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No Wasted Time:. PBIS Meetings That Work. Our School . Durham Elementary School Tigard, Oregon 550 students in grades K-5 23 classrooms 44% free/reduced Targeted Assistance Title I 60% White, 30% Latino, 10% other groups of color 20% ELL. Our Behavior Support System.

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No Wasted Time:

PBIS Meetings That Work


Our School

  • Durham Elementary School

  • Tigard, Oregon

  • 550 students in grades K-5

  • 23 classrooms

  • 44% free/reduced

  • Targeted Assistance Title I

  • 60% White, 30% Latino, 10% other groups of color

  • 20% ELL


Our Behavior Support System

  • Core curriculum is Second Steps

  • School-wide positive supports

  • District protocol defines tiers of support

  • Effectiveness tracked through SWIS


Our Reading Program

  • 90 minute protected block

  • “Walk to Read” (flexible skill grouping)

  • District protocol of curricular options

  • 3 instructional tiers

  • Interventions funded with general fund and Title I


Our Math Program

  • 60 minutes per day of protected math instruction

  • Implementing Expressions next year

  • Interventions are mostly within core

  • Voyager math recently added


No Wasted Time

  • “Organizing is what you do before you do something, so that when you do it, it is not all mixed up.”

    - Winnie the Pooh


Before the Meeting

  • Clarify the purpose

  • Invite the right people

  • Create a year-long calendar

  • Assign leadership roles

  • Prepare an agenda

  • Collect useful data


Clarify the Purpose(There are three!)

1. Evaluate School-Wide Effectiveness

2. Evaluate Grade-Level Effectiveness

3. Make Instructional Decisions About Individual Children


Invite the Right People(No missing pieces of the puzzle)

  • Principal

  • Literacy Specialist

  • Counselor/School Psychologist

  • Learning Specialist

  • ELL Teacher

  • Classroom Teachers


Create a Year-Long Calendar

  • It’s a priority for everyone

  • Every 6 weeks

  • Same week day


Assign Leadership Roles

  • Facilitator and Time Keeper

  • Presenters of Data

  • Note Takers


Make a Really, Really Good Agenda

  • Ask questions that need to be answered

  • Build in Decision Rules

  • Be thorough

  • Keep it consistent

  • Use it – stick to it


Collect Useful Data

  • What do you need to know to answer the questions you’ll be asking?


During the Meeting

1. Make it easy for classroom teachers to participate

2. Stick to the agenda

3. Present data in visual forms

4. Include all children

5. Make commitments to problem solve at a later date

6. Take minutes


Make it Easy for Teachers

  • Teachers “just” show up

  • Data are provided

  • Minutes are taken by others


Stick to the Agenda


Present Data Visually

  • Grade level chart

  • Individual student graphs

  • Color Coding

  • Mark 6 Week Intervals


Make Commitments to Problem Solve at a Later Date

  • Identify the need to develop or modify a plan

  • Determine who needs to participate

  • Assign tasks

  • Follow through


Take Minutes

  • Important for accountability

  • Historical record

  • Laptop at meeting

  • Designated recorder


After the Meeting

  • Get Minutes Out Promptly

  • Follow Through on Commitments

  • Share On-Going Progress Monitoring


Get Minutes Out Promptly

  • E-mail to all team members

  • Each meeting is added to the previous meeting

  • Staff are expected to read them


Follow Through on Commitments

“When you get right down to the root of the meaning of the word “succeed”, you find that it simply means to follow through.”

- F.N. Nichol


Share On-Going Progress Monitoring

  • Data are used to inform instruction

  • Adjustments are made as needed


“We are what we repeatedly do. Excellence, then, is not an act, but a habit.”

- Aristotle


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