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Integrated Financial & Management Information System (IFMIS) PowerPoint PPT Presentation


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Integrated Financial & Management Information System (IFMIS). Presented by S. Ramdeen Assistant Accountant General Treasury, MOFED. Min. Min. Min. Min. Min. Min. Dept. Dept. Dept. Dept. The Treasury within the Govt. Government. Min. Finance. Mission.

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Integrated Financial & Management Information System (IFMIS)

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Integrated Financial & Management Information System (IFMIS)

Presented by

S. Ramdeen

Assistant Accountant General

Treasury, MOFED


Min.

Min.

Min.

Min.

Min.

Min.

Dept.

Dept.

Dept.

Dept.

The Treasury within the Govt

Government

Min. Finance


Mission

“ Striving towards excellence in service delivery through continuous improvement and enhancement”

Vision

“ To be recognised as a modern organisation providing financial services of international standard”


Main Functions of The Treasury

  • Act as Govt Accountant

    • Manage daily accounting of all Exp./Rev.

    • Prepare Annual Financial Statements

    • Review Government Accounting System

  • Manage Govt’s Cash Flows

  • Monitor Budget

  • Manage Civil Servants Pension System

  • FX management


Financial Year

01/07/X1

30/06/X2

31/12/X2

28/02/X3

Financial Statements Prepared

Audit of FS

Legislative Assembly

Accounting System of Government

  • Cash Basis (or rather Modified Basis)

  • Finance and Audit Act and other relevant Legislation

  • Financial Management Manual

Timeframe


Treasury Accounting System (TAS)

Evolution of Accounting Software

Before 1988

Manual

1988 to 1991

Payment System on Dbase IV for Self-Accounting

1991 to 1993

Payment System ( cheques) on Oracle 6 for Treasury

1993 to 1999

Vote Mgmt System on Oracle 6 for Treasury

1999 to Date

Oracle Financials for all Govt. Accounting


Treasury Accounting System (TAS)

  • Government Accounting System

  • Oracle Financials ~ One of Leading ERP

  • 180 PCs connected

  • Closed Network

  • Centralised and Integrated System


TAS NETWORK

Ministries & Departments

TREASURY

GAO

MOF

Income Tax

VAT

CSO

Revenue Authority


Mauritius Automated Clearing and Settlement System

(BOM)

Pension

System

Loan

System

Passage

System

The Treasury IT System

Oracle Financials

GL, AP, AR & CM


  • Cost per School

  • Cost per Hospital/AHC

  • Expenditure

  • Projects

Moving towards Management Accounting

Chart of Accounts

Traditional Acc.

Management Accounting

Expenditure/Revenue

Analysis

Cost Centers


Achievement of TAS

Before

After

Receipts and Payments

Available after One Month

Available Daily

Excess Possible

Absolute Control

Funds Control

Monthly Accounts

Available Appx 3 Months

Available Within 1 Week

Available Appx 5 Months

Available 2 Months

Yearly Accounts

Cash Flow Management

Idle Cash

No Idle Cash

Manually Compiled

On-Line

Budget Monitoring

Not Available

Available

MIS

Appx 4 to 5 Months

Appx 1 Month

Audit


Main Reports of the ISMS

  • Recurrent Revenue

    • Monthly Forecast of Recurrent Revenue

    • Summary of Monthly Forecast

    • Statement of Actual Recurrent Revenue

  • Recurrent Expenditure

    • Monthly forecast of Recurrent Expenditure

    • Monthly Actual Recurrent Expenditure - item wise

  • Expenditure by Economic Classification

    • Expenditure summary by Ministry


Main Reports of the ISMS

  • Capital Revenue

    • Monthly Forecast of Capital Revenue

    • Statement of Actual Capital Revenue

  • Capital Expenditure

    • Monthly Forecast of Capital Expenditure

    • Statement of Actual Capital Expenditure


Success Factors

  • Strategic Commitment and Strong Will

  • Treasury Management Knowledge

  • Dedicated Staff

  • Knowledge of Business Processes in Other Departments

  • Right Solution and Partners

  • Continuous Training


Future Strategy

  • Asset Management and Accounting

  • Accruals Accounting

  • Overseas Missions Accounting

  • MTEF

  • Interface with the Central Personnel System

  • Payroll Module

  • Budget Module


Extract from WB 2004 Report

  • “The Accountant General’s office recently introduced a state of the art computerised system using Oracle Financials, which has forced the Government to update expenditure information. The Public Finance Section of the Ministry of Finance can now access information in the accounting system at any time. During the year, Ministries are able to reallocate funds between recurrent items of expenditure and capital projects as long as the total budget is not exceeded. Overall compliance with public finance rules and regulations is strong’


Important

  • No Financial or Technical expertise solicited

  • Implemented within 5 months


Integrated Financial & Management Information System (IFMIS)

Presented by

S. Ramdeen

Treasury

Ministry of Finance & Economic Development

Republic of Mauritius


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