Board of Education Inservice Series

2. Board of Education Inservice Series Archdiocese of Dubuque

4. Section 1 - Msgr. Thomas E. ToaleArchdiocesan Demography/ Mission Statement /Leadership Roles; Archdiocesan and Local

5. Who are we???? • 30 Counties • @212,000 Catholics • 199 Parishes & RE Programs • 50 elementary/middle schools • 7 high schools/4 HS of Religion

6. Mission Statement (policy book/ handbooks) • respond to God’s continuous call for conversion to Jesus Christ • form and be formed in Christian community life • grow in knowledge of faith

7. participate in liturgical celebrations and prayer • collaborate in the Church’s mission of evangelization

8. Relationships • Parish • Corporate Structure • State • Archdiocese

9. Central Leadership • Archbishop • ABE • Educational Services • Catholic Schools • Catechetical Services

10. Local Leadership • Pastor(s)/Pastoral Administrator • Principal • DRE/CRE • Teacher • Catechist • Board of Education

11. Pastor • Leadership • Ex-officio voting member • Parish Council advocacy • Instruction • Program development • Staff • Pastoral support

12. Discussion Questions • Do we compile, review, and use local data? • Do our board actions flow from a known and understood mission statement

14. Section 2 - Jeff HendersonBoard Member Qualifications, Tasks, and Functions

15. Board Member Qualifications • Concern for total Catholic Education • Willingness to Serve • Ability to Contribute/Share time & gifts • Willing to Listen & Learn

16. Tasks of Board members • Promote Catholic Education in all its forms • Become Knowledgeable through inservice/reading • Regular attendance • Participate in, accept, and support decisions

17. Functions of a Board • Develop policy • Be leaders • Participate in planning • Liaison to others • Communicator • Evaluate its work

18. Board Administrator Relationship • Regular Communication • Respect/Understand Roles • Honor lines of authority • No surprises • Respect and Trust

19. Accountability • Distinguish Major/Minor issues • Sense of Humor • Celebrations/Ceremonies • Encouragement/Affirmation

20. Discussion Questions • How do we recruit candidates and educate them to the function of the board? • Do we evaluate ourselves to see if we are fulfilling our role as board members?

22. Section 3- Jeff HendersonEffective Meetings

23. Recipe for Effective Meetings • Well planned agenda • Members come prepared • All contribute • Focus on topics of agenda • Start/end on time

24. President • Facilitates discussion • Achieves Consensus • Recognizes contributions of board members/staff

25. Reports • Concise, and not longer than necessary • Dated/Prepared by • Highlights key areas or issues

26. Follow up • Concise accurate unbiased minutes • Assigned tasks performed • Confidences kept • Decisions supported • Board self evaluation

27. Discussion Questions • Do we feel a sense of accomplishment after a meeting? • Do our decisions get implemented in a timely fashion?

29. Section 4- Jeff HendersonBoard Resources, Policies, and Rules

30. Resources • Policy Manual • Board Member Guidebook • Catholic Educator Handbook • Local Policy Book • Board Minutes

31. Policy • guide for discretionary action • the board’s job • gives the executive officer the sense of direction

32. Rule/regulation • a specification of a required action; • tells exactly what is to be done, and it usually tells who is to do it and when. • the administrator’s job

33. Discussion Questions • Does our board take advantage and use the available resources? • Do we appropriately distinguish between policy and rules?

35. Section 5 - Msgr. Thomas ToaleCommittees/Executive Session/Delegations

36. Committees • Standing - continuing; established in bylaws and appointed by chair with board approval; (e.g. building & grounds, development, recruitment, legislative).

37. Subcommittee - appointed by a standing committee with board approval; assists the standing committee in its work; (school, church, rectory)

38. Advisory (schools Ch. 12) to comply Accreditation Standards of Iowa. The committee shares its observations and recommendations to the board of education which may choose to take action.

39. Ad Hoc - limited existence for specific task (e.g. window replacement)

40. Executive Sessions • Use sparingly • Motion to enter • Absolute confidence • No minutes/tapes • Motion to go out • Action by motion if needed.

41. Delegations • Establish arrangement with group on time limit. • Welcome and introduce the delegation. • Calls for presentation.

42. Do not allow dialog to develop between the board and audience. • Invite delegates and visitors who address board to identify selves by name and affiliation. • Invite questions from board members and/or the administrator. • Do not seek immediate response of board to delegation.

43. Thank the delegation. • Board will discuss the issue after the delegation leaves.

44. The Proper Balance • The Right to be heard • The Right to deliberate

45. Discussion Questions • Are committees used effectively by the Board? • Do we use Executive Sessions effectively? • Are delegations responded to appropriately?

47. Section 6 -Msgr. Tom Toale Board Obstacles/Dysfunction

48. Board dysfunction • Micromanaging • Indifference • Internal Division • Single Issue/axes to grind • Uninformed • Lack of Vision • Lone Rangers

49. An Effective Board Pulls Together!

50. Discussion Questions • What do we do as a board to avoid problems and dysfunction? • Are there areas where we need improvement?