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CFIS Reports Training. OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance. Agenda. CFIS reports Configuration Files SFY 2009 Year-end Reminders.

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Cfis reports training

CFIS Reports Training

OJFSDA Conference, June 2009

Office of Fiscal & Monitoring Services

Bureau of County Finance & Technical Assistance


Agenda
Agenda

  • CFIS reports

  • Configuration Files

  • SFY 2009 Year-end Reminders


Cfis reports
CFIS Reports

  • 1.A - Statement of Financial Mapping

  • 1.C – Statement of Cost Pool Mapping

  • 1.D – Statement of Net Expenditures by Source


Cfis reports1
CFIS Reports

  • 1.F – Statement of Expenditure Reconciliation

  • CFIS Ledger Over/Under Reconciliation

  • CFIS Budget and Actual Allocated Expenditures Report


1 a statement of financial mapping
1.A -Statement of Financial Mapping

  • Quarterly

  • Unallocated Expenditures

  • Details from 2750, 2820, 2827

  • Sorted by project then account code


1 a statement of financial mapping1
1.A -Statement of Financial Mapping

Best Practices

  • The 1.A report’s monthly total amount agrees with the Monthly Financial Reports.

  • This report is a good place to look for raw data entry details like transfers, NRB receipts/expenditures


1 c statement of cost pool mapping
1.C-Statement of Cost Pool Mapping

  • Quarterly

  • Details cost pools

  • Provides FTE %

  • Shows RMS statistics, program & activity codes

  • IM and SS Allocated Shared cost % is same as IM Combined and SS Apportioned %


1 c statement of cost pool mapping1
1.C-Statement of Cost Pool Mapping

  • No 1.C report for PCSA agencies combined with CDJFS

  • No 1.C report for WIA agencies combined with CDFJS

  • RMS no longer allocated at the state level


1 c statement of cost pool mapping2
1.C-Statement of Cost Pool Mapping

Best Practices

  • Check for FTE percentages and RMS statistics – if none exist, make sure correct quarter was uploaded

  • Changes made to RMS statistics – re-allocate and re-upload

  • Each month, re-allocate and re-upload the first month of every quarter after entering new RMS


1 d statement of net expenditures by source
1.D Statement of Net Expenditures by Source

  • Quarterly

  • Combines 1.A and 1.C reports

  • By fund, then Project and Account Code

  • Shows both Direct & RMS expenditures

  • RMS distinguished by “IM” or “SS”


1 d statement of net expenditures by source1
1.D Statement of Net Expenditures by Source

Best Practices

  • Used to find Post Allocated Adjustment detail

  • This is a good place to find CSEA transfer, WIA RMS, Mandated Share Deposits, and Child Welfare Services

  • Details Non-reimbursable expenditures categories


1 f state expenditure reconciliation
1.F - State Expenditure Reconciliation

  • Quarterly

  • Re-caps the 1.D report by Federal, State, and Local Components


1 f state expenditure reconciliation1
1.F - State Expenditure Reconciliation

Best Practices

The QuIC+ Expenditure Reconciliation Detail report is a recommended option for deltas.


Cfis ledger over under reconciliation
CFIS Ledger Over/Under Reconciliation

  • Cumulative SFY report

  • Uses “Voucher Accounting Date” – Date draw is requested

  • By Quarter: Jan - Mar (Q3)


Cfis ledger over under reconciliation1
CFIS Ledger Over/Under Reconciliation

  • 3 Sections:

    • State provided information: Budget Reference, Grant Project, Fund, Budget Amount

    • County Activity: Draw Amount, Expenditures, Revenue, Linked Adjustments

    • Calculations: Potential Reimbursement, Ceiling Excess, Cash Adjustment, Over/Under


Cfis ledger over under reconciliation2
CFIS Ledger Over/Under Reconciliation

  • The over/under calculation:

    Potential Reimbursement amount

    - ceiling excess

    - draws

    = over/under amount


Cfis ledger over under reconciliation3
CFIS Ledger Over/Under Reconciliation

Expenditure Linked Adjustments

  • Post-allocated Adjustments

  • County adjustments or configuration file

  • Mandated Share reduction

  • Only Expenditure Reimbursable Amounts shown

  • May not always be zero due to NRB & Mandated Share


Cfis ledger over under reconciliation4
CFIS Ledger Over/Under Reconciliation

Non-Reimbursable Expenditures include the following:

  • NRB expenditures

  • NRB receipts

  • Children Services Transfer

  • WIA Transfer

  • CSEA Shared Transfer

  • State Advances

    Beginning with the Quarter 3 (Jan – March) these categories will

    be separated.


Cfis ledger over under reconciliation5
CFIS Ledger Over/Under Reconciliation

Best Practice

When a funding source is in ceiling excess, check the possibility of these expenditures being allowable under another funding source through the manual linkage process.


Cfis budget actual allocated expenditures
CFIS Budget & Actual Allocated Expenditures

  • Cumulative SFY report

  • Provides a budget balance


Configuration files
Configuration Files

Configuration files include adjustments from the following:

  • Certification of Funds

  • Certification of Local Match

  • Form 2713 Retroactive coding adjustments


Sfy 2009 year end reminders
SFY 2009 Year-End Reminders

  • Re-process allocations and re-upload all three months of the quarter for every subset before quarter close

  • Check View Monthly Summary Screen for deltas

  • Submission of the Certification of Funds by the deadline is critical to ensuring expenditures are reported in the applicable quarter.

  • Any cost pool, RMS, or FTE change will affect the Certification of Funds


Cfis reports training1
CFIS Reports Training

QUESTIONS & ANSWERS


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