Essential 4
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Essential 4. Anomalies. Who’s Supposed to Be Here. Individuals a ssigned to CALPADS maintenance. Supervisor of staff assigned to CALPADS. Training Sequence. Rules. Mute yourself. Silence cellphones. HOLD. 1 c onversation at a time. Name & LEA. Agenda. CCE ERD MID.

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Essential 4

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Essential 4

Essential 4

Anomalies

Essential 4 - Anomalies v2.0, August 31, 2012


Who s supposed to be here

Who’s Supposed to Be Here

Individuals assigned to

CALPADS maintenance

Supervisor of staffassigned to CALPADS

Essential 4 - Anomalies v2.0, August 31, 2012


Training sequence

Training Sequence

Essential 4 - Anomalies v2.0, August 31, 2012


Rules

Rules

Mute yourself

Silence

cellphones

HOLD

1

conversation

at a time

Name & LEA

Essential 4 - Anomalies v2.0, August 31, 2012


Agenda

Agenda

CCE

ERD

MID

Anomaly Roles

SSID Anomalies

Anomaly Reports

2 hours

Essential 4 - Anomalies v2.0, August 31, 2012


Ssid anomalies

CCE

  • ERD

    MID

SSID Anomalies

Essential 4 - Anomalies v2.0, August 31, 2012


What is an ssid anomaly

What Is An SSID Anomaly?

An SSID Anomaly is a problem with an SSID’s enrollment or a student being assigned more than one SSID

These anomalies are detected once a day, during the nightly process

Essential 4 - Anomalies v2.0, August 31, 2012


Anomaly responsibilities

Anomaly Responsibilities

Essential 4 - Anomalies v2.0, August 31, 2012


How to resolve anomalies

How To Resolve Anomalies

Online Maintenance

Batch Upload

SSID Anomaly Reports

Essential 4 - Anomalies v2.0, August 31, 2012


Essential 4

Anomaly Roles

Essential 4 - Anomalies v2.0, August 31, 2012


Anomaly roles

Anomaly Roles

Anomalies

Gives access to view and resolve anomalies

Anomaly Contact

  • Used to determine contact information shown to users resolving anomalies

Essential 4 - Anomalies v2.0, August 31, 2012


Concurrent enrollment

CCE

  • ERD

    MID

Concurrent Enrollment

Essential 4 - Anomalies v2.0, August 31, 2012


Cce definition

CCE Definition

An SSID has a primary enrollment at more than one LEA at the same time

XYZ

School

ABC

School

Essential 4 - Anomalies v2.0, August 31, 2012


Cce example

CCE Example

Essential 4 - Anomalies v2.0, August 31, 2012


Enrollment status combinations

Enrollment Status Combinations

Do notcause CCEs

Cause CCEs

LEA 1

LEA 2

Primary

Primary

Short-Term* (less than 30 days)

Primary

LEA 1

LEA 2

Secondary*

Short-Term (more than 30 days)

Primary

* A student can have secondary and/or short term enrollments in addition to the primary one

Essential 4 - Anomalies v2.0, August 31, 2012


Cce ownership

CCE Ownership

8/16/2011

10/3/2012

All LEAs with overlapping enrollments during8/16/2011 - 10/3/2012

* LEA with most recent enrollment is relieved of CCE after 14 days

Essential 4 - Anomalies v2.0, August 31, 2012


Exit reason discrepancy

CCE

  • ERD

    MID

Exit Reason Discrepancy

Essential 4 - Anomalies v2.0, August 31, 2012


Erd definition

ERD Definition

An inconsistency exists between a student’s exit reason and subsequent enrollment status in a school

?

?

?

?

?

Essential 4 - Anomalies v2.0, August 31, 2012


Erd warning type definitions

ERD Warning Type Definitions

Essential 4 - Anomalies v2.0, August 31, 2012


Erd examples

ERD Examples

Warning Type A or B

Enrolled

Exited with dropout

or completer code(e.g., E140, E230/100)

ABC School

XYZ School

Warning Type C

No subsequent

enrollment

Exited with code where student

is expected to continue school(e.g., T160)

ABC School

Essential 4 - Anomalies v2.0, August 31, 2012


Erd ownership

ERD Ownership

Essential 4 - Anomalies v2.0, August 31, 2012


Exits that can cause erds

Exits That Can Cause ERDs

36

Essential 4 - Anomalies v2.0, August 31, 2012


Exits that do not cause erds

Exits That Do Not Cause ERDs

37

Essential 4 - Anomalies v2.0, August 31, 2012


Multiple identifier

CCE

  • ERD

    MID

Multiple Identifier

Essential 4 - Anomalies v2.0, August 31, 2012


Mid definition

MID Definition

Two or more SSIDs have very similar or identical demographics, indicating that a student may have multiple SSIDs

Essential 4 - Anomalies v2.0, August 31, 2012


Mid example

MID Example

* Soundex is used to match similar names and match can be made against either alias or regular name

** Only used for MID matching if provided for both students involved in MID match

Essential 4 - Anomalies v2.0, August 31, 2012


Mid ownership

MID Ownership

Essential 4 - Anomalies v2.0, August 31, 2012


Anomaly reports

Anomaly Reports

Essential 4 - Anomalies v2.0, August 31, 2012


Common problems

Common Problems

Essential 4 - Anomalies v2.0, August 31, 2012


Reminders

Reminders

Anomalies are detected nightly throughout the year

Unresolved lost transfers (ERD type C) count as dropouts

MIDs found outside

MID anomaly report can be resolved using “Resolve MID Not On Report” button

Replacement SSIDs should be downloaded regularly

Essential 4 - Anomalies v2.0, August 31, 2012


Resources

Resources

  • All available at:

  • http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

Essential 4 - Anomalies v2.0, August 31, 2012


Support

Support

Essential 4 - Anomalies v2.0, August 31, 2012


Training evaluation

Training Evaluation

Please complete our survey

Essential 4 - Anomalies v2.0, August 31, 2012


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