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Research Proposals. Adapted partly from Proposal and Grantwriting Seminar given by Barbara Breier Exec. Director of Development, UT Austin 2001 Texas Women Faculty Forum http://www.utexas.edu/faculty/fwo/breier/index.htm. Identify potential funding sources. Funding Sources.

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Research proposals

Research Proposals

Adapted partly from

Proposal and Grantwriting Seminar

given by

Barbara Breier

Exec. Director of Development, UT Austin

2001 Texas Women Faculty Forum

http://www.utexas.edu/faculty/fwo/breier/index.htm



Funding sources
Funding Sources

All Possible Funding Sources

GovernmentSources

National Foundations

Regional Foundations

Corporations

Donors


Process of researching potential grants
Process of researching potential grants:

  • Cast a wide net and identify all the possible funding sources for your project. Then narrow down to the ones that are your best prospects.

  • Use the Development Office and Office of Special Projects to assist you.

  • Review professional publications and Chronicle of Higher Education for notice of similar grants.

  • Use internet resources. Check out Community of Science.


Cultivate relationship with prospective funding sources
Cultivate relationship with prospective funding sources.

  • Call funding source and request any updated information.

  • Let them know you are interested in submitting a proposal.

  • Try to schedule a visit.

  • Regularly visit the prospects.

  • Use the Development office to identify board contacts.


Preparing the proposal
Preparing The Proposal

  • Understand the larger implications of the project.

  • Use the proposal format.

  • Be as specific about the project as you can.

  • Describe the specific outcomes you hope to accomplish.

  • Describe how you will evaluate results/outcomes.


Writing the proposal just do it
Writing the proposal: Just do it !

  • Do as much homework as possible.

    • gather the pieces (info. from others, past results, budget items, milestones) before starting to write.

  • Outline your solution.

  • Discuss with colleagues.

  • Do the budget first (you’ll probably adjust it).

  • Be positive and patient with colleagues.


Follow the format in the request for proposals rfp
Follow the format in the Request for Proposals (RFP)

  • Follow requested format EXACTLY.

  • Observe page limitations and headings requests.

  • Observe font and spacing requirements.

  • Put vitas in requested format (request others’ vitas in this format).


Proposal outline usual sections and lengths
Proposal Outline (usual sections and lengths)

  • Cover letter or Executive Summary (1 page)

  • Introduction/Statement of Need (2 pages)

  • Project Description (4 pages)(Objectives, methods, evaluation, future funding)

  • Budget (1 page)

  • Appendices:

    • Vitas

    • other supplemental material specifically allowed


Cover letter or executive summary
Cover Letter or Executive Summary

  • Never more than 2 pages (usually 1 page)

  • Makes a compelling case for the merit of the project based on need and opportunities.

  • Provides a brief statement of the institution and how this project relates to strategic plans.

  • Explains why the funding is required at this time.


Statement of need
Statement of Need

  • Provide accurate, relevant data that support why this project is important.(Ex: 20% of the incoming freshmen lack the necessary computer skills to perform analytical tasks in Chemistry.)

  • Provide positive reasons why support would make a difference.

  • If appropriate, describe how project would benefit other departments, universities, special populations or society in general.

  • Often part of both Intro. and Summary.


Project description
Project Description

  • Identify specific objectives to be accomplished within a specified time frame.

  • Describe the implementation process or the methodology for the project.

  • Identify the key personnel for the project and their relative expertise in the discipline

    (put C. V.s in appendix).

  • Outline how the project will be evaluated at various points in the implementation schedule.

  • Describe how the project will be continued once the grant funds are expended.


Budget and budget justification
Budget and Budget Justification

  • Outline all of the cost categories associated with the project.

  • Define the exact cost as available at the time.

  • Detail how costs are calculated.

  • Don’t overestimate or inflate budget.

  • Do not include an administrative overhead unless guidelines specify.


In kind costs your organization s contribution to the project
In-kind costs:your organization’s contribution to the project

  • Calculations:

    • Facility usage by square foot

    • Personnel costs by hourly or annual salary prorated

    • Utilities, telephone, maintenance, at an administrative overhead

    • Communications costs prorated (copying, fax machines, computers)


Proposal outline valiela
Proposal Outline (Valiela)

  • Title page

  • Abstract

  • Introduction

  • Proposed Research

  • Literature Cited

  • Personnel Data

  • Schedule of Work

  • Budget and Budget Justification

  • Institutional Certificates/Current & Pending Research


My last successful proposal to nsf
My last (successful) proposal to NSF:

  • Cover page

  • Summary (1 page)

  • Project Description (15 pages)

    • including literature cited , description of expertise of participating personnel, and schedule of work

  • List of References

  • Personnel CVs

  • Budget and Budget Justification

  • Institutional Certificates, Current & Pending Research, Letters of Support


Follow up to proposal
Follow-up to Proposal

  • Call after a week or so to make sure the proposal arrived.

  • If you have not heard anything in 30 days, you may call and ask the status of the proposal.

  • Ask if they need additional information for their review.

  • Update them on any changes in the project or on funds committed to the project.

  • If no response after 2 months, send a follow-up letter. Keep this follow-up going every 30 days until you hear from them or for 6 months.


If you are funded
If You Are Funded

  • Wait for official notification in writing from the president of the board or project director.

  • Review letter carefully-- it represents a contract between your organization and the granting foundation/ agency/corporation.

  • If there is a major problem with the project or program that is going to cause a significant delay, you must notify the granting agency.

  • You want to have a long term relationship with this funding source.

  • Periodically call them and let them know the progress. Meet all interim report deadlines.


If you are not funded
If You Are Not Funded

  • Write a polite letter saying you regret that they could not support your project and hope to be able to submit another project in the future.

  • Call and ask them to give you feedback.

  • Express appreciation for their hard work and interest.

  • Encourage them to visit your organization when they are in town.

  • Tell them you will stay in touch -- and do stay in touch.


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