How to Use the New FIMS AAIM Module

1. How to Use the New FIMS AAIM Module Annual FIMS Comprehensive Training Y-12 New Hope Center Oak Ridge, TN March 25, 2014 Mark Gordy Gayle Smith

2. What is AAIM? • Anticipated Asset Information Module • Accessible from FIMS • Tracks planned acquisitions for DOE - regardless of planning stage • New assets • Expansion of existing assets

3. Why was AAIM created? • The Office of Management and Budget (OMB) Management Procedures Memorandum No. 2013-02 • Departments may not increase their gross square footage over their FY 2012 baseline • For owned, leased, or GSA predominant office or warehouse space • Triennially produce and annually update a plan related to office and warehouse real property acquisitions • Annually evaluate their performance against their plan • Known as Freeze the Footprint (FTF)

4. Types of Assets Tracked by AAIM • Required for: • New assets before they reach beneficial occupancy OR expansion of existing assets • Building and Trailers • Predominate usage: • May optionally be used for all other building/trailer predominate usage

5. Required for Usage Codes:

6. After beneficial occupancy … • AAIM provides a process to transfer an AAIM asset to FIMS • For new construction • Create a new FIMS record using the AAIM asset information • Archive the AAIM asset • For existing assets • Update the FIMS existing record by • Adding the AAIM sqft to the FIMS sqft • Updating the FIMS Usage Code with the AAIM Usage Code • Adding the Acquisition Cost/Rent to the FIMS record Initial Acquisition Cost/Annual rent • Archive the AAIM asset

7. FY 2014 AAIM Updates • By April 9, 2014 • Update AAIM to reflect all anticipated acquisitions and expansions occurring between FY 2014 and FY 2016 • For DOE Owned, DOE Leased buildings and trailers and GSA Owned/Leased buildings • With predominant Usage Codes of Office or Warehouse • Driven by the Annual Agency Evaluation required 120 days after the FRPP submission

8. AAIM