www.eleave.co.in. Presentation on eLeave Time required : 10 minutes. eLeave. What this presentation Covers ? What is eLeave system ? How eLeave will benefit me ? What is my role as Section / Department head ? How to use eLeave ? Frequently asked questions.
Presentation on eLeave
Time required : 10 minutes
What this presentation Covers ?
What is eLeave system ?
How eLeave will benefit me ?
What is my role as Section / Department head ?
How to use eLeave ?
Frequently asked questions.
A thought from makers of eleave (www.eleave.co.in)
Following major facilities are provided by eLeave
Viewing leave balances
Apply online leave (without paper & pen)
Rectify attendance anomalies
(Missing punch / absenteeism)
View holiday list
Approve attendance anomalies
Approve Compensatory off & overtime.
No need for pen & paper.
You can apply leave from any PC over the network.
Contribution to ecology, saving trees
(If we don’t plant trees we have no right to cut them)
You can operate in single system if we have more than one company branches.
Boss always on travel or out of office can approve your leave over the network.
Employees always out station, or moves across various branches can keep track of attendance as well as leave.
You employees will behave more punctual, & carry more responsibility.
Reduces time required in attendance generation, rectification of anomalies & saves valuable time for time office.
Enter your 6 digit employee code prefix with 0 as your sign-in name.
Employee code 124 should sign-in as 000124
Your password is same as employee code
incase you want employee code to be saved for next logon kindly tick mark option “Remember me”
Incase you have forgotten the password click option “forgot password”
Tip: Change your password after first sign-in
Sign in Welcome screen
You can change your login year to view previous year leave details, in this screen.
HR Department can leave some messages for you, that shall appear after you sign in in this welcome screen.
The message could be something related to some documentation or submissions that may be common for all employees or specifically for you.
Click “proceed to eleave” to go to main menu.
On successful logon to eLeave a menu shall always be displayed on Top.
There are 2 different views of menus as you can see below.
View 1 :
Is a common view visible to all employees.
View 2 :
Is a special view which is visible to only HOD/Section heads etc..
This view is visible to those who have some one reporting to them.
Leave balances screen, shall display balance of leaves applicable for you.
This screen displays
Type of Leave
Opening balance during beginning of year
Leave availed during the year
Closing balance as on date.
Please note HOD or section heads shall get a list of employees reporting to them on left hand side, click the employee name to view the leave balance of that employee.
Leave application screen allows you to apply for leave either in advance before going on leave.
Incase of only those leaves where your HR has set rules to allow post leaves, you can apply prior day leaves.
eleave application is very simple, you have to enter only 1 field (which is also not mandatory)
All other screen options are mouse clickable & hence the process is easy, ensures preciseness of data & faster too.
Even the reasons are already fed into system , you have to choose from drop down.
You can apply for leave now almost 10 times faster than manual process.
Please note that there are some mandatory fields during leave application process, you cannot submit an application unless
The complete form is filled.
* This screen also displays leave balances on left side and also count of holiday/weekly offs falling during the leave period.
Leave Submission Acknowledgement
Please note you shall get an onscreen acknowledgement soon after your submission of Leave.
This screen also ensures that a mail has been sent to your leave approving/sanctioning authority you had selected in previous screen.
NOTE : Please do note call your sanction authority / HOD to inform about your leave application for next 3 days.
(They have already received a mail). After approval or rejection you shall get a mail back.
HOD/Section head can APPROVE or REJECT the leaves & attendance entries by using this screen.
This screen will display only leaves pending for Sanction/approval
HOD / section head cannot make any amendments to any leave application.
You can only approve / reject a leave.
Alternatively you can also approve or reject leave directly from your email detailed on next screen.
Leave Approval from mail
Leave register displays the complete list of all leave entries a tabular form.
Leave register is displayed with a colour legend and one can easily know the status of leave
Pending leaves appear in blue colour
Approve leaves appear in green colour
Rejected leaves appear in red colour
Santioned leaves appear in orange colour.
An employee can cancel only pending / un approved leaves (ie. All leaves in blue colour)
Similarly an HOD/Section head can cancell an approved leave.
Attendance Register (List View)
Attendance register displays date wise tabular time in & timeout with attendance anomalies.
Incase there is any anomaly in your attendance same shall appear highlighted in red color.
Major anomalies include absenteeism (Full / part of the day), Punch missing (Time in/time out missing) entries.
Incase of absenteeism, one should regularize the punch by clicking on “Apply Leave” link.
Incase of missing punch (TI/TO) Time in or time out missing, one can either delete the punch or enter the missing time
in the textbox displayed in the attendance entry for the corresponding day.
An HOD can only view attendance register for employees reporting to them.
Attendance Register ( View)
Attendance register displays date wise tabular time in & timeout with attendance anomalies in calendar form.
Also displays the status of applied Leave.
Directly approving Leaves requiring sanctioning
There are instances when an HOD/Section head needs to approve attendance or leave of employees which need
Prior sanctioning from supervisors.
Incase the HOD tries to approve the leave before sanctioning, the same shall be warned & HOD has to confirm the approval
By clicking YES button.
Attendance approval is similar to Leave approval.
Any rectification entries in punch (Addition / deletion ) for an employee has to be approved by concerned HOD/section head.
Attendance approval screen allows a manager to approve the attendance regularization entries.
Entries such as addition of Time in or timeout incase of punch missing entry or deletion of duplicate or
Extra punch can be approved using this screen.
OT Approval screen allows approval of OT.
This screen is visible only to HOD/section heads.
Employees who are eligible for OT & have worked more than prescribed no. of hours shall be displayed for OT Approval.
It is at discrete of the HOD to approve the OT, including changing of OT hours .
However one cannot approve OT more than the actual OT Hours as OT is calculated based on rules defined in the system.
Also you have to select the standard reasons for OT which has been pre defined by Time office & available in the list.
HOD or Section Head can generate and download an Excel file of Shift Schedule of employees reporting to him.
HOD or Section Head can Upload an Excel file of Shift Schedule of employees reporting to him.
Note:- Only the Excel file generated by eleave module will be valid.
Attendance Register (Rectifying anomalies) – Part I
Please note that regularization of such anomalies shall go through approval process.
This screen allows option to view holidays between the selected date range.
All applicable holidays defined by time office can be seen in this screen.
Can I cancel leave after application ?
Yes you can cancel a leave after application and before approval.
The leave cancelled before approval does not need any approval from HOD/section head.
Can I cancel leave after approval ?
Yes you can cancel a leave after approval, provided the leave is for future date.
You cannot cancel a leave after the leave from date has already been lapsed.
Can I amend a leave application ?
No, you cannot amend a leave application, Since there are various checks done
During leave application process including minimum no. of days/maximum no. of
A work around for this is cancel the existing application & apply for a new leave.
Can I apply leave after availing ?
This purely depends on the leave policies of your company. Only those leaves which
Can be applied back dated will allow application after availing. Check your leave policies.
I do not have a computer on my desk how eLeave will benefit me?
You can go to any computer over the network & apply for leave or check your attendance, you do not need any login as eleave works in browser; you can apply for leave from your colleagues desktop as it does not take more than 2 minutes.
What should I do when I forgot to punch in/out?
If you forgot a punch it will reflect in your attendance register as anomaly. Kindly rectify
the same by adding the punch manually. Note that this has to be approved by your HOD.
What should I do if I was marked absent & not applied leave?
If you have remained absent without applying leave, your attendance register shall display AA – Absent, you can either click “Apply leave” from attendance screen or you can apply a leave from “leave application” menu.
Can I take printout of my leave register, leave card or attendance ?
Sorry! eLeave aims at saving cost on paper & time. eLeave is not just an electronic leave application but an eco friendly leave application system. No printouts of attendance & leave card are allowed for the employees, in special case if you need prints of above kindly request time office for the same.
What are other features of eLeave module?
Your HOD can approve your leave directly from email.
You can get a mail notification of your leave approval or rejection directly through email.
You can view holiday register for any given date range.
HOD can approve the Overtime or Compensatory offs online.
How do I view previous year data/leaves ?
The 2nd screen after your login is message screen, that has option to choose the year for logon, You have to select a specific leave year to access your data.
How do I know if my leave is approved or rejected ?
You shall receive a mail on approval or rejection of leave, however incase you do not have a valid email account you can sign in to eLeave & go to leave register to check the status of your leave.
eLeave module is design & developed by
e-commerce 2 m-commerce
A company with a decade years of expertise in developments.
It is developed on ASP & SQL Server 2005.
You can also apply this leave on internet using www.eleave.co.in
eLeave is not just an electronic leave.
The idea of leave was basically initiated by one of the HRManager in Goa, who thought of saving trees and reduce paper.
Let us promote this concept to save paper, save trees, save earth from global warming…..
Let us implement eleave.co.in in our company and not just be a manager but an eco caring manager.