Program Advisory Teams
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Program Advisory Teams. Dr. Roy Wood June 1, 2009. Program Advisory Teams. Program Assists. Program Advisory Teams. Executive Coaching & Mentoring. Intact Team Training. Program Transition Assists. One-on-One Assistance for ACAT I/IA PMs Establish Relationship with Proven PM

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Program advisory teams

Program Advisory Teams

Dr. Roy Wood

June 1, 2009


Program advisory teams

Program Advisory Teams

Program Assists

Program Advisory

Teams

Executive

Coaching &

Mentoring

Intact Team

Training

Program Transition

Assists

  • One-on-One Assistance for ACAT I/IA PMs

  • Establish Relationship with Proven PM

  • Resource & Thinking Partner

  • Transformational leadership focus

    • Particularly effective during transitions into new leadership roles

  • Provides training, focused on difficult program events, for intact program teams

  • IBR/Milestone Preparation

  • RFP Development

  • Source Selection

  • Often followed by Program Advisory Teams

  • Provides tailored assistance in typically difficult program areas

  • Concept Identification

  • Acquisition Strategy

  • RFP Development

  • Source Selection

  • Cost/EVM Processes

  • Risk

  • Milestone Preparation

  • IMP/IMS, etc.

  • Helps focus government and industry teams at critical program inflection points

  • Pre/post milestones

    • Include PMO event workup

  • Major Reviews

  • Post Nunn-McCurdy


Program startup workshop

Program Startup Workshop

COL Brian Cummings

Product Manager Land Warrior/Ground Soldier System

[email protected]


Ground soldier ensemble gse acquisition strategy

Ground Soldier Ensemble (GSE)Acquisition Strategy

BN

Increment 1

Headsets

(SEP Qual)

System Standards(Interfaces, connectors…)

Display

(Hands Free + Options)

  • Incremental Approach

    • Field what is ready now

    • Integrate other programs when they are ready, i.e. JTRS

  • Incorporates Land Warrior Operational Lessons Learned

  • Size, weight, power, configuration, GUI

  • Integration of COTS/NDI Components

    • Industry focuses on ruggedizing Computer/Display, etc.

    • GFP combat proven Headsets, Type 1 Radio, Battery, etc.

  • Competition and Prototyping

    • 3 Contractors for Technology Development (TD) Phase

Computer

Transport

CNRS

User Input Device

(Mouse)

Navigation

(GPS + Alts)

Power (LI-145)

SFF-C V(1)

Rifleman Radio

Antennas

Battle Command (JBC, VIK Support Equipment)

Cables

Core SoldierProtection

Competition

Focus

Government Furnished

Property (GFP)

Contractor Prototypes

FY09

FY10

FY11

FY12

FY13

FY14

FY15

1

2

3

4

1

2

3

4

1

2

3

4

1

2

3

4

1

2

3

4

1

2

3

4

1

2

3

4

MS A

IOC

MS C

TRL 7

FRP

LUT

Test Report

Prototyping 1

Refinement 1

Source Selection

Test Report

Prototyping 2

Refinement 2

IOT&E

Full Rate Production

Prototyping 3

Refinement 3

4


Program advisory teams

Program Startup Workshops

  • Workshop Timeline

    • MS A through source selection 19 Feb 2009 to 15 April 2009

    • Contract award 15 April 2009

    • Government/Contractor Award kick-off meeting 20 April 2009

      • 1 Day session with all 3 awardees

      • Focus was on PM vision of success

      • One on One discussion of what was expected at Start of Work (SOW) meetings

    • Government/Contractor Start-of-Work meeting 23 April-1 May

      • 2 Day visit by Government to 3 Contractor main locations

      • Focus was to establish GOV/KTR alignment

      • Government/KTR communications

      • Technology Development phase schedule and deliverables

      • Focus was readiness for GOV/KTR PDR 7-13 June

  • New Program Start of Work Workshop was a success

    • GOV team was well prepared for post contract award, kick-off meeting, and initial Start of Work meeting

    • Successful GOV/KTR kick off meeting of common goals and vision

    • Start of Work meeting huge success…common understanding on communication with GOV/KTR team, reporting, schedule, deliverables, risks, issues, and concerns


Program advisory teams

Program Advisory Teams

Program Assists

Program Advisory

Teams

Executive

Coaching &

Mentoring

Intact Team

Training

Program Transition

Assists

  • One-on-One Assistance for ACAT I/IA PMs

  • Establish Relationship with Proven PM

  • Resource & Thinking Partner

  • Transformational leadership focus

    • Particularly effective during transitions into new leadership roles

  • Provides training, focused on difficult program events, for intact program teams

  • IBR/Milestone Preparation

  • RFP Development

  • Source Selection

  • Often followed by Program Advisory Teams

  • Provides tailored assistance in typically difficult program areas

  • Concept Identification

  • Acquisition Strategy

  • RFP Development

  • Source Selection

  • Cost/EVM Processes

  • Risk

  • Milestone Preparation

  • IMP/IMS, etc.

  • Helps focus government and industry teams at critical program inflection points

  • Pre/post milestones

    • Include PMO event workup

  • Major Reviews

  • Post Nunn-McCurdy


Program advisory team pat composition

Program Advisory Team (PAT) Composition


Program advisory team construct

Program Advisory Team Construct

  • Core Team at DAU-DSMC (Includes Coordinator and Assistant)

  • Senior Regional DAU faculty core

    • Program Advisory Team Lead (full time)

    • Regional SMEs provided on high-priority basis

    • Augment critical skills from specialty contractors (NDAs required) or government “jury duty”

  • CONOPS

    • Prioritized by OSD – forecasting and scheduling critical to ensure SME availability

    • 2-3 week cycle; ~5 MDAP programs per year per region

      • More might be possible with contractor/”jury duty” SMEs available

    • Development of job aids/templates/processes

    • Identification of best practices & lessons learned

  • Resources Required for each Advisory Assist

    • Team leader – coordinator

    • Augmented by up to 7 regional SME team members


Program transition workshops aka new program startup workshops

Program Transition Workshopsaka New Program Startup Workshops

  • Facilitated events to ensure Government and Contractor teams aligned in purpose & expectations

    • Much of the work is done by the PMO & contractor

  • Resource Loading

    • DAU regional construct

      • Local campuses in coordination with DSMC support assists

    • Augmented by services and contractor program office corporate support


Other assists

Other Assists

  • Executive Coaching & Mentoring

  • Intact Team Training

  • Ad Hoc Consulting


Executive coaching mentoring

Executive Coaching & Mentoring

  • Building cadre of certified executive coaches for key acquisition decision-makers (ACAT I leaders and above)

    • Mentors for larger population of key billets

  • Assign Former PMs and key leads to serve as mentors and coaches

    • Informal-not full time

  • Develop one week mentoring course


Intact team training itt

Intact Team Training (ITT)

  • Team Training to provide simulation & training using generic scenarios & data

    • Pilot at DAU

  • PAT post-training follow-up

    • Advise team members on program-specific challenges and opportunities

  • Potential synergy between ITT & PAT


Advisory teams way ahead

Advisory Teams —Way Ahead

  • Future Transition Workshops

    • Identification of Potential Workshops

      • Director, PSA and MILDEPs

    • Institutionalization actions—DFAR clauses, etc.

      • Contract Post Award conference coordination

  • Program Advisory Teams

    • Service briefing—this briefing (follow on as needed)

      • “Jury Duty” and/or augmentation concept discussions to insure wider availability

    • Briefing to AMFG


Components as partners

Components as Partners

  • Commitment to enterprise level concept for advisory teams

  • Identification of areas to benefit from intact team training

  • Support for Jury Duty Concept

    • Identification of experts that could work two week assignments (once annually?)

  • Integrating Advisory Team Rotations into Career Development paths

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