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Program Advisory Teams. Dr. Roy Wood June 1, 2009. Program Advisory Teams. Program Assists. Program Advisory Teams. Executive Coaching & Mentoring. Intact Team Training. Program Transition Assists. One-on-One Assistance for ACAT I/IA PMs Establish Relationship with Proven PM

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slide1

Program Advisory Teams

Dr. Roy Wood

June 1, 2009

slide2

Program Advisory Teams

Program Assists

Program Advisory

Teams

Executive

Coaching &

Mentoring

Intact Team

Training

Program Transition

Assists

  • One-on-One Assistance for ACAT I/IA PMs
  • Establish Relationship with Proven PM
  • Resource & Thinking Partner
  • Transformational leadership focus
    • Particularly effective during transitions into new leadership roles
  • Provides training, focused on difficult program events, for intact program teams
  • IBR/Milestone Preparation
  • RFP Development
  • Source Selection
  • Often followed by Program Advisory Teams
  • Provides tailored assistance in typically difficult program areas
  • Concept Identification
  • Acquisition Strategy
  • RFP Development
  • Source Selection
  • Cost/EVM Processes
  • Risk
  • Milestone Preparation
  • IMP/IMS, etc.
  • Helps focus government and industry teams at critical program inflection points
  • Pre/post milestones
    • Include PMO event workup
  • Major Reviews
  • Post Nunn-McCurdy
program startup workshop
Program Startup Workshop

COL Brian Cummings

Product Manager Land Warrior/Ground Soldier System

[email protected]

ground soldier ensemble gse acquisition strategy
Ground Soldier Ensemble (GSE)Acquisition Strategy

BN

Increment 1

Headsets

(SEP Qual)

System Standards(Interfaces, connectors…)

Display

(Hands Free + Options)

  • Incremental Approach
    • Field what is ready now
    • Integrate other programs when they are ready, i.e. JTRS
  • Incorporates Land Warrior Operational Lessons Learned
  • Size, weight, power, configuration, GUI
  • Integration of COTS/NDI Components
    • Industry focuses on ruggedizing Computer/Display, etc.
    • GFP combat proven Headsets, Type 1 Radio, Battery, etc.
  • Competition and Prototyping
    • 3 Contractors for Technology Development (TD) Phase

Computer

Transport

CNRS

User Input Device

(Mouse)

Navigation

(GPS + Alts)

Power (LI-145)

SFF-C V(1)

Rifleman Radio

Antennas

Battle Command (JBC, VIK Support Equipment)

Cables

Core SoldierProtection

Competition

Focus

Government Furnished

Property (GFP)

Contractor Prototypes

FY09

FY10

FY11

FY12

FY13

FY14

FY15

1

2

3

4

1

2

3

4

1

2

3

4

1

2

3

4

1

2

3

4

1

2

3

4

1

2

3

4

MS A

IOC

MS C

TRL 7

FRP

LUT

Test Report

Prototyping 1

Refinement 1

Source Selection

Test Report

Prototyping 2

Refinement 2

IOT&E

Full Rate Production

Prototyping 3

Refinement 3

4

slide5

Program Startup Workshops

  • Workshop Timeline
    • MS A through source selection 19 Feb 2009 to 15 April 2009
    • Contract award 15 April 2009
    • Government/Contractor Award kick-off meeting 20 April 2009
      • 1 Day session with all 3 awardees
      • Focus was on PM vision of success
      • One on One discussion of what was expected at Start of Work (SOW) meetings
    • Government/Contractor Start-of-Work meeting 23 April-1 May
      • 2 Day visit by Government to 3 Contractor main locations
      • Focus was to establish GOV/KTR alignment
      • Government/KTR communications
      • Technology Development phase schedule and deliverables
      • Focus was readiness for GOV/KTR PDR 7-13 June
  • New Program Start of Work Workshop was a success
    • GOV team was well prepared for post contract award, kick-off meeting, and initial Start of Work meeting
    • Successful GOV/KTR kick off meeting of common goals and vision
    • Start of Work meeting huge success…common understanding on communication with GOV/KTR team, reporting, schedule, deliverables, risks, issues, and concerns
slide6

Program Advisory Teams

Program Assists

Program Advisory

Teams

Executive

Coaching &

Mentoring

Intact Team

Training

Program Transition

Assists

  • One-on-One Assistance for ACAT I/IA PMs
  • Establish Relationship with Proven PM
  • Resource & Thinking Partner
  • Transformational leadership focus
    • Particularly effective during transitions into new leadership roles
  • Provides training, focused on difficult program events, for intact program teams
  • IBR/Milestone Preparation
  • RFP Development
  • Source Selection
  • Often followed by Program Advisory Teams
  • Provides tailored assistance in typically difficult program areas
  • Concept Identification
  • Acquisition Strategy
  • RFP Development
  • Source Selection
  • Cost/EVM Processes
  • Risk
  • Milestone Preparation
  • IMP/IMS, etc.
  • Helps focus government and industry teams at critical program inflection points
  • Pre/post milestones
    • Include PMO event workup
  • Major Reviews
  • Post Nunn-McCurdy
program advisory team construct
Program Advisory Team Construct
  • Core Team at DAU-DSMC (Includes Coordinator and Assistant)
  • Senior Regional DAU faculty core
    • Program Advisory Team Lead (full time)
    • Regional SMEs provided on high-priority basis
    • Augment critical skills from specialty contractors (NDAs required) or government “jury duty”
  • CONOPS
    • Prioritized by OSD – forecasting and scheduling critical to ensure SME availability
    • 2-3 week cycle; ~5 MDAP programs per year per region
      • More might be possible with contractor/”jury duty” SMEs available
    • Development of job aids/templates/processes
    • Identification of best practices & lessons learned
  • Resources Required for each Advisory Assist
    • Team leader – coordinator
    • Augmented by up to 7 regional SME team members
program transition workshops aka new program startup workshops
Program Transition Workshopsaka New Program Startup Workshops
  • Facilitated events to ensure Government and Contractor teams aligned in purpose & expectations
    • Much of the work is done by the PMO & contractor
  • Resource Loading
    • DAU regional construct
      • Local campuses in coordination with DSMC support assists
    • Augmented by services and contractor program office corporate support
other assists
Other Assists
  • Executive Coaching & Mentoring
  • Intact Team Training
  • Ad Hoc Consulting
executive coaching mentoring
Executive Coaching & Mentoring
  • Building cadre of certified executive coaches for key acquisition decision-makers (ACAT I leaders and above)
    • Mentors for larger population of key billets
  • Assign Former PMs and key leads to serve as mentors and coaches
    • Informal-not full time
  • Develop one week mentoring course
intact team training itt
Intact Team Training (ITT)
  • Team Training to provide simulation & training using generic scenarios & data
    • Pilot at DAU
  • PAT post-training follow-up
    • Advise team members on program-specific challenges and opportunities
  • Potential synergy between ITT & PAT
advisory teams way ahead
Advisory Teams —Way Ahead
  • Future Transition Workshops
    • Identification of Potential Workshops
      • Director, PSA and MILDEPs
    • Institutionalization actions—DFAR clauses, etc.
      • Contract Post Award conference coordination
  • Program Advisory Teams
    • Service briefing—this briefing (follow on as needed)
      • “Jury Duty” and/or augmentation concept discussions to insure wider availability
    • Briefing to AMFG
components as partners
Components as Partners
  • Commitment to enterprise level concept for advisory teams
  • Identification of areas to benefit from intact team training
  • Support for Jury Duty Concept
    • Identification of experts that could work two week assignments (once annually?)
  • Integrating Advisory Team Rotations into Career Development paths

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