EI to Part B Transition

1. EI to Part B Transition Colleen Head Community Coordinator DDD 303.866.7262 Colleen.Head@state.co.us Penny Dell Child Find Coordinator CDE 303.866.6720 Dell_P@cde.state.co.us

2. Agenda Part C Early Intervention and Part B Preschool Transition Indicators Roles and Responsibilities Timelines Transition Plan vs. Conference Interagency Operating Agreements Questions & Answers

3. Early Intervention Transition Indicator 8C Percent of all children exiting Part C who received timely transition planning to support the child’s transition to preschool and other appropriate community services by their third birthday including:

4. Early Intervention Transition Indicator 8C IFSPs with transition steps and services; Notification to LEA, if child potentially eligible for Part B: and Transition conference, if child potentially eligible for Part B.

5. Part B Indicator 12Preschool Transition Percent of children referred by Part C prior to age 3, who are found eligible for Part B, and who have an IEP developed and implemented by their third birthdays.

6. 9-12 Months Prior to Child’s 3rd Birthday Service Coordinator Provide notification to AU of children who are potentially eligible for Part B Initiate discussion of transition with family Provide information as requested by family Review child’s record with family Provider(s) Ensure ongoing assessment information is entered into Results Matter online system Discuss potential transition considerations with family

7. 9-12 Months Prior to Child’s 3rd Birthday Administrative Unit Share LEA options for preschool services with EI Program personnel Review EI data reports/notification re children potentially eligible for Part B Preschool

8. 6-9 Months Prior to Child’s 3rd Birthday CCB/EI Program Ensure AU has been notified of children who are potentially eligible for Part B Preschool 9-12 months prior, but no later than 6-9 months prior Service Coordinator Initiate transition planning as appropriate Obtain consents Forward information to the AU re child/family

9. 6-9 Months Prior to Child’s 3rd Birthday Provider(s) Participate in transition planning, as appropriate Continue to document ongoing assessment Administrative Unit Review child and family information to plan for Part B eligibility evaluation Participate in transition planning as appropriate Support family in understanding preschool service options

10. 3-6 Months Prior to Child’s 3rd Birthday Service Coordinator Coordinate with AU in arranging the Part B evaluation With parental consent, send a complete copy of the child’s current IFSP, including updated on-going assessment data and notes, to the AU Update the transition plan, as appropriate Administrative Unit Review all current information on the child in order to plan for Part B eligibility evaluation Provide written notification with the date, time, and location of the evaluation to the family & service coordinator

11. 3-6 Months Prior to Child’s 3rd Birthday Administrative Unit At the time of the evaluation obtain written consent and provide the family and explain their procedural safeguards Conduct the Part B eligibility evaluation and assessment

12. At Least 3 Months Prior to Child’s 3rd Birthday Service Coordinator Ensure transition conference held Provide notice of transition conference to AU and any other appropriate participants Share updated info with AU, as appropriate Implement transition plan as appropriate Provider(s) Ensure current ongoing assessment information is available Participate in transition conference, as appropriate

13. At Least 3 Months Prior to Child’s 3rd Birthday Administrative Unit Complete Part B eligibility determination If eligible, participate in transition conference to review preschool options with family

14. By Child’s 3rd Birthday Service Coordinator Complete all requirements listed in the transition plan As desired by parent, participate in IEP Meeting Provide exit status data for CCMS Provider(s) Ensure completion of exit data in Results Matter online system Complete all requirements listed in the transition plan, as appropriate and identification of any new issues

15. By Child’s 3rd Birthday Administrative Unit Complete all requirements listed in the transition plan, as appropriate Ensure Part B eligibility determination process has been completed Develop child’s IEP, including identification of start date for Part B services Determine need for ESY services, as appropriate

16. Transition Conference Must be held at least 90 days prior to child’s 3rd birthday LEA/AU must be invited for children potentially eligible unless the parent declines Should include review or development of transition plan, including identification of steps and services necessary to support a timely transition

17. Transition Plan vs Transition Conference Transition plan can be developed at any point in the IFSP process appropriate to the child and family’s needs, but no later than 90 days prior to the child’s 3rd birthday Transition plan must include steps and services necessary to support a timely transition The transition plan can be updated as appropriate to the child and family’s needs

18. Transition Plan vs Transition Conference The transition plan should be documented on the Transition Plan page of the IFSP The transition conference is a meeting to discuss transition options and do the final plan to ensure a smooth and timely transition

19. Transition Plan vs Transition Conference For children potentially eligible for Part B Preschool services, the LEA must be invited to the transition conference, unless the parent declines consent When the parent declines consent to invite the LEA to the transition conference, attempts should be made to conduct the conference with other community options for transition

20. Community Strategies Establish an Interagency Operating Agreement to identify roles, responsibilities and expectations for partners regarding transition from EI to Part B Review system, challenges, data periodically

21. Interagency Operating Agreement Process for LEA Notification Process for children referred at 2 years 6 months and older Process for ongoing communication Process for notice of transition conference Process for sharing of child and family information Roles and responsibilities of each partner

22. Questions?