Red Flag Rules Training Class SD 428

1. Red Flag RulesTrainingClass SD 428

2. Red Flag Rules SD 428 The Red Flag Rules course (SD 428) was implemented at UTSA to meet the requirements and guidelines put forth by the Federal Trade Commission. 2

3. Red Flag Rules SD 428 In response to the growing threat of Identity theft, the United States Congress passed the Fair and Accurate Credit Transactions Act of 2003 (FACTA). On November 9,2007, the Federal Trade Commission circulated the final rules, known as the “Red Flag Rules”. 3

4. Red Flag Rules SD 428 The University has developed a policy for the identification, detection and prevention of identity theft. The policy is located in the Operational Guidelines; Section 2-Red Flag Rules. http://utsa.edu/financialaffairs/opguidelines/4.2.html The FTC also requires users to “train staff, as necessary, to effectively implement the program”. 4

5. Red Flag Rules SD 428 Why Universities? According to the FTC, any business that handles a “covered account” is responsible to follow the Red Flag Rules. What is a Covered account? An account that involves or is designed to permit multiple payments or transactions, which is primarily for personal, family or household purposes. It is also any account for which there is a reasonably foreseeable risk of identity theft. UTSA has deemed any student account to be a “covered account.” Any department with access to student records, who also may interact with students/parents concerning that information is responsible for compliance with this guideline. 5

6. Red Flag Rules SD 428 Although not meant to be an inclusive list, each UTSA department below has been identified as being responsible for opening-directly or indirectly-or maintaining covered accounts at UTSA and is responsible for adhering to this program. Business Affairs: • Administration: Business Auxiliary Services Operations • Financial Affairs: Financial Services and University Bursar, Perkins Student Loans, Fiscal Services Office Student Affairs: • Admissions • Registrar • Student Enrollment Services Center • Student Financial Aid 6

7. Red Flag Rules SD 428 What are “Red Flags”? Red flags are suspicious patterns or practices, or specific activities that indicate the possibility that identity theft may occur. This may include. • Alerts, notifications or warning from consumer reporting agencies • Suspicious documents • Suspicious personal identifying information • Unusual use of or suspicious activity related to covered accounts. 7

8. Red Flag Rules SD 428 Examples include • ID documents or cards that appear to have been altered or forged. • ID photograph or physical description is not consistent with the appearance of the customer presenting the documents. • Inconsistent information on identifying documents or other readily accessible information that is on file. • Social Security Number or Banner ID is the same as that submitted by another customer. • Alerts, notifications or warning from consumer reporting agencies. 8

9. Red Flag Rules SD 428 9

10. Red Flag Rules SD 428 This is a open enrollment course. Any employee with access to the My Training website will be able to take the course. There is a Course Acknowledgment at the end of the course. Notices will be sent to current employees in the identified departments once the course is available. The course will also be listed on the New Employee “On-the-job” Orientation Checklist. 10

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