Reengagement / Open Doors Using best practices to move from Compliance to Excellence

1. Reengagement / Open Doors Using best practices to move from Compliance to Excellence Liz Quayle, ALE & Reengagement Compliance Manager With appreciation to Becky McLean, enrollment reporting supervisor And to Laurie Shannon, Reengagement Program Supervisor December 22, 2017

2. How Best Practices Guide Compliance • Exceed the minimum requirements • Engage instructors with the tools to facilitate student achievement • Promote student success OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

3. Preparation is Key • Enrollment Practices • “Showing up is 80% of life” – Woody Allen • Be the Forms Master • Set up the Shot • Clear Communication is the real Key Quote source: 1977 August 21, New York Times, Section 2: Arts and Leisure, He’s Woody Allen’s Not-So-Silent Partner by Susan Braudy, Page 11, New York (ProQuest). OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

4. Enrollment Practices • Best Practice: Allow time to build a relationship with the student as they complete all district and eligibility forms, initial assessments, and course enrollments throughout the first month. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

5. Opening the Door • Eligibility Form • -Over age 16, and not yet 21 as of September 1 • -Insufficient credits • Past grad year by 12 months • <70% at 12-24 months before grad date • <75% within 12 months of grad date • Never attended 9th grade, has 0 HS credits -OR, if not deficient- • -Recommended by DSHS case manager, or designated staff from juvenile justice / school district / tribal school / charter school / community educational advocacy system -Choice transfer in place (if applicable) -Initial assessment in Reading / Math -Courses are identified Prep for 9th grade level skills High school level skills High school credits toward a diploma Job skills program -First Time Enrollment requires student participation in the OD program on or before the count day. (WAC 391-700-035) OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

6. Showing up is 80% of life – Woody Allen Best Practice: Set up a face-to-face opportunity every week with every student. This citation is given in two key reference works: The Yale Book of Quotations and The Dictionary of Modern Proverbs both from Yale University Press, per Quote Investigator, https://quoteinvestigator.com /2013/06/10/showing-up OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

7. Weekly Contact and Monthly Face-to-Face For Continued Enrollment (beyond 1st three count days, including gaps) Attendancein Previous Month: Weekly contact (3+ days in a calendar week) May be one way; group emails must be directly relevant to each student included in the email Face-to-Face – 2 hours of contact – must be related to case management, instruction, or academic or career advising Indicator of Academic Progress (IAP) sometime during the previous 3 count months (not including September, which is treated as a “bye”) • For Continued Enrollment • (2nd & 3rd count days): • Attendance in Previous Month: • Weekly contact (3+ days in a calendar week) • May be one way; group emails must apply directly to the case management of each student included in the email • Face-to-Face – 2 hours of contact – must be related to case management, instruction, or academic or career advising OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

8. Continuous EnrollmentOne school year to the next: FTE claims allowed & Gaps OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

9. Indicator of Academic Progress Best Practices: -Give students opportunities to earn an IAP each month they are enrolled. -Clearly note the IAP gained in the Weekly Contact documentation. -Request a definition of “significant gain” from the tool’s publisher and keep a copy of that correspondence on file for use in identifying IAPs. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

10. Indicators of Academic Progress (IAPs) • Completes a college readiness course at competency level • Completes a job readiness course at competency level • Completes a paid/unpaid cooperative work-based learning experience of 45+ hrs • First time enrollment in a college-level course • Completes an English as a Second Language (ESL) class • Completes an Adult Basic Education (ABE) class • Completes a series of short-terms industry recognized certificates totaling 40+ hrs • High school credit > 0.25 cr • >1 College credit • 40+ hr college program certification • 40+ hr industry certification • Passes a state board of education grad requirement test/benchmark • Passes a high school equivalency certificate measure • Passes a state assessment • Significant gain as defined by assessment tool’s determination of significant gain • Completes a grade level non-credit course (< 9th grade coursework) OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

11. Limitations on Enrollment • Best Practice: • Maintain Clear Communication with all parties and entities responsible for enrollment. No surprises on count day! OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

12. Maximum FTE • Cannot also be simultaneously enrolled at the high school / ALE • Cannot have earned high school diploma or associate’s degree (GED is OK) • Maximum AAFTE of 1.00; Maximum 1.00 FTE in one month (including students shared with Special Education / ELL / Jobs for WA Grads) Maximum 1.6 FTE for students shared with Skills Center Maximum 1.2 FTE for students shared with Running Start • College course <100 level = 1.00 FTE (no voc funding allowed) • College course >100 level = generated FTE by cr/15 ; 15 cr = 1.00 FTE (enhanced vocfunding allowed) OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

13. Program Requirements outside enrollment • Best Practice: • Maintain a notebook or sharepointwith this documentation for audit purposes. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

14. Program Notebook/Sharepoint Contents PROGRAM DETAILS • Letter of Intent, Scope of Work, Consortium Agreement on file • Calendar = 10+ months of instruction • 900 hours of instruction is available through the school year • Two hours of instruction per day is available to students • Instructional staff ratio < 1:25 - OR - • Instructional + support staff (under direct supervision) ratio < 2:50 • STAFF • Case management staff ratio <1:75 • Qualifications of staff: • Case Manager: minimum BA/BS Social work, counseling, education or related field; 2+ years’ experience in case management, counseling, or related field work for at-risk youth or 16-21 year-olds. • Instructional Staff: appropriate certification and endorsements or school board approvals for out-of-area assignments; or appropriate college staffing requirements. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

15. Questions? For more information, Contact: lizquayle, ALE & Reengagement Compliance Manager Liz.Quayle@k12.wa.us / (360) 725-6106 Laurie Shannon, Reengagement Program Supervisor lauRIe.Shannon@k12.wa.us / (360) 725-4472 Becky McLean, Enrollment Supervisor becky.mclean@k12.wa.us / (360) 725-6306 For more detailed enrollment reporting information, viewBecky McLean's Enrollment Training Webinar.