What is the RIGHT Data? …a Kansas Perspective

1. What is the RIGHT Data? …a Kansas Perspective Strategic Data Project Spring 2012 Convening April 2012 Kathy Gosa, Kansas State Dept of Ed

2. Need for data standards isn’t new!!! We have been sharing data… • Longitudinally Collecting ∞ storing ∞ using data over time • Between districts Student record exchange ∞ electronic transcripts • Between programs SPED ∞ CTE ∞ Finance ∞ Migrant ∞ Assessments ∞ Educator … • For federal reporting Accuracy (Metadata) ∞ Consistency • Among States “False” dropouts ∞ mobile students Student “backpack” • With other agencies • To follow the child (Early Childhood Programs ∞ PS ∞ Workforce) • To get a more comprehensive view of the child (SRS ∞ Foster Care) • With policymakers, researchers, and the public Comparable data ∞ Business Intelligence • For individual student learning plans and to impact the classroom Teacher desktop ∞ individualized instruction ∞ early warning NCES Handbooks & Forum Publications SIF PESC Common Education Data Standards!! EDEN/EdFacts Ed-Fi SLI LRMI

3. Kansas Education Landscape • 286 school districts - over 1500 schools; • combination of rural vs urban; • approximately 450,000 students; • about 37,000 educators • issue approximately 20,000 licenses annually • local control – approximately 17 different student information systems • elected Board – appointed commissioner

4. Background • 2006: Kansas began assigning state student IDs and implemented longitudinal student level data collection • links student’s info across programs across time • eliminates data redundancy • provides more complete picture of student • is the basis for • state and federal funding ∞state and federal reporting ∞ state assessments ∞ interim assessments ∞ state and federal school accountability decisions • also used for Direct Certification ∞ KBI Missing Children ∞ KFIT ∞ Foster Care (Coming soon!) • 2009: Kansas established Standard State Course Codes license endorsements ∞ educator assignments ∞ teacher-student link qualified admissions ∞ student course completion ∞ standard state transcript

5. Background • 2007: Kansas established an Enterprise Data System (EDS), which includes a Data Warehouse with longitudinal, integrated, and time variant data across the PK-12 education enterprise. • Includes data linked across districts and programs as well as over time. • Goal is to provide a comprehensive picture of students, teachers, organizations, and programs in the education enterprise. • Through federal grants, KSDE has now expanded the EDS to incorporate postsecondary data (P-20) and to provide information back to education stakeholders. • Business Intelligence dashboards • High School Feedback Reports

6. KSDE Enterprise System Design Longitudinal - Integrated Time Variant - Cleansed Staff & Stakeholder Training & Capacity Building + Data Governance Data Collection & Integration Data Storage Data Use ABE Careers Finance Student Financial Aid NSC Data Labor Data Multi-State SLF Postsecondary Data ID Assignment Collection Private / Independent Institutions KIDS Data Mart P-20 Student IDs Engagement ACT data Collaborative Workspace for Teachers & LEA Admin Data Mart Fed Rpts Data Mart SFSF Student ODS Unified Acct/Planning Early Childhood BI Interfaces: Dashboards, Rpts, HS Feedback Rpt Authenticated & Public Discipline Assessment & Accountability ODS Enterprise Data Warehouse Behavior Extraction & Analysis Data Mart LEA Analysis Assessments Cleanse – Integrate - Transform - Load LEA Districts & Schools Data Mart State Rpts … S u b m I s s I o n a n d V e r I f I c a t I o n Special Ed Migrant Career & Tech Ed : : Budget & Finance … Educator Evaluation Educator ODS Teacher Assignment … Data Mart Research Ed Licensure Data Mart KEDUC Educator Career Pathway Performance & Planning for Teachers, IHEs, LEA Admin, Public Organizations MetaData Definitions, Business Rules, Tech Info, Data Quality Existing In Progress Planned / Grant Common Authentication – Security Architecture & Policies Tool and Process Standardization Enterprise Architecture 12-2011

9. The view from Kansas … • History of Governance & Quality focus • Data Governance program – 2007 • Data Quality Certification program – 2007 • Master Data Management - 2008 • Data Quality Audits – 2009

10. The view from Kansas … • SIF Student Locator Framework for claiming & exiting students • eTranscripts & Student Record Exchange • Multi-state ID Exchange (false dropouts) • Educator Collaborative Desktop

11. Focus on Data Use! Postsecondary Early Childhood Workforce Student Student ODS Enterprise Data System Organization USMRS - Libraries of Instructional Resources Program Participation Course marks Demographics Student discipline/behavior Educator Formative Assessments State Assessments /History Interim Assessments -Architecture -Teacher Dashboards Daily Attendance Quizzes Engagement Collaborative Workspace Early Warning Instructional Support School Reports Parent Reports

12. Challenges • Culture change (LEA & SEA) • Buy-in: voluntary vs mandated • Local requirements (technical expertise / resources / …) • Standards not available or don’t meet our needs • Re-Tooling??? • Sustainability

13. Why invest in standardization? • Increases the usefulness of data! Although standards provide advantages for collection and storage initiatives, STANDARDS ARE ESSENTIAL FOR EFFECTIVE USE OF DATA. • Expands our boundaries Toto – we’re not JUST in Kansas anymore! • For new initiatives – increases ROI • Comes with “bells & whistles” • CEDS metadata, use case generator, … • ED-Fi Dashboards, training materials, …

14. Thank you.