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Blue Quill Community League. Annual General Meeting October 14, 2010 7:00 to 9:00 p.m. Agenda. Call to Order and Declaration of Quorum Approval of 2009 AGM Minutes Approval of 2009/10 Financial Report Approval of 2010/11 Operating Budget Report from Blue Quill Scouts

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Blue quill community league

Blue Quill Community League

Annual General Meeting

October 14, 2010

7:00 to 9:00 p.m.


Agenda

Agenda

Call to Order and Declaration of Quorum

Approval of 2009 AGM Minutes

Approval of 2009/10 Financial Report

Approval of 2010/11 Operating Budget

Report from Blue Quill Scouts

Special Presentation – Girl Guides

Year in Review – Director’s Reports

Elections – BQCL Board

New Business - Swimming

Guest Speaker – Mr. Kevin Arnott

Door prize draw

2010 BQCL AGM


Agenda1

Agenda

Call to Order and Declaration of Quorum

Approval of 2009 AGM Minutes

Approval of 2009/10 Financial Report

Approval of 2010/11 Operating Budget

Report from Blue Quill Scouts

Special Presentation – Girl Guides

Year in Review – Director’s Reports

Elections – BQCL Board

New Business - Swimming

Guest Speaker – Mr. Kevin Arnott

Door prize draw

2010 BQCL AGM


Agenda2

Agenda

Call to Order and Declaration of Quorum

Approval of 2009 AGM Minutes

Approval of 2009/10 Financial Report

Approval of 2010/11 Operating Budget

Report from Blue Quill Scouts

Special Presentation – Girl Guides

Year in Review – Director’s Reports

Elections – BQCL Board

New Business - Swimming

Guest Speaker – Mr. Kevin Arnott

Door prize draw

2010 BQCL AGM


Financial report

Financial Report

Actual vs. Budget


Financial report1

Financial Report

Revenue


Financial report2

Financial Report

Expense Items


Financial report3

Financial Report

Expense Items


Financial report4

Financial Report

Capital Expenses


Financial report5

Financial Report

Playschool


Financial report6

Financial Report

Playschool

Year-End Reconciliation:


Financial report7

Financial Report

Bank Accounts


Agenda3

Agenda

Call to Order and Declaration of Quorum

Approval of 2009 AGM Minutes

Approval of 2009/10 Financial Report

Approval of 2010/11 Operating Budget

Report from Blue Quill Scouts

Special Presentation – Girl Guides

Year in Review – Director’s Reports

Elections – BQCL Board

New Business - Swimming

Guest Speaker – Mr. Kevin Arnott

Door prize draw

2010 BQCL AGM


Financial report8

Financial Report

2010/11 Proposed Budget


Financial report9

Financial Report

2010/11 Proposed Capital Budget


Financial report10

Financial Report

Other items to keep on mind:

Tennis court resurfacing & new nets

Tennis court wind/sun screens

Basketball court fence repairs

Hall roof repairs

Parking lot repairs


Agenda4

Agenda

Call to Order and Declaration of Quorum

Approval of 2009 AGM Minutes

Approval of 2009/10 Financial Report

Approval of 2010/11 Operating Budget

Report from Blue Quill Scouts

Special Presentation – Girl Guides

Year in Review – Director’s Reports

Elections – BQCL Board

New Business - Swimming

Guest Speaker – Mr. Kevin Arnott

Door prize draw

2010 BQCL AGM


Agenda5

Agenda

Call to Order and Declaration of Quorum

Approval of 2009 AGM Minutes

Approval of 2009/10 Financial Report

Approval of 2010/11 Operating Budget

Report from Blue Quill Scouts

Special Presentation – Girl Guides

Year in Review – Director’s Reports

Elections – BQCL Board

New Business - Swimming

Guest Speaker – Mr. Kevin Arnott

Door prize draw

2010 BQCL AGM


Agenda6

Agenda

Call to Order and Declaration of Quorum

Approval of 2009 AGM Minutes

Approval of 2009/10 Financial Report

Approval of 2010/11 Operating Budget

Report from Blue Quill Scouts

Special Presentation – Girl Guides

Year in Review – Director’s Reports

Elections – BQCL Board

New Business - Swimming

Guest Speaker – Mr. Kevin Arnott

Door prize draw

2010 BQCL AGM


The bqcl mission statement

The BQCL Mission Statement

The Blue Quill Community League strives to provide a sense of community, and to enhance the quality of life in the greater Blue Quill Community, by providing: facilities for community use; excellent social, recreational and cultural programs; and focussed advocacy efforts.

2010 BQCL AGM


Board organizational chart

Board Organizational Chart

2010 BQCL AGM


Directors organizations

Directors’ Organizations

2010 BQCL AGM


Directors organizations1

Directors’ Organizations

2010 BQCL AGM


Our community

Our Community

Where we are located

2010 BQCL AGM


Our community1

Our Community

2010 BQCL AGM


Our community2

Our Community

League Founded in 1979

* Number of Residents: 10,752

Blue Quill: 4,481

Blue Quill Estates: 1,404

Skyrattler: 2,143

Sweet Grass: 2,724

* 2009 City of Edmonton Neighborhood Census

(as found on City of Edmonton web site)

http://www.edmonton.ca

2010 BQCL AGM


Year in review executive

Year in Review – Executive

Community league is a business…

  • Between revenue and expenses, our cash flow this year was close to $450,000


Year in review board

Year in Review – Board

Started last October with 7 Directors

In the spring, recruited more volunteer and filled board of 13 Directors!

Number of Directors (quorum) required to introduce and pass motions > 50%

At tonight’s AGM, 7 of 12 board positions need to be filled


Year in review membership

Year in Review – Membership

Director: John Van der Veen

Responsibilities include:

Processing memberships both from online submissions and through Administrator

Co-ordinating volunteers for BQCL events

Membership year runs from September 1 to August 31 in alignment with EFCL.

In 2009/10, we had 268 BQCL members (slight increase from previous year with 260)

In 2010/11 as of tonight, we have 147 members

The next wave of memberships will come from soccer registration in spring and tennis in summer


Year in review membership1

Year in Review – Membership

Director: John Van der Veen

Memberships can now be purchased online from EFCL (www.efcl.org), but service fees will apply.

We encourage you to purchase at registration times. No extra fees are charged.

Quirks in online registration process were ironed out this year

More memberships are coming through electronically either from EFCL or BQCL web sites


Year in review membership2

Year in Review – Membership

Director: John Van der Veen

Volunteer co-ordination was difficult this year

Need to better utilize volunteer deposits in order to motivate community league members to volunteer

On a positive note, found some members of community willing to volunteer with no volunteer cheque ransom

Casino in May had lots of volunteers come forward – Many Thanks to everyone who volunteered!


Year in review facilities

Year in Review – Facilities

Director: Ken Hawrylenko

Interior Improvement Highlights

Loft space painted (Thank you Scouts!)

Cleaned furnaces and ducts

Consultation and walk around with Federated Environmental regarding refrigeration, hot water tanks and kitchen equipment

Mirrors installed in basement dance studio

Wall trim installed

Hot water tank replaced

Satellite dish, receiver and DLP projector installed in loft space


Year in review facilities1

Year in Review – Facilities

Director: Ken Hawrylenko

Interior Improvement Highlights

Assessment conducted for the purpose of more efficient lighting throughout the hall

Assessment conducted regarding heating by Champion heating which led to proper diagnosis of A/C problem in the hall

Two temp workers for 10 days allowed catch up with duties in the hall - painting

Fire protection follow up to be conducted Oct 18, 2010


Year in review facilities2

Year in Review – Facilities

Director: Ken Hawrylenko

Exterior Improvement Highlights

Grounds clean up in the spring (Thank you Brownies!)

Painting and repair of window well logs and steel covers

Concrete patchwork at skate room entrance


Year in review facilities3

Year in Review – Facilities

Director: Ken Hawrylenko

Upcoming Repairs/Upgrades

Fix wiring for main furnaces

Basement heating control

Loft space floor & AV system

Roof terrace

Electrical outlets in basement

Basement storage room renovation


Year in review programs

Year in Review – Programs

Director: Monika Sharma

Playschool

As of Sept. 1, 2010, playschool is now run independently

Playschool is now a paying tenant and renting space

City of Edmonton Programs

Several programs held in hall through the year

2 Big Bin events this year

Thank you to our CRC – Laura Shewchuk

Capital Health Flu Clinic

Not held this year due to demand of hall use and other programs being offered


Year in review programs1

Year in Review – Programs

Director: Monika Sharma

Community League Swim

Saturdays and/or Sundays at Confederation Pool. Show your membership card!

We’ll discuss actual times under New Business

BQCL Usage stats (showing trend) for 2009


Year in review programs2

Year in Review – Programs

Director: Monika Sharma

Beavers/Cubs/Scouts/Venturers

All groups meet on Wed evenings in hall

Sparks/Brownies/Guides/Pathfinders

All groups meet on Mon evenings in hall

Scrapbooking events

All-day crops held on Saturdays

Belly Dancing (NEW)

Sisters of Sahara started classes in spring

Classes on Thursday nights – two levels


Year in review programs3

Year in Review – Programs

Director: Monika Sharma

Taekwan-Do (NEW)

Master Wilfred Ho of NTF started classes in fall

Classes on Tuesday and Thursday nights

Zumba Fitness (NEW)

Planned start date – beginning of November

Classes on Friday nights

Seniors’ Pancake Breakfast

Held in June

Free breakfast for seniors


Year in review sports

Year in Review – Sports

Director: Dan Myers

2010 Summer soccer season

Thank you to all the volunteers for your incredible help and support. We could not do it without you.

Special thanks to Barb Waldie for all her help as the Co-ordinator

Approx 275 kids registered with our program

Blue Quill Wins Cities U16-Girls Gold coached by Ron Boehm


Year in review fundraising

Year in Review – Fundraising

Director: Keri McFarlane

Casino

Biannual casino event was held at Baccarat on 23-24 May 2010.

Thanks to all our volunteers for making this event a success!

Casino income was $75,625.08

Our next casino is confirmed for Baccarat Casino during Apr/May/June of 2012

The specific date will be determined by random draw in November 2011

We will need volunteers for 6-hour shifts

Snacks and meal provided for each volunteer - sign up early!


Year in review fundraising1

Year in Review – Fundraising

  • Director: Keri McFarlane

    Grants

    • We applied for seven grants during the past year; six of those applications were successful.

    • Grant income was $61,391.63

    • Provincial STEP (Summer Temporary Employment Program) grant

      • Blue Quill playground site received funding for one STEP position (16 weeks x 35 h/week @ $14.63/h)

    • Federal Canada Summer Jobs grant

      • 2 summer recreation program leaders ($5551, 9 weeks x 35 h/week) – Blue Quill and Sweet Grass

      • 1 playground leader with tennis/soccer instruction ($3122, 9 weeks x 35 h/week) - Yellowbird


Year in review fundraising2

Year in Review – Fundraising

  • Director: Keri McFarlane

    Grants

    • City of Edmonton Community League Operating Grant

      • We received $19,377 to assist with the costs of operating community programs and activities during 2010

      • We also received $19,272 for the 2009 year

    • Beyond 2010! Activating Great Neighbours initiative from City of Edmonton

      • We received $300 to support our upcoming Oktoberfest event on Oct. 23.

    • We applied for a City of Edmonton Community Initiatives Program grant requesting $3310 for Movie-In-The-Park event

      • We are no longer eligible to receive funding, so request was denied.

      • Estimated budget for Movie-in-the-Park = $6620


Year in review publicity

Promote community events to encourage participation

Contact for City of Edmonton, advertisers, newsletter designers, sign companies

Arranged for permanent sign installation (119 St & 28 Ave)

Year in Review – Publicity


Year in review publicity1

Coordinated newsletter contents

Monthly Community Views

Quarterly BQCL electronic

Regularly advertise events on three signs and in newsletters e.g.

Movie in the Park

Pub nights

Flea Market

Christmas party

Soccer registration

Seniors’ breakfast

Hall programs

Year in Review – Publicity


Year in review civics

Year in Review – Civics

Director: Gillian Gish

South-LRT (S-LRT) Extension

Opened in April 2010

Temporary (gravel lot) Park and Ride at Century Park was installed

There are issues with lot filling up early in morning and commuters parking on residential streets

A permanent Park and Ride facility for the South LRT is being constructed in Heritage Valley (Ellerslie Road/127 Street) with scheduled completion in 2011.


Year in review civics1

Year in Review – Civics

Director: Gillian Gish

Contacted by group opposing extension of 119 Street through the ravine to Twin Brooks

Responsibilities included attending Southwest Area Council (SWAC) meetings and EFCL meetings on behalf of BQCL

Thank you to Sandra Crawford and Andrew Happer for filling in!

SWAC Strategic Development held in January

Thank you to Sandra Crawford, Andrew Happer, Dan Myers and Jess Powers for filling in!


Year in review social

Year in Review – Social

Director: Sandeep Desai

We had a slow start since this position was vacant up to the spring

Bought a popcorn machine this year!

2009-2010 events

Kids’ Christmas Party – Nov. 2009

Pub Night – Mar. 2010

Flea Market – May 2010

Soccer Wind-up BBQ – June 2010

3rd annual Movie in the Park (signature event) – Sept. 2010

Fall Market (Vendor Fair) coming up – November 13


Agenda7

Agenda

Call to Order and Declaration of Quorum

Approval of 2009 AGM Minutes

Approval of 2009/10 Financial Report

Approval of 2010/11 Operating Budget

Report from Blue Quill Scouts

Special Presentation – Girl Guides

Year in Review – Director’s Reports

Elections – BQCL Board

New Business - Swimming

Guest Speaker – Mr. Kevin Arnott

Door prize draw

2010 BQCL AGM


Elections

Elections

There is a lot of organization required to keep the community league going

We need volunteers!

The more the volunteers, the easier it is

Why Volunteer?

There are many reasons to volunteer!

Meet new people and make new friends

Gain work-related experience

Share existing skills and talents or learn new skills

Effect change and have a positive impact in YOUR community


Elections1

Elections

Why Volunteer?

Even MORE reasons to volunteer!

Champion a cause

Build confidence and self-esteem

Gain a sense of achievement

Pursue a special or personal interest


Elections2

Elections

Commitment to volunteering as a board member:

Consistent and open communication with other board members (email, phone)

Diligent completion of required tasks

Monthly board meetings (except for July)

Attendance at community league events

Annual board development activity

Suggested time commitment: 5 hours/week


Elections3

Elections


Agenda8

Agenda

Call to Order and Declaration of Quorum

Approval of 2009 AGM Minutes

Approval of 2009/10 Financial Report

Approval of 2010/11 Operating Budget

Report from Blue Quill Scouts

Special Presentation – Girl Guides

Year in Review – Director’s Reports

Elections – BQCL Board

New Business - Swimming

Guest Speaker – Mr. Kevin Arnott

Door prize draw

2010 BQCL AGM


New business

New Business

Swimming at Confederation Pool:

Saturdays, Sundays or both

Number of hours per week

Cost per month


Agenda9

Agenda

Call to Order and Declaration of Quorum

Approval of 2009 AGM Minutes

Approval of 2009/10 Financial Report

Approval of 2010/11 Operating Budget

Report from Blue Quill Scouts

Special Presentation – Girl Guides

Year in Review – Director’s Reports

Elections – BQCL Board

New Business - Swimming

Guest Speaker – Mr. Kevin Arnott

Door prize draw

2010 BQCL AGM


Agenda10

Agenda

Call to Order and Declaration of Quorum

Approval of 2009 AGM Minutes

Approval of 2009/10 Financial Report

Approval of 2010/11 Operating Budget

Report from Blue Quill Scouts

Special Presentation – Girl Guides

Year in Review – Director’s Reports

Elections – BQCL Board

New Business - Swimming

Guest Speaker – Mr. Kevin Arnott

Door prize draw

2010 BQCL AGM


Bqcl 2010 agm

BQCL 2010 AGM

Question and Answer Session


Bqcl 2010 agm1

BQCL 2010 AGM

THANK YOU for attending!

PLEASE VOLUNTEER

www.bqcl.org


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