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Nada Vukadinovič PBL Project

Minutes of the meetings. Nada Vukadinovič PBL Project. What are minutes?. Short notes taken to provide a record of a conference or a meeting. Minutes are permanent and formal record of what happened. They sum up discussion and action items so that the group can move forward.

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Nada Vukadinovič PBL Project

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  1. Minutes of the meetings Nada Vukadinovič PBL Project

  2. What are minutes? • Short notes taken to provide a record of a • conference or a meeting. • Minutes are permanent and formal record • of what happened. • They sum up discussion and action items so • that the group can move forward.

  3. What do minutes contain? • key points of discussions • actions to be taken • assignments given • deadlines

  4. Why are minutes necessary? Checking: • if they you have sticked to what has been decided • if you have completed your tasks in due time • if you have taken proper actions • if you have progressed with your task • if yor participation has been active • which ideas you have contributed

  5. Why does the teacher need minutes? By reading the minutes we can find out: • what was discussed in a meeting • who was involved in the discussion • if the meeting was efficient, and progress achieved • responsibilities for implementing certain actions • deadlines

  6. Each Project group needs to keep minutes of all the meetings (even if you meet outside class!

  7. Over to you • The language of minutes • vocabulary related to meetings/minutes • sequences of actions • reporting verbs

  8. Sample: Minutes of the meeting »Problem-based Learning Project«, held on April 25, 2001 at VTVS Present: Sandra, Luke, Natasha Absent: Peter, Sam Agenda: 1. Action-item follow up 2. Group project: Distribution of tasks 3. Next meeting agenda 4. Any other business

  9. Sample (cont.)

  10. Running meetings

  11. What do we do when we discuss? Give an opinion Listen to others’ views State preferences Contrast one opinion with another Ask others about their opinion

  12. Running the first project meeting: • appoint thechairperson, minutes takes • brainstorm (whatyou alredy know about the subject) • what you don’t know • what actions need to be taken • responsibilities of each member • next meeting

  13. Open the meeting • check the presence • explain the purpose of the meeting • present the agenda Move to the first agenda item Hand over to another person Aske for repetition/clarification Bring people into the discussion Summarise, make sure the decision is noted down Move to the next point Close the meeting Meeting flowchart

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