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Practice and Curricula Transformation in Residency Practices: Are We Homes Yet?. Bonnie Jortberg, MS,RD,CDE University of Colorado Denver Department of Family Medicine Nicole Deaner, MSW Colorado Clinical Guidelines Collaborative. Who is Involved?.

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practice and curricula transformation in residency practices are we homes yet

Practice and Curricula Transformation in Residency Practices: Are We Homes Yet?

Bonnie Jortberg, MS,RD,CDE

University of Colorado Denver

Department of Family Medicine

Nicole Deaner, MSW

Colorado Clinical Guidelines Collaborative

who is involved
Who is Involved?
  • Funded by The Colorado Health Foundation
  • University of Colorado Dept of Family Medicine
    • Perry Dickinson MD: Project Director
    • Bonnie Jortberg: Project Coordinator, Curriculum Redesign
    • Doug Fernald, Evaluation
    • Frank deGruy MD
    • Larry Green MD
who is involved1
Who is Involved?
  • Colorado Clinical Guidelines Collaborative (CCGC)
    • Nicole Deaner: Practice Improvement Coach
    • Caitlin O’Neill: Practice Improvement Coach
    • Julie Schilz: Manager, IPIP and PCMH
    • Marjie Harbrecht : CCGC Executive Medical Director
  • Colorado Association of Family Medicine Residencies
    • Nine Family Medicine Residencies + one track
    • 10 residency practices
    • Tony Prado-Gutierrez: Director
what is involved planning phase
What is Involved?Planning Phase
  • Preparation for practice and curricular redesign
  • Assistance with IT issues
  • Start working on forming improvement team
  • Practice/program discussions of PCMH
  • Sponsoring organization – look for support, try to remove barriers
  • Prepare for cultural transformation
practice coaching
Practice Coaching
  • Active coaching period – approximately 14 months
  • Assessment with feedback – 2 months
  • Active coaching with practice improvement team(s) – 12 months (or more)
  • Continued team meetings for PCMH changes, other practice improvement with coach “boosters”
collaboratives
Collaboratives
  • Meetings of representatives of all practices and programs
  • Planning, sharing, educational – highly interactive
  • Two collaboratives per year
    • First one May 2009 – 105 people from the practices
    • Second in October – over 130 from practices
what s provided
What’s Provided?
  • Assistance with orientation to PCMH, initial planning, working with hospital leadership
  • Coaching team provided
  • IT consultation resources
  • PCMH consultation and support
  • NCQA PPC-PCMH certification paid for
  • Direct funding for the programs
curricular redesign objectives
Curricular Redesign Objectives

Facilitation and consultation for PCMH-related curriculum changes

Changes to free up residents to participate in PCMH and QI efforts

Shared resource development across programs (lectures, modules, etc)

Active involvement of residents in practice redesign process

PCMH practices for residents to experience

practice outcomes
Practice Outcomes
  • Achieve NCQA PPC-PCMH certification – hopefully at least level 2
  • Improve level of medical homeness:
    • NCQA PCMH assessment
    • PCMH Clinician Assessment
    • Practice Staff Questionnaire
  • Improve quality measures in two clinically important areas to be chosen by the practices
curricular outcomes
Curricular Outcomes
  • Improved resident achievement of PCMH competencies
  • Improved resident use of PCMH elements as assessed by PCMH clinician assessment
  • Revision of residency curricula to allow resident participation in PCMH and QI efforts
  • Implementation of PCMH curricular elements
  • Will follow resident In-training Exam and Board Exam scores, but may not show up there
two parts of project practice and curriculum redesign
Two Parts of Project—Practice and Curriculum Redesign

Curricular Redesign

PCMH Residency Practice

Practice Improvement

practice pcmh transformation
Practice PCMH Transformation

NCQA Certification

Iterative Practice Redesign

Cultural Transformation

baseline assessment process practice improvement
Baseline Assessment Process –Practice Improvement

NCQA Self-Assessment – group or individual

Key Informant Interviews

Cycle Time Report

Online surveys using survey monkey:

PCMH - Clinician Assessment (PCMH-CA)

Practice Staff Questionnaire (PSQ)

baseline assessment report
Baseline Assessment Report
  • Structure:
    • Narrative explanation and assessment on 7 core elements
    • Data tables for responses to NCQA Self-Assessment & responses to PSQ & PCMH-CA
    • Recommendation section
    • Approximately 10 pages long
    • Appendix:
      • PCMH-CA & PSQ graphic data (previous slides) with narrative explanation
      • NCQA Self-Assessment Report
practice redesign lessons learned
Practice Redesign Lessons Learned
  • Leadership buy-in prior to project launch critical.
  • High-functioning teams build foundation for project.
  • Clinic flow - first entrée into working on teams & teaching QI principles.
  • QI teams big cultural shift for existing leadership structure; largest source of resistance.
  • Building communication infrastructure for all staff inclusion a local and important process.
  • Current: choosing clinically important conditions & registries
  • Next steps: Patient Involvement and Reporting & Posting Measures
curriculum redesign
Curriculum Redesign
  • Challenges and Opportunities
    • No organized, comprehensive PCMH curriculum or materials
    • No developed curriculum competencies
    • No tools to assess PCMH curricular activities or resident competency
curriculum redesign1
Curriculum Redesign
  • Started with developing competencies

(see handout)

  • Curriculum Assessment:
    • Developed Residency Curriculum Semi-Structured Interview Template to determine current PCMH curricular activities; identify gaps; set goals and establish plan
curriculum assessment
Curriculum Assessment
  • Competencies:
    • Who, what, where, when, how for each
  • Summary Questions:
    • Strengths/weaknesses of curriculum
    • What do they need the most help with for the curriculum?
    • Resource for other programs
    • How do they characterize their sponsor’s interest and support for this project?
    • Resident’s interest and support (scale 1-5)
    • Staff and faculty support
resident pcmh curriculum competency survey
Resident PCMH Curriculum Competency Survey
  • Developed to assess resident baseline competence (See handout)
results and lessons learned
Results and Lessons Learned
  • Interview completed with 3 programs so far
  • Emerging Themes:
    • Interview process is an “intervention” for the program
      • Makes them take comprehensive look at what they are teaching
      • “We want to go from reactive teaching to intentional teaching”
    • Revealing that they are teaching many of the elements of the PCMH, just not in an organized manner
    • Resident participation on the QI teams an important curricular component
results and lessons learned1
Results and Lessons Learned
  • Common areas meeting competencies (through resident involvement in QI teams)
    • Team approach
    • Integrated and coordinated care
    • Quality Improvement
    • Leadership skills
  • Common areas not meeting competencies
    • Population management
    • Access to care
    • Information systems to support PCMH
    • Self-management support
results and lessons learned2
Results and Lessons Learned
  • Time-consuming process
  • Great qualitative data
  • Quantitative data still to be determined
curriculum redesign next steps
Curriculum Redesign: Next Steps
  • Review feedback report
  • Goal setting for each practice
  • Actively developing curricular modules and tools
  • Integration of curricular modules and tools
  • Continuous evaluation
questions
Questions?
  • Contact Information:
    • Bonnie Jortberg:

[email protected]

    • Nicole Deaner:

[email protected]

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