performance

Development Online System (PDO)

for Professional staff

Staff Briefing

2011


Today is about . . .

Today is about giving you some high level signposts to help you start using the Performance Development Online system. We will talk about . . .

What What is the Monash performance development process for professional staff and the online system that now supports it (PDO)

Who Who will use the Performance Development Online (PDO) system

When When will you need to access the PDO system

Where Where can you find the performance development elements on the online system

How How to access the system, and some quick guides to help you get going


Principles of the performance development process

University and campus plans

Individual

performance development plans

Principles of the Performance Development Process

The best people through a commitment to career goals and professional developmentIndividual goals and plans aligned with that of the faculty and the University and transparent documentation

Growth

Effective working relationships between supervisors and staff based on constructive feedback

Feedback

Accountability


The Performance Development Process

  • The performance development process is now supported by an online system

  • Key Changes for the Performance Development Process in 2011

  • Two reviews per annum - mid year and end of year

  • Calendar year -

  • January to December cycle

Current paper based plan

Further information:

http://www.adm.monash.edu.au/workplace-policy/staff-development/performance-development-process-prof.html


Performance development process professional staff

Staff Member and Performance Supervisor’s Meeting

Performance Development Process Professional Staff

Nov - March

May - August

Position Description

Annual Work Goals

Career Aspirations and Development Goals


The Performance Development Process

To Do

To Do

To Do

  • Review

  • progress

  • against

  • agreed goals

  • Provide

  • comments

  • Discuss with

  • supervisor

  • Submit plan

  • Provide

  • feedback

  • against agreed

  • goals

  • Document

  • progress

  • Submit plan

  • Prepare plan

  • Submit plan

  • Arrange

  • meeting with

  • supervisor

  • Review plan

  • Meet with

  • staff member

  • Submit plan

  • Add

  • comments

  • against

  • individual

  • goals

  • Summarise

  • yearly performance

  • Submit plan

  • Arrange

  • meeting with

  • supervisor

  • Add comments

  • against individual

  • goals

  • Summarise

  • overall yearly

  • performance

  • Meet with

  • staff member

  • Submit plan

  • for staff

  • member’s

  • acknowledgement

  • Acknowledge

  • plan

  • Submit plan


Benefits of the PDO system . . .

  • Web-based so easy access off-campus

  • Single sign on through Monash portal

  • Access to previous performance development plans and reviews

  • Attach evidence of achievements (portfolio attachments)

  • Saves notes and comments

  • Auto-populates SAP information

  • Autosave prompts

  • Links to many tools (e.g. sample plans, checklists, policies)

  • Print reports

  • Outlines the tasks in the process and maintains a ‘To Do’ list for you

  • Submits and requests feedback to the next person in the process


1 accessing the system
1. Accessing the system

My Monash sign on allows you access the system from anywhere as long as there is internet access.

First we’ll access the my.monash portal.

Click on the my.monash link.


1 accessing the system1
1. Accessing the system

On the my.monash login page, enter your authcate username and password.


1 accessing the system2
1. Accessing the system

Scroll down the page until you see ‘Performance Development Online’ under ‘Online Systems’.

Click on this link.


1. Accessing the system

Click on the ‘Enter Performance Development Online’ button


2 navigation dashboard
2. Navigation - dashboard

This is your dashboard, or homepage, for PDO.


2 navigation overview tab
2. Navigation – Overview tab

When you have your plan open, these are the navigation bars you will see.

The title bar tells you which plan and planning period you’re updating.


2 navigation overview tab1
2. Navigation – Overview tab

Scroll down the overview tab.

Scroll down the overview tab.


2 navigation sap
2. Navigation - SAP

The overview tab contains your SAP, or ‘personnel’, data from HR.


2 navigation sap1
2. Navigation - SAP

Scroll down the overview tab.

Scroll down the overview tab.


2 navigation portfolio
2. Navigation - Portfolio

The portfolio attachments function is at the bottom of the overview tab.

.

You can upload files by browsing to their location on your computer, then clicking Add.


2 navigation annual work goals
2. Navigation – Annual Work Goals

Moving to the next tab, the Annual Work Goals tab is where you record goals to meet the key results areas and responsibilities' identified in your position description.


2 navigation career aspirations development goals
2. Navigation – Career Aspirations & Development Goals

Career aspirations and development goals are specific professional development aspirations identified by the staff as necessary for your professional growth and career development.


2 navigation send back
2. Navigation – Send Back

The Send Back and Input History tab keeps a record of comments and responses between the employee and the reviewer.

‘Send Back’ comments reflect an action by the supervisor in which the plan was sent back a step for update.

‘Request Input’ comments are recorded when an employee or supervisor requests input from another PDO user.


3 useful features save
3. Useful features - Save

When you are finished with working on your plan for that session, remember to Save Draft.

Click on Save Draft


3 useful features submit
3. Useful features - Submit

The Submit button is used to move the plan to the next step in the process. So when the owner has finished drafting their plan, by clicking Submit they are moving the plan to step 2, where their supervisor will start the review process.

Click on Submit


3 useful features submit1
3. Useful features - Submit

If any mandatory fields have been left empty, PDO will prompt you when you try to submit an incomplete plan. The empty goal I created earlier will demonstrate this function and a pop up warning will appear on the screen.

Click on any of the warning links which appear


3 useful features submit2
3. Useful features - Submit

Each link in the warning will take you to the field which needs to be filled.

Draw attention to the field which has been highlighted by clicking on the link.


3 useful features print
3. Useful features - Print

Many people will prefer to have their mid-cycle and end of year reviews working from a hard copy of their plan. PDO provides a print preview function.

Click on the Print Preview icon


3 useful features print1
3. Useful features - Print

The print preview opens in a new window.


3 useful features notes
3. Useful features - Notes

PDO provides the ability to create private notes which can only be accessed by the owner of the plan.

Click on the My Notes icon


3 useful features notes1
3. Useful features - Notes

Because you were working on your plan, the system will prompt you to save your changes before moving to the notes area.

Click on OK


3 useful features notes2
3. Useful features - Notes

Any existing notes will be displayed.

Click on New to add a note


3 useful features notes3
3. Useful features - Notes

The note can be made about a team member, which is useful for supervisors. A selection box similar to that used in Request Input would be displayed.

Click on Return to exit the Notes function.


3 useful features help
3. Useful features - Help

There is a wealth of information available on the PDO help site. To access the site, click on the Help icon.

Click on the ? icon to launch the help site


3 useful features help1
3. Useful features - Help

Like all the help information on PDO, the help site launches within a new window to allow you to tab between your plan and the help information.

Click on the PDO training guides link


3 useful features training guide
3. Useful features – Training Guide

Each training guide opens as a PDF and can be printed or saved to your PC for later access.


3 navigation mid year and end of year review
3. Navigation - Mid Year and End of Year Review

Prior to the mid year review and end of year review the staff member provide progress reports on each goal and career aspiration and submits to supervisor for review.

Following the mid year and end of year review meeting the supervisor comments against each goal and career aspiration.

Supervisor adds comments against each annual work goal

Supervisor adds comments against each career aspiration & development goal


3 navigation overall comments and outcome
3. Navigation - Overall Comments and Outcome

Staff members are required to provide overall comments about their performance at mid year and end of year reviews

Supervisors are required to provide overall comments on the progress of a staff members performance at both mid year end of year review meetings

Supervisors must also indicate if performance progress outcome is ‘satisfactory’ or ‘not yet satisfactory’

Supervisor must indicate if performance is satisfactory or not yet satisfactory


Next steps
Next Steps

  • Obtain a copy of your position description

  • Log in and access PDO through the portal

  • Cut and paste from your paper based plan in to PDO to start the process


For more information
For more information

Go to: http://www.adm.monash.edu.au/human-resources/performance-development/ for:

  • Quick reference cards

  • Links to other training

  • PDO support contacts

    For general support on the system or the performance development process call Monash HR on9902 0400


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