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ANNUAL WORK PLAN & BUDGET – 2014-15 Directorate of MDM EDUCATION DEPARTMENT GOVT. OF BIHAR. Bihar at Glance. Management Structure-MDM Bihar. State Level. Education Department. Directorate of MDM/Bihar Raya Madhyan Bhojan Yojana Samiti (BRMBYS ) .
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ANNUAL WORK PLAN & BUDGET – 2014-15Directorate of MDMEDUCATION DEPARTMENT GOVT. OF BIHAR
Management Structure-MDM Bihar State Level Education Department Directorate of MDM/Bihar Raya MadhyanBhojanYojanaSamiti (BRMBYS) State level steering cum Monitoring committee Director/DD/OSD/Asst. Dir/Jr. Monitoring Officer/IT Manager/Data Admin/Finance Manager/AO/ APC/Nutrition Expert/ Accountant/Asst/Steno/ Computer Operator District in charge of MDM (Bihar Administrative Service)/DC/DRP/Accountant / executive Assistant District level steering cum Monitoring committee District Level BLOCK RESOURCE PERSON Block level Steering cum Monitoring committee Block Level School Level Headmaster/Senior Most Teacher VidyalayaShikshaSamiti (VSS)
PAB approval Vs Achievement 2013-14 MDM Working Days :- • Mid Day Meal provided for152 days in primary and 151 days in upper primary against 171 approved days for 2013-14 upto December
Food grains Flow Food Corporation of India State Food Corporation (SFC)–Nodal Agency District wise Online advice generation( MIS) Block Resource Person and Local Private contractor Schools
Fund Flow Fund released by GOI Approval by The Minister Approval by the E.C Approval by the Cabinet Issue of Sanctioning order Withdrawal from treasury Fund released by BRMYS to districts Fund released to the schools-district online advice generation system
Initiatives taken in 2013-14 • Strengthening of management structure: District program manager (DPM), state level finance manager and I.T manager post created and appointment have been for the betterment of the scheme. • The monthly state level meeting of district MDM in-charges, officers of the SFC, FCI, vendors and related banks are organized regularly to identify the problems and solve them. • Monthly review meetings of BRP of low performing blocks. • The honorarium of headquarter and field level officer and staff revised on the basis of CPI index.
Initiatives taken in 2013-14 contd.. • The tablet PC based inspection will be now implemented across state after successful pilot study. • Provision of plates and glass from state fund. • Additional Provision of Rs 5000 per school for procurement and replacement of kitchen devices. • Release of Rs. 39 crores from state own resources for repairing of old kitchen shed in three category @Rs.15000/-, Rs.10,000/and Rs.5000/- • Fund for mat for sitting and Apron with cap @Rs 125 per cook resp. released to schools. • Fund for storage bins and storage trunks( state resources) provided to schools for better storage of foodgrains and condiments.
Initiatives 2013-14 – Ranking of District performance • The revised performance based ranking of the districts has been started since January 2014. System of recognizing performing officers put in place. • Criteria for ranking are : • Average Per day beneficiary against Enrollment • MDM working days • Mdm Functional School as Per MIS • Dopahar(IVRS) Performance • Human Resource • Kitchen shed • FCI Payment • School. Inspection As Per MIS • Steering-Cum-Monitoring Committee Meetings • Number of Cooks • Cook-cum-Helper's Payment • Block level performance evaluation system launched in January 2014.
Capacity Building • The district MDM in-charges were sent to National Productivity Council, Jaipur for office Administration and Management Training Program. • Four day residential training of Field officers and staff was conducted for management and sensitisation. • One day training of 70000 Head masters, 70000 VSS members and 220000 cook cum helpers is being conducted for preparation and management of the scheme.
Initiatives 2013-14 - Dopahar - IVRS • In Dopahar(IVRS) weekly and daily monitoring for meal not served has been introduced. • Data received Through IVRS is available on Dopahar.org for public view to ensure transparency . • Third question changed on quarterly basis of priority of the issues and for sensitisation. • Dedicated Toll free number for Public Grievance redressal system – 1800-345-6208 has been launched. • Strengthening of Web-based MIS and MDM functioning process integration with MIS • Food grain and fund sub allotment to schools through MIS, Flat file generation for bulk fund transfer for Cooking Cost and Cook Cum Helper honorarium.
Financial Management and Accounting • Accounts manual has been prepared and adopted. • Tally is being implemented. • A CA firm for statutory audit has been engaged. • Internal audit will be taken up soon after general elections
Monitoring • Surprise school visit by Principal Secretary , Secretary Primary Education and Director MDM • Directorate level officers visit of districts started since Dec-13 – one third districts covered every month. • Surprise and regular inspections by MDM I/C and BRP • Inspections by other officers of education department – DEO, DPO, PO and BEEO • Inspections by other officers of the district • Inspection reports are available on MIS.
Monitoring contd. • State Level SMC meeting was conducted on 14.11.2013 And 19.02.2014 under the chairmanship of Chief Secretary. • District Level steering – cum – Monitoring Committee meetings are held on quarterly basis. Emphasis on Regular meeting is being pursued. • Block Level steering – cum – Monitoring Committee meetings are held on quarterly basis.
Action plan for 2014-15 • Strengthening of management structure- BRP for every 15 panchayats, DRP for every 700 schools. District IT manager and Account manager proposed on revision of MME rates. • Comprehensive training program planned for all levels of personnel – Cooks (2 days), BRPs (5 days), Accountants (5 days) MDM In-charge (5 days) • All schools will be provided with nail cutter, soap and drinking water drums.
Action plan for 2014-15 • Plan to provide CUG Mobile connection and tablet PC to all Block Resource persons – pilot testing done • Implementation of mobile based inspection system – geo-tagging and time-stamping of inspection photos • Inspection reports uploaded in MIS and can be analysed and collated – even matched with IVRS data • Planning to integrate MIS and IVRS databases for better monitoring and improving data integrity • Creating photo database of kitchen sheds, cooks and other infrastructure.
Issues relating to FCI • Delay in issue of RO. • Issues of timely availability of food grains in godown • Labour unrest in some godowns – • Issue of closed Godown –Bhagalpur, Darbhanga, Nawada • FAQ -Poor quality of rice • Delay in submission of bills-Kaimur,Gaya ,Jehanabad,Jamui, Khagaria,Patna
Other issues • Increase in conversion cost should be linked to food inflation index and increase should be effective from 1.4.2014. • A comprehensive study may be undertaken to determine the adequacy of conversion cost • First fund release in 2013-14 was in Month of May – creating difficulty in running the scheme in 1st Quarter – Need to look at alternatives
Proposal for Procurement of Kitchen Device • Additional demand of Rs.10000/-per school for replacement of sanctioned Kitchen Devices during 2005-06,2006-07 and 2007-08 . • Based on market survey cost of kitchen devices per school on average comes to Rs. 15,000/-.
