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Administration Code Training. Office of Assessment and Accountability Kentucky Department of Education. Purpose of This Training.

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Administration Code Training

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Administration code training

Administration Code Training


Office of Assessment and Accountability

Kentucky Department of Education

Purpose of this training

Purpose of This Training

  • To review the appropriate practices for the state assessment system as defined in the Administration Code for Kentucky’s Educational Assessment Program (703 KAR 5:080)

    Revised August 2008

  • To review the Inclusion of Special Populations in the State-Required Assessment and Accountability Programs (703 KAR 5:070)

    Revised October 2008


Allegations for 2008 2 3 7 7 23 30 31 33 42 44

Allegations for 2008 2, 3, 7, 7, 23, 30, 31, 33, 42, 44


Allegations for 2008

Allegations for 2008


703 kar 5 080 table of contents

703 KAR 5:080Table of Contents

  • Rationale

  • Appropriate Assessment Practices

  • Violations of the 703 KAR 5:080 Administration Code

  • Review of Secure Assessment Components

  • Proper Reporting of Nonacademic Indicators

  • Signature Page


Key to administration regulation and training powerpoint

Key to Administration Regulation and Training PowerPoint



From the Regulation

  • Positive Statement

  • Aligns

  • Topic Change appears below line in regulation

  • New or Clarified information in Bold Orange

  • Negative Statement

  • Aligns

  • Topic Change appears below line in regulation

  • New or Clarified information in Bold Orange


From the PowerPoint



Commonwealth Accountability Testing System (CATS) includes multiple state-required assessments.

  • Professional Ethics

    • 704 KAR 20:680

  • Educational Defensibility

    • Teach the content

  • Student Ownership

    • All work done entirely by the student

    • Note: inclusion of writing portfolio materials


Cats includes

CATS Includes


Ii appropriate assessment practices



Test Security, Procedures for Reporting Errors, Classroom Materials, Administration Practices, Test Preparation, Writing Portfolios, Inclusion of Special Populations, & Alternate Assessment

Appropriate assessment practices

Appropriate Assessment Practices

  • Requires annual training for all individuals involved in any component of the state assessment

  • Annuallyread and comply with documents and manuals specific to the state-wide assessment

  • Training includes “documents and administration manuals specific to state-required assessment components”


Appropriate assessment practices1

Appropriate Assessment Practices

  • Training must be completed prior to writing portfolio development and any assessment administration

  • 703 KAR 5:080 & 703 KAR 5:070 shall be reviewed prior to spring test administration by all involved in assessment


Test security

Test Security

“DACs, administrators, and teachers shall ensure the security of the assessment materials before, during, and after test administration.”

“When not being used for a scheduled testing session, all assessment materials shall be stored in a secure location with access granted to authorized personnel only.”


Test security1

Test security



  • Using Kentucky’s Core Content for Assessment

  • Using released items

  • Signing of nondisclosure forms by noncertified personnel assisting with testing

  • Revealing any secure test item

  • Using secure test items to prepare students for assessment

  • Taking notes about or discussing the content, concepts or structure of any secure test item


Test security2

Test Security



  • Using technology to save responses to CDs or portable drives (i.e., flash drives, floppy discs, etc.)

  • Copying of Alert Papers by DAC, BAC or school administrator

  • Saving student responses electronically to local drives or network drive

  • Reproducing secure test materials in any way

  • Access to electronic devices with wireless communication or imaging capabilities


Test security3

Test Security



  • Destroying student notes, rough drafts or scratch paper after testing

  • Visually scanning student response booklets for stray marks and “good faith effort”

  • Scoring of test items or rough drafts is not permitted

  • Reading student responses in entirety for “good faith effort” is not permitted


Test security4

Test Security



  • Distributing Test Administration Manuals (TAMs) to administrators or proctors prior to the testing window

  • Distributing tests in the order of the shrink-wrapped packages

  • Ensuring that reusable test materials are free of any marks made by past students

  • Making test booklets available to administrators or proctors prior to the testing window

  • Showing test items to anyone not administering the test

  • Leaving test booklets unattended outside of locked storage

  • Storing test booklets in a classroom without double-lockedstorage


Reporting errors

Reporting Errors


Do not reproduce test item!

Classroom materials surfaces

Classroom Materials & Surfaces

Content information or strategies/processes cannot be displayed on any classroom surface, including clothing.

Materials containing content information or strategies/processes added to classroom surfaces during instruction must be removed or covered during the assessment.

Periodic tables and motivational-type posters may remain.


My classroom coverings activity

My Classroom Coverings ACTIVITY

What are acceptable materials on the walls, ceilings, floors, blinds, windows and clothing during testing?



Acceptable materials

Acceptable Materials

  • Dictionaries & Thesauri for on-demand writing

  • Calculators as designated in the administration manual for that assessment

    • Required for KCCT Mathematics

    • Optional for KCCT, other content areas

    • Refer to EXPLORE, PLAN & ACT manuals for acceptable calculators

  • Blank writing or graph paper, blank overlay sheets, and bookmarks which are free of content


Not acceptable practices

Not Acceptable Practices

  • Sharing calculators during testing session

  • Leaving the testing area for calculators, dictionaries, thesauri, blank writing or graph paper, etc.

  • Having materials or information at the student workstation that was not sent as a part of the assessment


Administration practices

Administration Practices

General Instructions

“Do your best”

“Stay on task”

Assistance or Evaluative Comments

“You can do better.”

“You can write more.”


Students with accommodations

Students with Accommodations

  • Accommodations for assessment shall be consistent with a student’s current IEP, 504 or PSP.

  • Accommodations for one student shall not interfere or influence the assessment of another student.

  • Students who exhibit disruptive behavior prior to or during testing may be tested in a different location from their peers.


Breaks during testing

Breaks During Testing

  • Restroom breaks are allowed, if the student is monitored at all times.

  • Lunch Break

    • Tests should be scheduled to avoid lunch.

    • If lunch is unavoidable, it should be brought to the students in the testing area.

    • If there are too many students to bring lunch to the testing area, then students may be escorted to the lunchroom and monitored to prevent discussion.


Do either of these classrooms display suitable arrangements for testing why or why not

Do either of these classrooms display suitable arrangements for testing?Why or Why Not?


Testing schedules

Testing Schedules

All students in the same grade level in the same school must be simultaneously assessed in the same content area.

  • Students that are absent should resume testing with their class in the section that the class is testing.

  • Example: A student that was absent for Part A and returns to school when Part B is being administered will take Part B with the class. Then he will take Part A in a makeup session later.


Testing schedules1

Testing Schedules

  • Time Limits and extended time for each assessment must be followed per the administration manual.

  • Students with extended time as an accommodation on an IEP, 504 Plan or PSP may have additional time during that school day.


Student illness vs appointment

Student Illness – vs. – Appointment

  • If a student is ill and cannot finish the test section, the student may complete that section later. The student may not return to previously answered parts of the section.

  • If a student leaves during the test session for a reason other than sudden illness, the student cannot complete the test section at a later time.


Test preparation

Test Preparation


Good faith effort

Good Faith Effort

  • Can include pre-writing requirement (type to be determined by the student)

  • Cannot require complete first drafts

  • Cannot include evaluative statements or grade assignments of test answers

  • Cannot give feedback until after test booklets are returned to the BAC or DAC


Rewards or motivational strategies

Rewards or Motivational Strategies

Shall be consistent with those applied within the regular curriculum or with the larger school program in general and attainable year round for student achievement.


Funding of rewards

Funding of “rewards”

  • Follow School Food Services Guidelines and local and state boards finance policies.

  • Local school board funds or cash awards from school activity funds generated by students shall not be used for student incentives.

  • ESS funds shall not be used for test preparation.

  • Donations from individuals, businesses, parents or school staff can be used for student incentives.


Writing portfolio development

Writing Portfolio Development

  • Teachers & Peer Tutorsmay:

    • Ask questions to clarify, indicate position of errors, share scoring rubric

    • Allow time in the classroom for development and some student work outside of class

  • Teachers & Peer Tutors maynot:

    • Make direct corrections, revisions, working after completion date (First day of testing window )

    • Spend excessive time on portfolio development and conferencing


Writing portfolios

Writing Portfolios

  • Typewritten pieces are not required for the Writing Portfolio. Pieces can be handwritten.

  • If typewritten is desired, students should type their own Writing Portfolios unless physically unable to do so.

  • Students using ASL with a scribe, the grammatical equivalent of English must be used without adding to or elaborating on the content.


New students

New Students

“Teachers are responsible for continuing the development of portfolios for newly enrolled students transferring from other Kentucky schools/districts.”

“Failure to provide writing instruction and work toward completion of a writing portfolio for a newly enrolled student is unacceptable.”


Writing portfolio scoring

Writing Portfolio Scoring

  • Certified staff

    • Teacher or administrator certification

    • Employed by district

    • Certified or classified position or leave of absence

    • Current year training

  • Assigning performance levels (N,A,P,D) to a completed portfolio prior to official scoring is prohibited.


Inclusion of special populations

Inclusion of Special populations

  • Those providing accommodations must be trained in Administration Code and how the student uses accommodations.

  • Accommodations during an assessment shall be consistent with 703 KAR 5:070, Procedures for the Inclusion of Special Populations


Alternate assessment

Alternate assessment

  • Students in program have primary ownership of assessment pieces

  • Yearly training for administration is required

  • Alternate Assessment components are secure materials

  • Altering results of Alternate Assessment components is prohibited


Iii violations of the administration code for kentucky s educational assessment program

III. Violations of the Administration Code for Kentucky’s Educational Assessment Program


Reporting allegations

Reporting Allegations

  • All allegations, or perceived inappropriate testing procedure or behavior, should be reported to the Building Assessment Coordinator (BAC) and then to the District Assessment Coordinator (DAC).

  • If the DAC is the one not following proper procedure and does not correct or report the situation, a call or e-mail can be placed to the Allegations Coordinator in the Office of Legal Services by any concerned person.


Alleged testing violation process

Alleged Testing Violation Process


Administration code training

IV. Review of Secure Assessment Components by Parents and Persons not in the Employment of a Kentucky Public School District


Review of secure materials

Review of Secure Materials

  • Parents and Others not employed by a Kentucky Public School District may: review secure materials at the KDE office in Frankfort and not at the local district.

  • A nondisclosure statement mustbe signed before reviewing secure assessment components.


Administration code training

V. Proper Reporting of Nonacademic Indicators (Attendance, Retention, Dropout Rate, Graduation Rate and Transition to Adult Life)


Nonacademic data

Nonacademic Data

  • Local districts shall:

    • report data to KDE.

    • inform KDE of any errors in reporting.

  • Data that is reported is lagged by one year.

    • Example: Information reported in fall will be information regarding students in the prior school year.


Vi signature page

VI. Signature Page


Signature page 1 page person

Signature Page – 1 page/person




Division of Assessment Support

  • Rhonda Sims, Director

  • Phyllis Shuttleworth, Branch Manager

  • Joy Barr, Program Consultant

  • Kathy Moore, Program Consultant

  • Kevin O’Hair, Program Consultant

  • Pam Powers, Systems Consultant IT

  • Chris Williams, Program Consultant



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