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Office of Defense Cooperation – Sofia Humanitarian Assistance Program

Office of Defense Cooperation – Sofia Humanitarian Assistance Program. Agenda. Introductions ODC – Who are we? What are today’s objectives? Humanitarian Assistance Background Project types Project examples Inappropriate Projects Request, Approval & Funding process Roundtable discussion.

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Office of Defense Cooperation – Sofia Humanitarian Assistance Program

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  1. Office of Defense Cooperation – SofiaHumanitarian Assistance Program

  2. Agenda • Introductions • ODC – Who are we? • What are today’s objectives? • Humanitarian Assistance Background • Project types • Project examples • Inappropriate Projects • Request, Approval & Funding process • Roundtable discussion

  3. ODC - Who are we? • Mission • Security Cooperation Programs • Humanitarian Assistance Goals • Foster goodwill • Support regional development efforts • Enhance bilateral cooperation • Promote public diplomacy

  4. What are today’s objectives? • Disseminate information about our HA program • Interact with Regional Governments and Civil Society: • Ensure holistic & equitable approach • Receive ideas & requests • Provide opportunity for public private partnerships

  5. HA Background • Established in Bulgaria in 1996. Total as of Dec 2011: ~7,000,000 USD. In the past two years we executed 20 projects in the amount of 1,214,480 USD. • European Command HA activities are financed by Overseas Humanitarian Disaster Assistance and Civic Aid (OHDACA) appropriation.

  6. HA Project Types • HUMANITARIAN ASSISTANCE OTHER (HA-O) • RUDIMENTARY CONSTRUCTION/RENOVATION OF PUBLIC FACILITIES SUCH AS CLINICS, SCHOOLS, ORPHANAGES, DISASTER PREPAREDNESS CENTERS, DIGGING WATER WELLS • Stand-alone projects (10,000-450,000 USD) • US Government provides funding, local company does the work; 2 year funds • The entire contracting process is handled directly by US Contracting Agency (Navy, Army) Bulgaria Specific • Realistically projects that range between 10,000 and 150,000 USD have better chances of approval and funding. • Bulgaria focuses on projects improving lives of disadvantaged youth, education and disaster management. • Projected number for FY13 is maximum 5 projects. Funding becomes limited since Bulgaria is a EU member and not first priority for EUCOM.

  7. Examples

  8. Examples

  9. HA Project Types • HUMANITARIAN AND CIVIC ASSISTANCE (HCA) • EXERCISE-RELATED CIVIC ASSISTANCE – U.S. TROOPS CONSTRUCT/RENOVATE PUBLIC FACILITIES • Support to the population of remote, rural & underserved communities • Funding covers procurement of materials through the US Government and is NOT a grant to the agency/municipality; (10,000-15,000 USD); 1 year funds Bulgaria Specific • Locations are limited around Novo Selo Training Area, Graf Ignatievo AFB and Burgas and Varna Naval ports because of 60 kms distance limitation • Projects are relatively smaller and simpler in scope and depend greatly on the skills of the military participating in the rotation. • Executed in June/July timeframe. Average duration 2-3 weeks. Work is done jointly with Bulgarian engineering troops.

  10. Examples

  11. HA Project Types • HUMANITARIAN ASSISTANCE EXCESS PROPERTY (HA-EP) • DOD EXCESS PROPERTY IS NON-LETHAL, NON-HIGH TECH MEDICAL AND SCHOOL FURNITURE, EQUIPMENT AND SUPPLIES • Typical excess property is school, house and hospital furniture, hospital equipment and consumables/materials, disaster preparedness items, clothing • Comes on as is and as available basis, serviced. This is not a store but a warehouse! • Door to door delivery at no cost to beneficiaries (social service organizations, NGOs, all state/municipal agencies Bulgaria specific • Currently Bulgaria can not receive EP duty/excise free because of EU membership, with the exception of registered non-for profit NGOs. The EP that can be received Duty/excise free is included in a separate list. • If/when a resolution is achieved, we will send an email with instructions to those who are interested. To this end, check the box on the sign-in sheet.

  12. Project Examples continued • Excess Property

  13. Project Request Process • Submission of project proposals to US Embassy POC (ODC) on an annual basis. • Review and approval of projects by Country Team/Ambassador. • Submission of project proposals to EUCOM thru the OHASIS (Overseas Humanitarian Assistance Shared Information System) • Review and approval by DSCA and EUCOM, then funding • Execution of project by U.S. Troops when in country or by local company • Note! Contract is awarded by US Government Contracting Agency: Army, Navy to the company directly. No funds are transferred to the local government or the beneficiary.

  14. Criteria for a successful project • Partnership with other governmental or non-governmental organizations, local municipalities • Total cost of project is under 200,000 USD • Large number of end users versus dollar amount • Clearly defined desired goals and outcomes • Good sustainability plan

  15. Examples of Inappropriate Projects • Building prisons • Equipping Game wardens • Internet cafes • Extending electrical power to an area that has not previously had power • Improving a road to increase commerce in a particular area • Publicly operated local radio and television stations • Payment of salaries and other support cost for local administration (police, fire, and medical personnel) • Purchase of equipment, construction of or support to religious facilities/groups • Sports facilities/complexes • Religious facilities

  16. Requirements to project proposals • Projects must be submitted in writing, in English to ODC by (1) email or (2)email and hard copy . (We don’t have a registry so we can not issue an incoming number for paper documents) • All project proposals must be received by 1 March 2012. • Confirmation of receipt will be done by email • Update on the status of the projects will be done after 1 May 2012 • Each question on the template must be addressed • No more than 6 pictures • Additional information – not to exceed 3 pages • Proposals must be only in Word, Excel, Adobe, Jpeg files

  17. US Embassy Points of Contact • Office of Defense Cooperation: • CDR Mark Imblum, US Navy, ODC Chief • Maj Andy Rowe, US Air National Guard, Bilateral Affairs Officer • Vesela Terzieva, M2M/HA Program Coordinator • Phones: 02/981 3513; 02/988 87 25 • Fax: 02/ 988 8618 • Email: terzievav.bu@eucom.mil or terzievava@state.gov • http://www.eucom.mil/english/Helping_people/default.asp

  18. Roundtable Discussion:What are your focus areas, ideas & goals?

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