ABRACADABRA!

2. ABRACADABRA! ALCTS Pre-Conference "Metadata: Libraries and the Web-Retooling AACR and MARC21 for Cataloging in the 21st Century" Palmer House (Chicago, IL : July 6-7, 2000) From a Web Site to a MARC Record Presenter: Laura Bayard Associate Librarian University of Notre Dame

3. UNIVERSE OF POSSIBILITIES • Innovation: MARC field 856 • Trend : Web-based Library Catalogs

4. Library Patrons: Apply qualitative judgments to Web resources Include Web sites in library catalogs Librarians: Enrich local collections Provide “one-stop-shopping” benefit A TRADITION OF SELECTION ACTIVITIES

5. The Nature, or, the DarkSide of Web Sites • Here today...could be gone tomorrow • Not created equally • Difficult to organize and archive • Free & therefore ephemeral? • More of them than of us

6. ONLINE CATALOG ACCESS TO WEB SITES STRESSES AVAILABLE RESOURCES

7. TECHNOLOGICAL ALCHEMY • Tools that automate cataloging of Web resources seem to be magical, but behind the illusion is a Metadata crosswalk

8. METADATA CROSSWALK “FLUID CAPABILITY TO WORK WITH [THE] SAME DATA IN DIFFERENT STRUCTURES.” Rebecca Guenther, “Metadata crosswalks” [photocopy handout of presentation, Metadata Standards: MARC, ALCTS/LITA Institute], Managing Metadata for the Digital Library (Washington, D.C.: Georgetown University Conference Center, May 4-5, 1998), 8th slide.

9. CROSSWALK = MAPPING • Metadata from a Web site can be popped into a MARC format AND • Vice versa

10. ASSUMES : • Metadata are recognizable Metadata exist within internal sources

11. Project to Refine Definitions and to Develop Guidelines by: OLAC CAPC Subcommittee on Source of Title Note for Internet Resources Preliminary report [Online]. Available: http://ublib.buffalo.edu/libraries/units/cts/olac/capc/draft1.html (Accessed January 10, 2000)

12. SUBJECT & CATALOGING WIZARDS COLLABORATE • New automatic cataloging tools with labeled forms allow collaboration to accomplish goal to provide access to Web resources through the online catalog .

13. Magic Wand: MARCit Available: http://www.marcit.com (Accessed January 31, 2000)

14. HARDWARE/ SOFTWARE SPECS • Windows 95 or NT (minimum) • 5 MB hard drive space • 16 MB RAM • Internet connection & search engine, v. 3.0 or higher: either Netscape Navigator or Microsoft Internet Explorer

15. Step #1 Bring up Web resource to be cataloged

16. Step #2 Invoke MARCit (Click on shortcut icon)

17. Step #3 Customize MARCit (Tools\Options) Call no. (082, 050, 090) Browser (852h) Identifier (003) Control no. (001) Cat. Source (040) Lang. Code (008/35-37)

18. Step #3, cont. Customize MARCit (Tools\Options) Cat. Source (040) Data note (516) Sys. details note (538) (514) Label for rating data

19. MARCit’s Other Magic Ingredients:System Supplied Data, Not in Options • 1. Date created in YYMMDD format • 2.Physical descritpion (007) with mandatory subfields representing remote computer files (“cr-unu”) • 3. Leader (LDR/00-23), including size of the completed record • 4. General materials designation (245|h) [computer file]

20. Step #4 Some data input automatically URL(856) Title from title header (245a)

21. Step #5 Main / Added Entries Main entry (100/110) Added entry (700/710)

22. Step #6 Key / Copy & Paste Additional Data Publication Summary Interest level (856 |z)

23. Step #7 MARCit’s Subject template Select type Add another Subdivisions

24. The Rest of the Template Call no. ISBN, ISSN, LCCN Subjects

25. Step #7 Save the record: File\ Save or Save icon

26. ABRACADABRA! From a Web site to a MARC Record

27. Step #8 IMPORT MARC records into YOUR catalog • DIFFERENT METHODS exist, depends upon YOUR AUTOMATION SYSTEM • WORK with your SYSTEMS office

28. ND’s environment: Ex Libris' Aleph ILS Used BNA loader • Ftp the records to the test server; • Run the loader from the “Services Menu.”

29. Step #8 • Rename, Empty, or Delete file

30. MARC21 Record Created with MARCit

31. Advantages MARCiT • Employs up-to-date MARC standards • Inputs data automatically into mandatory fields • Eases use with navigation & Windows functionalities • Prompts for data with a labeled template

32. Advantages, cont. • Accepts LC, DDC, or local call numbers • Uses type of subject headings / type of subdivisions on pull-down menus • Works speedily, easily, reliably • Produces MARC record for local system

33. Disadvantages MARCit • Requires editing of MARC record to: Insert ISBD punctuation Select “most complete or fullest” title Add more than one alternative title Correct 2nd indicators for legitimate LC subject headings Complete lengthy headings • Produces MARC record for local system

34. Other Magic Wands OCLC’s CORC Available: http://www.oclc.org/oclc/corc/index.htm (Accessed February 11, 2000)

35. FGDC to MARC21

36. Hocus Pocus-- Not • Tools that automate cataloging • Tools that allow cataloging and subject wizards to team up • Innovations to address otherwise expensive, but beneficial activities

37. ABRACADABRA! Conquering the Web’s dark side may be too much to expect, but taming it seems possible with technological alchemy.

38. The END...the BEGINNING