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Introduction to the Incident Command System for Amateur Radio Operators

Introduction to the Incident Command System for Amateur Radio Operators. Sharon Kennedy, AC7UK City of Hillsboro Emergency Manager voice: (503) 681-6412 fax: (503) 681-6208 sharonk@ci.hillsboro.or.us. “It’s not as hard as it looks!”. Introduction to ICS Module Overview. Why ICS?

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Introduction to the Incident Command System for Amateur Radio Operators

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  1. Introduction to the Incident Command Systemfor Amateur Radio Operators Sharon Kennedy, AC7UK City of Hillsboro Emergency Manager voice: (503) 681-6412 fax: (503) 681-6208 sharonk@ci.hillsboro.or.us “It’s not as hard as it looks!”

  2. Introduction to ICSModule Overview • Why ICS? • ICS Components • ICS Major Functional Areas • Incident Commander • Command Staff • General Staff • ICS Examples • ICS Planning Process

  3. Why ICS? • Need for Organization • Bring order out of chaos! • Standardize response to different situations • It has Advantages • Flexible, yet concepts are consistent • Everyone knows their place • Integrated communications plan • It just makes sense! • Used by first responders around the nation • It’s proven, and it works!

  4. ICS Components • Common terminology • Modular organization • Integrated communications • Unified command structure • Consolidated action plans • Manageable span of control • Pre-designated incident facilities • Comprehensive resource management

  5. ICS Major Functional Areas • Incident Command • Command Staff • General Staff

  6. ICS Major Functional AreasIncident Command • Manages all incident operations • May be single or unified command • Performs all functions not delegated • Prioritizes response actions, releases all resources • Always first position to be activated

  7. ICS Major Functional AreasCommand Staff • Safety Officer, Public Information Officer, and Liaison Officer • Report directly to Incident Commander • Management responsibilities for overall incident - all activities and sites

  8. ICS Major Functional AreasCommand Staff - Safety • Identifies and evaluates hazards for all incident operations • Provides direction for safe operations • May halt unsafe operations • May have assistants from other disciplines • Mandated by law (SARA)

  9. ICS Major Functional AreasCommand Staff - Public Info • Gathers accurate, timely, and complete information • Prepares press releases (with Incident Commander’s approval) • Acts as single media interface • May prepare others for media interviews • May have assistants

  10. ICS Major Functional AreasCommand Staff - Liaison • Point of contact for representatives from other agencies • Single command - all assisting agencies • Unified command - all agencies not represented in command • Authorized to speak for the commander on all matters

  11. Command Post Concept • Staffed by Command Staff • Directs tactical operations • Keeps situation and resource status • Located on-site • Out of “hot zone,” but near operations • May be just a vehicle! • Performs command functions

  12. Emergency Operations Center (EOC) Concept • Performs support functions • Supports tactical operations carried out by the emergency responders “in the field” • Allows emergency responders to focus on incident • Is “One Stop Shopping” for tactical operations • Is the keeper of the “big picture” • Writes the Incident Action Plan

  13. ICS Major Functional AreasGeneral Staff - Operations • Reports to the Incident Commander • Manages all tactical operations: field activities designed to • Reduce the immediate hazard • Establish situation control • Restore “normal” operations • May supervise several subordinate functions

  14. ICS Major Functional AreasGeneral Staff - Planning • Reports to the Incident Commander • Collects, evaluates, disseminates tactical information about the incident • Maintains situation and resource status • Manages the planning cycle • May supervise several subordinate functions May use amateur radio operators for this - as “spies” in the field!

  15. ICS Major Functional AreasGeneral Staff - Logistics • Reports to the Incident Commander • Provides all “responder” resources: personnel, supplies, facilities, equipment, maintenance and fueling, transportation, feeding, medical services, and communications • May supervise several subordinate functions Including amateur radio!

  16. ICS Major Functional AreasGeneral Staff - Finance • Reports to the Incident Commander • Tracks all incident costs • Responsible for: payment of personnel costs, contracting and procurement, cost recovery, compensation for injuries & claims • May supervise several subordinate functions Includes worker’s compensation for amateur radio volunteers!

  17. ICS In Its Simplest Form! Incident Commander

  18. Another Simple ICS Organization

  19. Emergency Operations CenterICS Structure You are here!

  20. ICS In a Pre-Planned EventY2K You are here! (Doing damage assessment function or reporting neighborhood status)

  21. EOC/Field Integration In the EOC Out in the Field Site A Site B Site C Site D

  22. Other City EOCs Federal Government More EOC/Field Integration! State ECC Site A Site B Site C Site D

  23. ICS Planning Cycle • There is a method to their madness! • Absolutely necessary in a protracted event • Responsibility of Planning Section, which must develop a “split personality:” • Monitors implementation of current action plan • Generates action plan for next shift • Requires input from all other sections • Defines staffing and other resource requirements

  24. Operations Shift Change Briefing • Present situation update • Review Incident Action Plan • Make any last-minute changes • Discuss assignment of incident objectives • Ask questions and clarify assignments • Discuss logistical support details • Communications, Medical Plan, Transportation, etc. • Review safety message

  25. Do What You Can to Fit Into Your “Served” Agency • Find your “champion” on their staff • Learn more about their emergency operations/organization, such as their use the Incident Command System • Accept their message forms, and translate them onto a radiogram if needed • Exercise with them on a regular basis

  26. Quiz Question #1 The Incident Command System (ICS) is applicable to both small day-to-day operations as well as very large and complex incidents. True or false?

  27. Quiz Question #2 The Incident Command System (ICS) is applicable to amateur radio operations such as public safety events, club picnics, or Field Day. True or false?

  28. Quiz Question #3 Depending upon the function they are performing, amateur radio operators could be part of the Logistics and/or Planning Sections. True or false?

  29. Quiz Question #4 The Incident Commander is responsible for performing the functions of any position that hasn’t been delegated. True or false?

  30. Quiz Question #5 The Operations Chief is responsible for the management of all “tactical” activities, which are activities designed to • Reduce the immediate hazard • Establish situation control • Restore “normal” operations True or false?

  31. Quiz Question #6 In the case of a unified command, the incident objectives must adequately reflect the policies and needs of all participating jurisdictions or agencies. True or false? (This is a trick question!)

  32. Quiz Question #7 The “span of control” of any supervisor should range from three to seven people, with five as ideal. True or false?

  33. Quiz Question #8 The first arriving person should wait for the Incident Commander to arrive before establishing a command post and implementing the Incident Command System. True or false?

  34. Quiz Question #9 If a representative of the media approaches you for an interview, you can talk to them about the contributions of amateur radio operators, but not about the progress of the incident. True or false?

  35. Quiz Question #10 The Safety Officer provides oversight for all tactical activities and has the authority to stop/prevent unsafe acts. True or false?

  36. ICS Resources • FEMA Independent Study Course (IS-195, Basic Incident Command System) • http://training.fema.gov/EMIWeb/IS/crslist.asp • ICS Web-based Training • http://www.wildlandfire.net/ • ICS E-Tools • http://www.osha.gov/SLTC/etools/ics/index.html • Hospital Emergency ICS (HEICS) Sample Plan • http://www.emsa.cahwnet.gov/dms2/heics3.htm

  37. QUESTIONS?

  38. HOUR 5 HOUR 6 Planning Prepare Meeting Incident *Finalize 215 Action *Approve Prepare for HOUR 11 Plan Plan Brief Planning Operations Meeting Personnel *Intelligence on next *Resource Operational Update Period Tactics Meeting HOUR 3 IC, PSC, OPS, HOUR 12 Operational LSC Shift Change *Develop *Revise IC's Strategy & Objectives Start Operation Over HOUR 2 *Develop on a Daily or Operational *Validate Period Basis *Revise Initial Decisions By Team Initial Response ICS 201 Briefing HOUR 1 Call Out The graphic below shows the general flow of planning events and timing for the planning cycle. Times are approximate. EMERGENCY CENTER DAILY PLANNING CYCLE

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