New charter school allotment process
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New CHARTER SCHOOL ALLOTMENT PROCESS. NC Department of Public Instruction Division of Financial Business Services School Allotments Section. School Allotments. Division of School Business Services Staff of 6 – One Charter School Analyst – Sharon Collins – 919-807-3675

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New CHARTER SCHOOL ALLOTMENT PROCESS

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New charter school allotment process

New CHARTER SCHOOL ALLOTMENT PROCESS

NC Department of Public Instruction

Division of Financial Business Services

School Allotments Section


School allotments

School Allotments

  • Division of School Business Services

  • Staff of 6 – One Charter School Analyst – Sharon Collins – 919-807-3675

  • Email - [email protected]

  • Questions regarding Charter School Funding.


Overview

Overview

  • State Funding

  • Federal Funding

  • Local funding

  • Allotment Timeline


State funding

State Funding

  • New Charter Schools are funded based on the $ per ADM of the LEA where the student previously attended.

  • Kindergarten Students – $ per ADM of the LEA where the student would have attended.

  • Other – Private Schools, Home Schools, etc.- $ per ADM where the new charter is located.


New charter school allotment process

Dollars Per ADM Calculation

Position & Months of Employment Categories:

Classroom Teachers$5,800,000

Instructional Support 690,000

School Building Administration 783,000

Career Technical Education - MOE 794,000

Total Position & Months of Employment $8,067,000

Other Categories:

Teacher Assistants $729,000

Central Office Administration 535,000

Non-Instruction al Support 479,000

Classroom Materials & Supplies 69,000

Textbooks 35,000

At-Risk Supplemental Funding 451,000

Academically & Intellectually Gifted 101,000

Career Technical Education Support 36,000

Low Wealth Supplemental Funding (if applicable) 142,000

Small County Supplemental Funding (if applicable) 1,547,000

Disadvantaged Student Supplemental funding 400,000

Prior Year Transportation 651,000

Total Other State Funds $5,175,000

Total State Funds (Initial Allotment ) $13,242,000


New charter school allotment process

Driver’s Training – The LEA in which the Charter School is located is responsible for offering driver’s training to all eligible students.

Children with Special Needs – based on Dollars per Headcount calculated separately

Limited English Proficiency - an October 1 Headcount is needed for LEP students

NOTE: Charter Schools do receive funding for Fines & Forfeitures from the School Technology category which is allotted in a revision.

Categories not included in calculating Dollars per ADM


New charter school allotment process

Total State Funds$13,242,000

LEA Allotted ADM 2,100

Dollars per ADM $6,305.71

Plus: Un-allotted Dollars Per ADM $102.85

(Longevity, Annual Leave, Short Term Disability

Worker’s Compensation & Unemployment)

Less: LEA Adjustment ($0)

(Mandatory reduction by legislation)

TOTAL Adjusted DOLLARS PER ADM $6.408.56

(see the Dollars Per ADM chart)

Dollars Per ADM Calculation


New charter school allotment process

State Base Calculation

Collins Academy - located in Wake County.

No.

Students

LEA Previously

Attended

$/Per ADM

Funding

40

Wake

$4,434.28

$177,371

$5,046.75

$100,935

20

Granville

20

Private

$4,434.28

$88,686

TOTAL

ADM

80

$366,992


Local funding

Local Funding

  • Best Information can be obtained from the County Finance Officer for $ per student funding.

  • Local Funding will come from the County where the student lives.


Data elements

Data Elements

  • Maximum ADM

    • State Board Approved Charter

    • The cap on the funded ADM for Allocation

  • Funded ADM

    • Planning ADM

      • Projected Enrollment for Preliminary Budget

      • Used for Planning Purposes only

      • Due in April - May 2014


Data elements1

Data Elements

  • Funded ADM (con’t.)

    • Initial ADM

      • Updated Estimate of Average Daily Membership

      • Due Late June

      • Basis for 34% Initial State Allocation

      • Basis for Federal Allocations

    • 1st Month ADM

      • Calculated from 1st month PMR Enrollment

      • Basis for Final Funded ADM

      • Basis for 68% of State Allocation


New charter school allotment process

When Are The Charter School State Fund Allotments Made?

August

By end of February

when First Month ADM received –usually end of October


Data elements2

Data Elements

  • Poverty Counts

    • Estimate of Free Lunch Eligibility December 1, 2013 –Due in June - July

    • Parents are Surveyed using Income Eligibility Guidelines for the Child Nutrition Program

    • Used in Federal Allocations

  • Certificate of Occupancy -June


Federal funding

Federal Funding

  • New Charter School Data is added into the Federal Funding Formulas

  • Eligibility Requirements for Charter Schools and LEAs are the Same.

  • Funding Formulas are outlined in the Allotment Policy Manual – http://www.ncpublicschools.org/fbs/allotments/general/

  • North Carolina – Federal Grants - $856 million


Data elements3

Data Elements

  • Children with Disabilities Headcount (CWD)

    • Headcounts

      • December 1, 2013 – Federal Allocations

      • April 1, 2014 – State Allocations

    • Eligible Students for Funding must be on one of these headcounts

    • Students Reported on CWD Headcount Transfer Form in June - July

    • Funds Follow Students 1st 60 Days of School


State and federal allocations

State and Federal Allocations

$$$


Allotment cycle

Allotment Cycle

  • State Allocations

    • Planning Allocations

      • State Planning Report issued early June

      • Planning Allocations are subject to change

    • Initial Allocations

      • Issued within 14 days after the General Assembly Adjourns. Usually processed in Allotment Revision 1

      • Allotments are effective July 1, 2014


Allotment cycle1

Allotment Cycle

  • Federal Allocations

    • Planning Allocations

      • Federal Planning Report issued in August

      • Planning Allocations are subject to change

    • Initial Allocations

      • Calculations 1st of September

      • Allocations made in Allotment Revisions as Applications and Budgets are approved.


Contact information

Contact Information

  • School Allotments Phone Number

    • 919-807-3739

  • Sharon Collins – Charter School Analyst

    • 919-807-3675

  • School Allotments Web site

    • http://www.ncpublicschools.org/fbs/allotments/


Questions

Questions

  • ?????


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