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5:30 – 6:30Plenary 6:30 – 7:30 Regional Break-out sessions 7:30 – 8:00 Refreshments (Leacock Building main floor and 2 nd floor) PowerPoint PPT Presentation


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Welcome to Pre-Departure Orientation March 29 th , 2012 5:30 p.m. 5:30 – 6:30Plenary 6:30 – 7:30 Regional Break-out sessions 7:30 – 8:00 Refreshments (Leacock Building main floor and 2 nd floor) 8:00 – 9:30 Medicine Breakout sessions continue. IMPORTANT!

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5:30 – 6:30Plenary 6:30 – 7:30 Regional Break-out sessions 7:30 – 8:00 Refreshments (Leacock Building main floor and 2 nd floor)

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5 30 6 30 plenary 6 30 7 30 regional break out sessions 7 30 8 00 refreshments leacock building main floor and 2 nd floor

Welcome to Pre-Departure Orientation

March 29th, 2012 5:30 p.m.

5:30 – 6:30Plenary

6:30 – 7:30 Regional Break-out sessions

7:30 – 8:00 Refreshments

(Leacock Building main floor and 2nd floor)

8:00 – 9:30Medicine Breakout sessions continue

IMPORTANT!

In your regional break-out session, you will be asked to complete the PINK SHEET found in your information package.

IF you will be traveling to the U.S., please complete it and leave it with a staff member on your way out after this presentation.


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Speakers

  • André Costopoulos Associate Dean Student Affairs Faculty of ArtsMcGill University

  • Sylvie Fafard

  • Deputy Director

  • Outreach and Partnership Programs

    Foreign Affairs and International Trade Canada (DFAIT)

  • Dr. Kirsten Johnson, MD, MPH

  • Director,

  • Humanitarian Studies Initiative

  • Prof., Dept. of Family Medicine

    McGill University

    Carla Jensen

    International Education Admin.

    Office of International Education

    McGill University


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Canadian Consular Services

Sylvie Fafard

Deputy Director,

Outreach and Partnership Programs

Consular, Security and Emergency

Management Branch

Foreign Affairs and International Trade Canada (DFAIT)


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Canadian Consular Services Your best source of safe-travel advice and information


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In this presentation…

Overview of the Canadian Consular Services- role- services- toolsSmart-travel tips Questions?


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What is the role of Canadian Consular Services?

  • Prevention

  • - To help Canadians prepare for foreign travel

    • Assistance

  • - To provide services and help to all Canadians

  • abroad

  • - To coordinate the Government of Canada’s

  • response to international emergencies affecting

  • Canadians abroad


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    Who we are…

    • More than 260 Canadian embassies, high commissions and consulates in over 150 countries worldwide

    • Q: Whatis the differencebetween an embassy,

    • a high commission and a consulate?


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    • Embassy: in the capital city of another country

    • (Washington D.C., Paris, Brasilia)

    • High commission: in the capital city of a

    • Commonwealth country

    • (London, Canberra, New Delhi)

    • Consulate: in a major but not capital city

    • (Los Angeles, Nice, Rio de Janeiro)


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    Who we are…

    • Emergency Watch and Response Centre in Ottawa

    • Assistance 24 hours a day, 7 days a week

    • Call collect to 613 996-8885 or e-mail [email protected]


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    Consular officials in Canadian offices abroad

    and in Ottawa are there to…

    • Assist in medical emergencies by providing

    • a list of local doctors and hospitals

    • Transfer funds if urgent financial assistance is required ($)

    • Contact next of kin, with your authorization, in case of emergency

    • Provide assistance in cases of missing persons


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    Consular officials in Canadian offices abroad

    and in Ottawa are there to…

    • Assist victims of robbery or other violence

    • Seek to ensure that Canadians are treated fairly under the country’s laws if arrested or detained

    • Replace lost or stolen passports ($)

    • Notarize certain Canadian documents ($)


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    Consular officials do not provide the following services:

    • Perform marriage ceremonies

    • Store personal effects

    • Accept mail on your behalf

    • Assist with job or apartment hunting

    • Get you out of prison


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    A bit more on the prison issue…

    • 1,800 Canadians currently imprisoned abroad

    • Most of them for drug-related offences

    • And most of them are in…

    • the United States

    • The rest are in prisons in almost 100 other countries


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    Your basic tool kit

    • For travelling and studying abroad


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    • travel.gc.ca


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    Risk levels and Travel Warnings


    Registration of canadians abroad

    Registration of Canadians Abroad

    Who should register?

    All Canadians travelling or living abroad

    Why?

    So that we can contact and assist you in an emergency abroad, or to inform you of a

    family emergency at home


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    Smart-travel publications


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    Before you go… Learn about your destination

    • What documents do you need?

      • Valid passport

      • Student visa

      • Work permit

      • Proof of AIDS testing

      • Certificate of vaccination

      • International driver’s licence


    Travel your way the smart way

    Travel YOUR way, the SMART way!

    • Travel health insurance: don’t leave without it!

    • Protect your passport. Make photocopies of all your travel documents

    • Prescription medication and syringes: yes, but…

    • Dual citizenship: is it an issue?

    • Illegal drugs: Zero Tolerance

    • Local culture and laws: learn ahead of time


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    Contact us

    • General information

    • 1-800-267-6788 (Canada and U.S.) or 613-944-6788

    • [email protected]

    • Emergencies

    • 613-996-8885 (call collect from abroad) [email protected]

    • travel.gc.ca


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    Questions?... Thank you, merciBon voyage!


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    Kirsten Johnson, MD, MPH

    Director, McGill Humanitarian Studies Initiative

    Asst. Professor, Family Medicine

    McGill University

    Personal Health Abroad


    Know before you go

    Know before you go

    Kirsten Johnson, MD, MPH

    Director, Humanitarian Studies Initative

    Assistant Professor, Department of Family Medicine


    Things i m going to talk about

    Things I’m Going to Talk About

    • Medical check up

    • Immunizations

    • Supplies

    • Packing

    • Insurance

    • Getting sick abroad

    • Travel tips


    But first a test

    But first… a test!

    What is the most common cause of death for missionaries and peace corps volunteers?


    Go see your doctor

    Go see your doctor…

    • May be required

    • Cost for international students

    • May include laboratory tests

    • Associated costs: forms, labs, imaging

    • Student Health

    • Book early


    Immunizations

    Immunizations

    • Country or region specific

    • Make appointment 3 months prior to departure

    • Where:

      • McGill sudent health

      • Centre for Tropical Diseases MGH

      • Clinique Sante-Voyage, 1001 Saint-Denis

      • Medisys Travel Health Clinic, 500 Sherbrooke W

    • Cost SSMU plan covers $300.00/year

    • Attach your immunization book to your passport


    Supplies medicines

    Supplies: Medicines

    • Traveler's diarrhea:

      • Vaccine

      • Pepto-bismol (if not allergic to aspirin)

      • Immodium

      • Ciprofloxacin and/or flagyl

    • Laxative

    • Anti-emetic (Gravol)

    • Antihistamine (Benadryl)

    • 1% Hydrocortisone Cream

    • Tylenol, Motrin/Ibuprofen

    • Polysporin

    • Canesten/Anti-fungals

    • Malaria pills

    • Altitude sickness medication (Diamox)

    • Ventolin

    • Iodine tablets

    • Other prescriptions unique to you


    Supplies medicines1

    Supplies: Medicines

    If you take medication:

    • Make sure you have enough

    • Carry all medication in original bottles with original label from pharmacy

    • Enough syringes for entire trip and med certificate

    • Some OTC meds legal in Canada may not be in other countries

      • Contact embassy of country where you are travelling to make sure meds you are carrying are legal where you are going


    Supplies health

    Supplies: Health

    • Sterile dressing, bandaids, blister aids

    • Insect repellant – DEET > 30%

    • Water resistant sunscreen > Spf 30

    • Thermometer

    • Disposable gloves

    • Syringes and needles

    • Permethrin infused mosquito net

    • Water purification

    • Feminine hygiene products


    Packing

    Packing

    • Passport (plus copy)

    • Airline Ticket (plus copy)

    • Visa (plus copy)

    • SOS/insurance card (plus copy)

    • Medical License (plus copy)

    • Immunization record (plus copy)

    • Passport/visa photos

    • Money belt

    • Money/Cash

    • Lonely Planet/Travel book

    • Language book

    • Computer/Palm/IPhone (with back up)

    • Jump Drive

    • Blank CD-ROMs

    • Letter from accepting organization or institution

    • Initial contacts upon arrival

    • Cell phone (unlocked)

    • Purel/antibacterial liquid

    • Headlamp/Flashlight

    • Water bottle (+/-)

    • Mosquito net-treated

    • Permethrin

    • Mosquito Repellant

    • Sun screen

    • Sleeping sac

    • Duct Tape, string


    Insurance

    Insurance

    International SOS Benefits

    Medical Assistance Services

    • 24-hour access to physicians for medical advice and emergency assistance

    • Medical and dental referrals

    • Emergency medical evacuation

    • Medically-supervised repatriation

    • Medical expense guarantee and payment

    • Ground transportation and accommodation for family members

    • Assistance with documentation for insurance claims

    • Dispatch of prescription medication and medical equipment


    Insurance1

    Insurance

    Security Assistance Services

    • Security evacuation assistance

    • Access to security crisis center

      Travel Assistance Services

    • Legal referrals

    • Emergency message transmission

    • Lost document advice and assistance

    • Advance of emergency personal cash

    • Emergency translation services


    F diagram

    “F” Diagram

    Fluids

    Fingers

    Food

    Feces

    New Host

    Flies

    Fields


    Getting sick abroad diarrhea

    Getting sick abroad: Diarrhea

    • Prophylaxis: Peptobismol

    • 3 loose stools = travelers diarrhea = antibiotics +/- immodium

    • Stay hydrated!

    • If: It lasts more than a week, there is blood, you have a fever = seek

      medical attention


    Getting sick a broad heat s troke

    Getting sick abroad: Heat stroke

    • Wear loose fitting clothing, light color

    • Avoid prolonged exposure to direct sun light

    • Certain medications/alcohol are dehydrating

    • Drink fluids regularly (not including beer)

    • Heat stroke symptoms:

      • feeling faint, nausea, vomiting, increased temp, headache, goosebumps, chills, muscle cramps, unsteady gait


    Getting sick abroad altitude sickness

    Getting sick abroad: Altitude sickness

    • Altitude is the great equalizer

    • Risk above 8,000 feet or 2,500m (Peru, Nepal, Tibet)

    • Time to acclimatize

    • Consider taking diamox

    • No alcohol

    • Symptoms:

      • headache, fatigue, nausea, shortness of breath, confusion


    Getting sick abroad malaria dengue

    Getting sick abroad: Malaria, Dengue

    • Prevention is key!

    • Mosquito repellent and nets

    • Stay in at dawn and dusk

    • Take your anti-malarials:

      • lariam, malarone, doxycycline

    • Symptoms:

      • Headache, fever, nausea, delirium, myalgias


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    Tips


    Tips personal safety

    Tips: Personal safety

    • Risk assessment: outline risks or dangers pertaining to health, personal safety and a plan for emergency evacuation

    • Don’t look like a tourist = target

    • Precautions getting into taxis

    • Women should not be alone/do not walk home alone after dark


    Tips drugs

    Tips: Drugs

    • A no-no unless you want a jail cell to be your residence abroad

    • Be careful of your luggage

      • Pack your own

      • Don’t bring anything for anyone else


    Tips communications

    Tips: Communications

    • Unlocked cell phone for use with local SIM card

    • Necessary contacts before you leave

    • Remove unlawful material from your computer


    Tips eating

    Tips: Eating

    • Boil it, cook it, peel it or forget it!

    • Best rules

      • Avoid salads or raw vegetables

      • Drink bottle water, filtered water, or treated water

      • Avoid drinks with ice cubes

      • Hot recently cooked food

      • Wash hands before eating


    Tips long distance travel

    Tips: Long Distance Travel

    DVT

    • Not common in young people but can happen

    • Drink plenty of fluid

    • Don’t sit for long periods

    • Walk around

    • Avoid alcohol, caffeine

    • May manifest up to 2 weeks after a flight

    • Seek medical advice if:

      • Pain and swelling of legs

      • Sudden chest pain

      • Sudden shortness of breath


    Tips sexual orientation and sex

    Tips: Sexual Orientation and Sex

    • Probably not a good idea – use a condom

    • Check the local regulations on GLBT

      • Is it legal where you are going?

      • Being militant at home may be a good thing but not in another country

      • Amnesty International web site good source of information


    Upon your return

    Upon your return

    See a doctor if:

    • Ongoing diarrhea, stomach cramps

    • STI check – if had sex

    • Fever

    • Unusual rashes

    • Any thing else that is weird and that you are worried about


    Resources

    Resources

    • http://www.voyage.gc.ca

    • http://www.cdc.gov/travel/

    • http://www.amnesty.org

    • [email protected]

    • www.internationalsos.com/en/


    Questions

    Questions?


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    Managing your Success Abroad

    Carla Jensen

    International Education Administrator

    Office of International Education

    McGill University


    Mcgill travel guidelines

    Participation in a pre-departure orientation.

    Approval by your academic unit or research supervisor.

    Completion of a travel registry form. Once your activity has been approved, a travel registry form will be created on Minerva. Find your travel registry Minerva or check with your Departmental or Faculty Student Affairs office for details.

    McGill Travel Guidelines


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    Students going abroad are required to complete the online Travel Registry which can be accessed via Minerva.


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    Prior to departure:

    Verify your faculty’s requirements for recognizing credit for exchanges or internships.

    During your stay:

    If you encounter changes while abroad, you must communicate these changes to your academic advisor.

    Academic Credit


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    The overall cost of living abroad may be higher than Montreal.

    Be sure to budget for emergencies (contingency fund)

    Finances

    Prepare a Budget

    Money & Banking

    • Obtain some foreign currency before departure

    • Take more than one source of money with you

    • Make arrangements with your bank to use your ATM card abroad

    • Advise your credit card company that you will be away

    Financial Aid

    • Students with financial need can consult the Scholarships and Student Aid Office: http://www.mcgill.ca/studentaid/

    • Possible funding opportunities: Travel (Mobility) awards, External Awards , Student Aid.


    Insurance2

    Insurance

    Students are fully responsible to ensure that they are sufficiently covered during their stay abroad.

    Provincial or territorial health insurance plans for extended stays:

    To ensure continued coverage, students must contact their regional health insurance provider (e.g. Regie de l’assurancemaladie du Quebec) before they leave.

    General Information


    Insurance3

    Insurance

    Does your policy include:

    Emergency Health Coverage?

    Emergency Evacuation Coverage?

    Travel Insurance and Trip Cancellation and Interruption?

    What is not included?

    Limitations and Restrictions

    Exclusions and Caveats

    Consequences of Travel Warnings and Advisories

    Travel Health Policy Coverage


    Insurance4

    Insurance

    Canadian Students:

    ASEQ (www.ihaveaplan.ca)

    Only for students who have not opted-out

    International Students:

    Extended health insurance for study away programs now available

    Students must complete an online registration form available on ISS website:

    www.mcgill.ca/internationalstudents/health/study-away-program

    For more information contact [email protected]

    All students:

    TravelCuts Bon Voyage

    Policy Options


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    Examples of restrictions:

    “Sickness, injury or medical condition you suffer in a specific country or area for which the Department of Foreign Affairs and International Trade of the Canadian Government has issued a travel advisory or formal notice before your departure date.”

    “Your participation in and/or voluntary exposure to any risk from: war or act of war, whether declared or undeclared; invasion or act of foreign enemy; declared or undeclared hostilities; civil war, riot, rebellion; revolution or insurrection; act of military power; or any service in the armed forces.”

    Insurance

    Policy Restrictions and Travel Warnings


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    Be sure to ask whether your policy:

    Continues to provide benefits after a travel advisory has been issued.

    Includes an in-house, worldwide, 24-hour emergency hotline.

    Covers doctor’s visits and prescription medicines.

    Pays for hospitalization and related medical costs.

    Provides direct payment of bills and cash advances abroad.

    Covers emergency transportation, such as ambulance services.

    Provides for medical evacuation to Canada.

    Pays for a medical escort to accompany you during evacuation.

    Covers pre-existing medical conditions (get an agreement in writing).

    Covers emergency dental care.

    Excludes any countries or regions you intend to visit.

    Insurance

    Policy Coverage


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    Be Prepared…

    When you arrive, locate the nearest reputable clinic or hospital.

    Ensure that you are familiar with how your policy works.

    Carry details of your insurance policy and emergency hotline with you.

    Tell a friend or relative at home, and in your host country how to contact your insurer on your behalf.

    In case of an emergency…

    Get a detailed invoice for services obtained before you leave.

    Always submit original receipts for medical services or prescriptions received.

    Insurance

    While Abroad…


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    Culture shock is an inevitable experience.

    Research your host country:

    History and current political situation

    living conditions and cultural norms.

    Know which languages are spoken.

    Center for Intercultural Learning Country Insights: provides information on countries’ characteristics and provides useful insights on cultural perspectives. www.intercultures.ca

    Cultural Awareness


    During your stay

    During Your Stay

    Check-in: let a relative at home know when you have safely arrived.

    Emergency Contact: Leave a copy of your emergency contact information with your host institution.

    Updates: send regular updates to your emergency contact at home to let them know how you are doing.

    Email: Ensure that you check your McGill email regularly.


    Emergency plan

    Emergency Plan

    In case of an emergency…

    Who would you contact first, second, and third?

    Where is the nearest hospital and police station?

    What steps do you need to take to ensure that costs will be covered by insurance?

    Will you have access to a cell phone?

    How much emergency money will you carry on you?

    If you had to leave the country, what would be the first, second, third things that you would do to accomplish this?


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    Keep the following documents in a safe place, separate from originals. Also leave a copy with a relative at home.

    Photocopy of your passport identification page.

    Photocopy of any visas or work permits you require.

    Phone number and policy number of your insurance provider.

    A copy of your “Emergency plan of action”.

    Emergency Contact information.

    Flight details/itinerary.

    Local embassy’s contact information

    McGill Campus Security 24/7 emergency number (514-398-3000)

    DFAIT 24/7 emergency number (Call collect: 613-996-8885)

    Safe Travel Tool Kit


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    Share the experience: Become an International Blogger!

    • Blog about your international experience to

    • Reflect on your experience

    • Communicate with friends and family at home

    • Connect with other students abroad

    • Build a portfolio –

    • highlight professional development

    • To begin

    • Send an email explaining

    • why you want to be an

    • International Blogger to:

    • [email protected]


    Http www mcgill ca students international faqs

    http://www.mcgill.ca/students/international/faqs


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    Before you leave:

    Complete McGill’s Travel Registry on Minerva.

    Check the passport and visa requirements for your host country.

    Consult your insurance provider.

    Photocopy important documents (e.g. passport, itinerary).

    Contact a travel health clinic.

    Prepare a budget.

    Learn about your destination country.

    Put your credit cards, ATM cards in order.

    Register with the local embassy/consulate.

    Understand your responsibilities to McGill and your host institution.

    Summary


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    Before you go…

    At your Breakout Session, please turn in:

    • Pink sign-in sheet

    • Evaluation form (back of the agenda in your info packet)

    • ** Students travelling within Canada and the U.S., turn in these forms to event staff on your way out

    • After the Breakout Session:

    • Refreshments will be served on the 1st and 2nd floor of the Leacock Building between 7:30pm and 8:00pm

    • Medicine students: breakout sessions continue from 8:00pm – 9:30pm


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    The Americas

    Central America,

    South America &

    Mexico, LEA 26

    Africa

    LEA 132

    Asia

    East Asia,

    ARTS 160

    Southeast Asia, LEA 517

    South Asia, LEA 210

    Please proceed to your

    Regional Break-Out Session…

    • Australia

    •  Australia, New Zealand

    • and the Pacific, LEA 232

    •  Caribbean

    • LEA 638

    Medicine

    *By FIRST name*

    A – B: LEA 819

    C – I: LEA 738

    J – K: LEA 429

    L – P: LEA 808

    Q – Z: LEA 834

    Europe

    Western Europe,

    LEA 219

     The Mediterranean,

    Arts B-20 (lounge)

    Eastern Europe,

    LEA 917

    Note: There is no break-out session for North America


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