Business continuity plan
This presentation is the property of its rightful owner.
Sponsored Links
1 / 26

Business Continuity Plan PowerPoint PPT Presentation


  • 111 Views
  • Uploaded on
  • Presentation posted in: General

Business Continuity Plan. Southern Company Stockholder Services. Business Continuity. PURPOSE -To respond to and recover from a “disaster” as quickly and with as little disruption as possible. GOAL

Download Presentation

Business Continuity Plan

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Business continuity plan

Business Continuity Plan

Southern Company

Stockholder Services


Business continuity

Business Continuity

  • PURPOSE

    -To respond to and recover from a “disaster” as quickly and with as little disruption as possible.

  • GOAL

    -Following a serious business interruption, the department will be functional within 48 hours of the decision to activate the plan.


1 0 business interruption definitions

1.0 Business Interruption Definitions

1.1-Primary Planning Assumption: TA building and Data Center building are not operational

-Key Staff relocate to Hot site and restore

1.2 -Estimate Time of Interruption

-Emergency Term < 48 Hrs

-Middle Term > 48 Hrs < 6 Months

-Long Term > 6 Months

-Application deemed Mission Critical


2 0 critical business functions

2.0 Critical Business Functions

  • Stockholder Services

    -Transfer Securities and Recordkeeping

    -Stockholder Communications

    -Registrar Functions

    -Paying Agent Activities

    -Plan Administration?


2 0 critical business functions1

2.0 Critical Business Functions

  • Regulatory Requirements

    -SOX Maintain Registrar Controls

    -SECNotify regional and national offices

    -NYSENotification

    -SIP Suspend Plan?

    -IRS / Abandon Property


2 0 critical business functions2

2.0 Critical Business Functions

  • Client Contact Requirements / Contract Provisions

    -DTCC

    -Merrill Lynch (ESP)– Suspend ESP Distributions?

    -UBS – suspend option exercises?

    -MailGuard – Print / Insert / Mail

    -SunGuard


2 0 critical business functions3

2.0 Critical Business Functions

  • Identify and Update Critical Processing Dates for the year – all Clients

    -Record Dates

    -Payment Dates

    -Investment Dates

    -Sale Dates

    -Proxy Record Date……


3 0 alternative business sites

3.0 Alternative Business Sites

  • Hot Site Location

    -Data/Systems Recovery –SunGard / IT

    -Business -Specific Conference Room at Corporate Headquarters in Birmingham

  • Cold Site with non-critical personnel?


4 0 resources needed

4.0 Resources Needed

  • Hardware

  • Software

  • Technical Support

  • Telecommunications

  • Vital Records / Procedures


4 0 resources needed1

4.0 Resources Needed

  • Office Furniture and Supplies

  • Forms and Print Facilities

  • Staffing

  • Transportation

  • Vendor Support

  • Housing Arrangements

  • Travel Directions

  • Cash / Credit


5 0 plan activation

5.0 Plan Activation

  • Decision Makers

    -Senior Management Council

    -Business Continuity Team (BCT)

    -Business Assurance Team

    -TA / Stockholder Services Department


5 0 plan activation1

5.0 Plan Activation

  • Criteria

    -Assess Condition

    -Determine Type of Interruption

    -Review with EVP and Corporate BCT

    -Make the Call


5 0 plan activation2

5.0 Plan Activation

  • Emergency Team

    -IT Business Continuity Team

    -Business Assurance Team

    -Stockholder Services Team

    -IT Applications Support Team

  • Call Tree Implementation


6 0 communications contacts

6.0 Communications / Contacts

  • Employees / Key Contacts

  • Company BCT

  • Clients

  • Vendors

  • Regulators

  • Industry Groups

  • Emergency Service Providers


7 0 data systems recovery plan

7.0 Data/Systems Recovery Plan

  • Identify Critical Systems / Applications

    -CSSII, MVS, SAS, CICS, VMCF,

    TSO, NT SUBMIT, K-EDIT, MOBIUS,

    COBOL, Windows, DTCC Smartdailer with Analog line, STAMP 2000, VRU,

    InterLink, Shareholder 1-800 Phone System, Company Network Access, Internet, Connect Direct for Data

    transmissions, FTP, BOA software, JCL,

    PGMs, RACF, LIBs, AFP


7 0 data systems recovery plan1

7.0 Data/Systems Recovery Plan

  • Identify Critical Data

    -Stockholder Systems Data

    -Data Required to Run the Business

    -Project to move critical business data to a shared drive

    -Backup shared drive daily to an

    off-site location


7 0 data recovery plan

7.0 Data Recovery Plan

  • Data Recovery Team

    -IT HOST Systems (Mainframe)

    -IT Disaster Recovery Team

    -IT Applications Support

    -Stockholder Services Department


8 0 workflow

8.0 Workflow

  • Technical Support team

    -Systems / Data recovery

  • Critical Business Functions / Hot site

  • Backlog Evaluation / Prioritization


9 0 periodic testing

9.0 Periodic Testing

  • Evacuation

  • Work Flow of Critical Functions

  • Systems / Data Recovery

  • Call Tree

  • Establish Detailed Test Plans


10 periodic review

10. Periodic Review

  • Semi-annual table top drill

  • Staff Review / Plan Modifications


  • Login