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GSMP Local Community Network Enhanced Process Meeting Sept. 13, 2007

GSMP Local Community Network Enhanced Process Meeting Sept. 13, 2007. Enhance MO Franchise Process. Welcome to the second Enhance the GSMP Local Community Network Process Teleconference! Our agenda: We have a new name! We have a GS1 Community Room!

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GSMP Local Community Network Enhanced Process Meeting Sept. 13, 2007

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  1. GSMP Local Community Network Enhanced Process Meeting Sept. 13,2007

  2. Enhance MO Franchise Process • Welcome to the second Enhance the GSMP Local Community Network Process Teleconference! • Our agenda: • We have a new name! • We have a GS1 Community Room! • Communicate the results of the Process Group Meeting • Physical Meeting time and date • Teleconference days and times • Global Agenda • To review the next steps and action items spreadsheet • New item – Roadshow • Results of survey on local meeting schedules

  3. We have a new name! We are now the The GSMP Local Community Network ! Thank-you all for participating.

  4. LCN Community Room GSMP LCN Community Room • Will be in use for the next meeting (GA) • New logins and passwords sent out this week • All signed-up Franchise members of the Franchise eroom should now login to the LCN Community Room • Some members who did not previously sign-up for the group may need to sign up to gain Community Room access • MO folders will continue in Community Room To Dos: • Convert all Franchise references in the Community Room documents

  5. Process Group • The Process Group • The Voting / Validation Model was approved by the Process Group • Content from the Franchise Manual Addendum • Can we consider Action Items 10- 13 Closed? • Feedback must occur before eballot, during or around TSD motion • Vote Scenarios • What if 1/3 participants feedback is NO? Should it be a concern or do we accept? • Clarification of voting principles needed • If there are any objections to closing –contact Melanie

  6. GSMP LCN San Diego Meeting Time and Date San Diego GSMP Event Tues Oct. 2nd Breakfast Meeting • Time: 8:00 -10:30 • Held prior to and during Workshops • Duration: 2 ½ hr • This will be a closed meeting

  7. Current Teleconference Meeting Time and Day Fixed Schedule Teleconference fixed schedule: • Input Needed: Will Sept. 27 be an issue due to UN/CEFACT Forum? • Enhanced Process Meeting • When: Every 2nd Thurs. of each month • Time: 4:00-5:30 • Purpose: Document Phase 2 • Global Agenda Meeting • When: Every 4th Thurs. of each month • Time: 4:00-5:30 • Purpose: Review the Global Agenda • Meetings will use Live meeting • Keep it in your calendar!

  8. Raman’s Proposed Floating Times for Teleconferences UTC-time BrusselsNew YorkWellingtonBrisbane 19:00:009:00 PM 3:00 PM 7:00 AM +1 5:00 AM + 1 09:00:0011:00 AM 5:00 AM 9:00 PM 7:00 PM

  9. Global Agenda The next GA meeting • We want to get back on track with high voting results • As discussed past meeting, participation in surveys has been slipping • Vacation period • Takes time for MOs to ramp up • As usual, we will discuss feedback participation results • GA will be split into Informational and Actionable sections

  10. Reqs / Action Items Spreadsheet All our Action Items / discussion topics are captured in the spreadsheet Input requested: Before each Enhanced Process meeting, please email the topic you wish to discuss at the next meeting(s) to Melanie (including SD) New Item submitted by Mike S: • LCN Communications Plan • Discuss at San Diego • Implement Plan • Added to spread sheet

  11. Reqs / Action Items Global Agenda: Documentation and Tools 1. Communicate Timing - there is difficulty synchronizing meeting schedules with feedback. • Time concern - 2 weeks too short – Closed • Language concern - need time to do translation - Closed • Need to analyze time allowance (see MO meeting schedule survey) - working • Need to balance speed against consensus – in draft • Feedback comes too late for development. A proposal is to work in a more extemporaneous environment – in draft • Are we getting the right questions in a timely manner from development process? – in draft • Cycle time for review – in draft • Frequency of GA needs to be reviewed 3. GA Distribution • GA must be distributed prior to or during public review • Fix dates for GA calls in advance (12 months) including feedback dates - Closed

  12. Reqs / Action Items Global Agenda: Documentation and Tools 5. GA Survey Feedback – in draft • Purpose - to understand if the requirements are complete. • if the global world considers the solution effective: valid, correct, complete: is it technically sound? • does it address the need? • will the global world migrate to the new standard? • will the solution be implemented? • when?

  13. Reqs / Action Items Spreadsheet GSMP Local Community Network Time Table • Goal – better alignment of core public review and LCN Global Agenda • New measure of success of LCN: • NOT measured by how fast responses come back • Measured by Effectiveness of responses

  14. Effectiveness of Responses • Value + Participation • Value • Members rate each CR as valuable to their service or not • LCN will define percentage mark that signals high value of CR • Participation • # of Core members participating in eballot • # of responses coming back from LCN survey

  15. Content = Relevant Fix the timetable of Core / GA interactions • Goal: Make the content of the questions more relevant and timely • Shift the creation of the questions • away from GS1 GSMP Staff • to Core • By institutionalizing feedback into the Core Agenda • Build a schedule so that • questions and • responses are provided / expected on a timetable

  16. Timetable Assumptions / Givens • GSMP works off a 4 week a month calendar • Global Agenda meetings are the 4th Thursday of each month • Zoomerang questions must be submitted by Monday of the GA meeting week • Zoomerang questions are open for 2 weeks • Public Reviews are posted for 4 weeks (30 days) • eBallots are posted for 2 weeks (14 days)

  17. Implications • MOs may need to examine their LCN meeting schedules • See MO Schedule survey results in meeting packet • Core agenda will institutionalize MO feedback (q’s and a’s) • 4th Thurs may not be best time to hold GA

  18. Meeting Weeks 1 2 3 4 5 6 Key weeks GA Meeting Week

  19. 6 Month View of 1 Cycle w/ Zoomerang Responses Added 1 2 3 4 5 6 Key weeks GA Meeting Week Zoomerang

  20. 6 Month View of 1 Cycle w/ Zoomerang Analysis Added 1 2 3 4 5 6 Key weeks GA Meeting Week Zoomerang Zoomerang Analysis

  21. 6 Month View of 1 Cycle w/ Public Review Added 1 2 3 4 5 6 Key Public Review weeks GA Meeting Week Zoomerang Zoomerang Analysis

  22. 6 Month View of 1 Cycle w/ Public Review Comment Resolution Added 1 2 3 4 5 6 Key Public Review weeks GA Meeting Week Comment Resolution Zoomerang Zoomerang Analysis

  23. 6 Month View of 1 Cycle w/ eBallot Added 1 2 3 4 5 6 Key Public Review weeks GA Meeting Week Comment Resolution Zoomerang eBallot Zoomerang Analysis

  24. 6 Month View Repeating Cycles 1 2 3 4 6 5 Key Public Review weeks GA Meeting Week Comment Resolution Zoomerang eBallot Zoomerang Analysis

  25. Input Requested • Comments? • For further discussion in San Diego

  26. Adjourn • Other Business • Questions and Comments

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