a symbology change management process
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A Symbology Change Management Process. Why Have Standard Symbology?. Cost Effective Everyone uses same symbols No individual effort designing symbols Standard look and feel Relevant to the ground Cartographically well designed – communicate effectively Safety issue – closed roads, etc.

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why have standard symbology
Why Have Standard Symbology?
  • Cost Effective
    • Everyone uses same symbols
    • No individual effort designing symbols
  • Standard look and feel
    • Relevant to the ground
  • Cartographically well designed – communicate effectively
  • Safety issue – closed roads, etc.
why establish a symbology change management process now
Why Establish A Symbology Change Management Process Now?
  • What is different now than 5 years ago relative to symbology and text?
    • Data Center Migration creates a unified data and applications environment.
    • National Applications are maturing
      • Independent symbol sets don’t make sense any longer
    • Increasing need to be efficient & cost effective
    • Other agencies/partners are also addressing this issue.
      • Opportunity exists to create broadly accepted standards
the holy grail of symbology change management
The “Holy Grail” of Symbology Change Management
  • The change management process must:
    • Have a single, central point of contact
    • Be simple and easily understood
    • Be efficient
    • Engage/Include stakeholders interested in symbology
    • Be documented
    • Be marketed
who needs symbology change management
Who Needs Symbology Change Management
  • Stakeholders:
    • WO Program Areas
    • FSNRA’s
    • Regional GIS Coordinators
    • Regional Geospatial Services Programs
    • Others who have a management level interest in insuring consistent design and utilization of symbology.
  • Users:
    • The folks who actually design and build maps at the field level – the people applying symbols.
symbology clearinghouse
Symbology Clearinghouse
  • Create a symbology clearinghouse as the central source for all cartographic symbols.
    • Held at/by GSTC.
  • Initiate a screening process for adding existing symbology to clearinghouse
    • Develop a symbology committee
    • The symbology committee will develop screening process
    • Screen what we have – add to clearinghouse
proposed symbology change management process
Proposed Symbology Change Management Process

Request for symbol

(new, change, other)

FS Symbology

Committee

Assess need, coordinate with

requestor and stakeholder(s)

User/

Stakeholder

Does suitable

symbol exist?

Refer requestor to symbol

source

Yes

No

Refer request to GSTC

Portfolio Manager

GSTC

GSTC performs work

Is symbol

Acceptable?

Symbol added to symbol

clearinghouse/repository

No

Yes

to make this work
To Make This Work…
  • There must be buy in!
  • There are five components in the symbology change management process, each have distinct roles
    • GAC Cartography Focus Area Lead
    • FS Symbology Committee
    • Stakeholders
    • GSTC
    • Users
gac cartography focus area lead
GAC Cartography Focus Area Lead
  • Charter the FS Symbology Committee
  • Achieve buy-in from Stakeholders
  • Coordinate the design and implementation of the Symbology Change Management Process
  • Coordinate the documentation of the Symbology Change Management Process
  • Monitor Symbology Committee activity
slide10

FS Symbology Committee

  • Chaired by GSTC
  • Chartered by the GAC (Cartography Focus Area)
  • Members include representatives from WO Program areas and the FSNRAs and Regional Geospatial Groups
  • Maintain awareness of symbol sources and current FS requirements as listed in FS manuals and handbooks.
  • Identify and evaluate new requirements for map symbology submitted.
  • Coordinate communication
  • Pass requests for symbol creation or modification approved by the Symbology Committee to GSTC
stakeholder roles
Stakeholder Roles
  • Each WO staff unit, FSNRA, Detached Unit, or other stakeholder group will be required to:
    • Agree to support the process
    • Designate a symbology point of contact
  • Stakeholders in various WO staff groups are the symbology data stewards.
  • Stakeholder points of contact make decisions concerning requested new or changed symbology and text.
  • Changes involving several stakeholders will be mediated by the Symbology Committee.
gstc roles
GSTC Roles
  • Chair FS Symbology Committee
  • Administer the symbology change management process
  • Design and build symbology
  • Maintain symbology clearinghouse/

repository

user roles
User Roles
  • Become familiar with standard symbology—at least know where to find it
  • Stop building non-standard symbols (build symbology only when necessary and vet it through the standard symbology process)
  • Utilize the change management process
    • Provide clear justification for requested changes or new symbology
  • Accept decisions developed through the change management process.
    • There will not be symbol police.
    • This process works only to the extent that users abide by decisions made within the change management process.
process documentation
Process Documentation
  • Once accepted and implemented, use of the Symbology Change Management Process will be documented in appropriate Forest Service manuals
  • The process will be maintained, and is expected to evolve over time
  • Changes to the process will be submitted to and adjudicated by the FS Symbology Committee.
    • The Symbology Committee will work with stakeholder contacts to gain agreement for changes in the process
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