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Research Proposals. Adapted partly from Proposal and Grantwriting Seminar given by Barbara Breier Exec. Director of Development, UT Austin 2001 Texas Women Faculty Forum http://www.utexas.edu/faculty/fwo/breier/index.htm. Identify potential funding sources. Funding Sources.

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research proposals

Research Proposals

Adapted partly from

Proposal and Grantwriting Seminar

given by

Barbara Breier

Exec. Director of Development, UT Austin

2001 Texas Women Faculty Forum

http://www.utexas.edu/faculty/fwo/breier/index.htm

funding sources
Funding Sources

All Possible Funding Sources

GovernmentSources

National Foundations

Regional Foundations

Corporations

Donors

process of researching potential grants
Process of researching potential grants:
  • Cast a wide net and identify all the possible funding sources for your project. Then narrow down to the ones that are your best prospects.
  • Use the Development Office and Office of Special Projects to assist you.
  • Review professional publications and Chronicle of Higher Education for notice of similar grants.
  • Use internet resources. Check out Community of Science.
cultivate relationship with prospective funding sources
Cultivate relationship with prospective funding sources.
  • Call funding source and request any updated information.
  • Let them know you are interested in submitting a proposal.
  • Try to schedule a visit.
  • Regularly visit the prospects.
  • Use the Development office to identify board contacts.
preparing the proposal
Preparing The Proposal
  • Understand the larger implications of the project.
  • Use the proposal format.
  • Be as specific about the project as you can.
  • Describe the specific outcomes you hope to accomplish.
  • Describe how you will evaluate results/outcomes.
writing the proposal just do it
Writing the proposal: Just do it !
  • Do as much homework as possible.
    • gather the pieces (info. from others, past results, budget items, milestones) before starting to write.
  • Outline your solution.
  • Discuss with colleagues.
  • Do the budget first (you’ll probably adjust it).
  • Be positive and patient with colleagues.
follow the format in the request for proposals rfp
Follow the format in the Request for Proposals (RFP)
  • Follow requested format EXACTLY.
  • Observe page limitations and headings requests.
  • Observe font and spacing requirements.
  • Put vitas in requested format (request others’ vitas in this format).
proposal outline usual sections and lengths
Proposal Outline (usual sections and lengths)
  • Cover letter or Executive Summary (1 page)
  • Introduction/Statement of Need (2 pages)
  • Project Description (4 pages)(Objectives, methods, evaluation, future funding)
  • Budget (1 page)
  • Appendices:
    • Vitas
    • other supplemental material specifically allowed
cover letter or executive summary
Cover Letter or Executive Summary
  • Never more than 2 pages (usually 1 page)
  • Makes a compelling case for the merit of the project based on need and opportunities.
  • Provides a brief statement of the institution and how this project relates to strategic plans.
  • Explains why the funding is required at this time.
statement of need
Statement of Need
  • Provide accurate, relevant data that support why this project is important.(Ex: 20% of the incoming freshmen lack the necessary computer skills to perform analytical tasks in Chemistry.)
  • Provide positive reasons why support would make a difference.
  • If appropriate, describe how project would benefit other departments, universities, special populations or society in general.
  • Often part of both Intro. and Summary.
project description
Project Description
  • Identify specific objectives to be accomplished within a specified time frame.
  • Describe the implementation process or the methodology for the project.
  • Identify the key personnel for the project and their relative expertise in the discipline

(put C. V.s in appendix).

  • Outline how the project will be evaluated at various points in the implementation schedule.
  • Describe how the project will be continued once the grant funds are expended.
budget and budget justification
Budget and Budget Justification
  • Outline all of the cost categories associated with the project.
  • Define the exact cost as available at the time.
  • Detail how costs are calculated.
  • Don’t overestimate or inflate budget.
  • Do not include an administrative overhead unless guidelines specify.
in kind costs your organization s contribution to the project
In-kind costs:your organization’s contribution to the project
  • Calculations:
    • Facility usage by square foot
    • Personnel costs by hourly or annual salary prorated
    • Utilities, telephone, maintenance, at an administrative overhead
    • Communications costs prorated (copying, fax machines, computers)
proposal outline valiela
Proposal Outline (Valiela)
  • Title page
  • Abstract
  • Introduction
  • Proposed Research
  • Literature Cited
  • Personnel Data
  • Schedule of Work
  • Budget and Budget Justification
  • Institutional Certificates/Current & Pending Research
my last successful proposal to nsf
My last (successful) proposal to NSF:
  • Cover page
  • Summary (1 page)
  • Project Description (15 pages)
    • including literature cited , description of expertise of participating personnel, and schedule of work
  • List of References
  • Personnel CVs
  • Budget and Budget Justification
  • Institutional Certificates, Current & Pending Research, Letters of Support
follow up to proposal
Follow-up to Proposal
  • Call after a week or so to make sure the proposal arrived.
  • If you have not heard anything in 30 days, you may call and ask the status of the proposal.
  • Ask if they need additional information for their review.
  • Update them on any changes in the project or on funds committed to the project.
  • If no response after 2 months, send a follow-up letter. Keep this follow-up going every 30 days until you hear from them or for 6 months.
if you are funded
If You Are Funded
  • Wait for official notification in writing from the president of the board or project director.
  • Review letter carefully-- it represents a contract between your organization and the granting foundation/ agency/corporation.
  • If there is a major problem with the project or program that is going to cause a significant delay, you must notify the granting agency.
  • You want to have a long term relationship with this funding source.
  • Periodically call them and let them know the progress. Meet all interim report deadlines.
if you are not funded
If You Are Not Funded
  • Write a polite letter saying you regret that they could not support your project and hope to be able to submit another project in the future.
  • Call and ask them to give you feedback.
  • Express appreciation for their hard work and interest.
  • Encourage them to visit your organization when they are in town.
  • Tell them you will stay in touch -- and do stay in touch.
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