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CV/Resume & Cover Letter Writing. Brian Rybarczyk, Ph.D. [email protected] Director, Academic & Professional Development The Graduate School UNC Chapel Hill. Goals. Learn effective structures of CVs and cover letters How to align content of CV and cover letter with job ad

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Cv resume cover letter writing

CV/Resume & Cover Letter Writing

Brian Rybarczyk, [email protected], Academic & Professional Development

The Graduate School

UNC Chapel Hill


Goals
Goals

  • Learn effective structures of CVs and cover letters

  • How to align content of CV and cover letter with job ad

  • Tailor your own CV and cover letter


Job

Position

Cover

Letter

CV

Other Application Materials

References/letters

Research/teaching statement

Writing samples


How long do prospective employers look at your cv resume and cover letter
How long do prospective employers look at your CV/resume and cover letter?

A) 30 seconds

B) 2-3 minutes

C) 20 minutes

D) throughout the hiring process


What are they really looking for
What Are “They” REALLY Looking For? cover letter?

  • Fit – background (research and training discipline area) and qualifications aligned with posted position

  • Experience – aligned with posted position

  • Productivity

  • Other

    • Other qualifications specified in job ad

    • Pedigree – Educational institutions, advisors, labs

    • Time to degree


Academic cover letter?

  • Area of research/scholarship

  • Productivity: pubs & presentations

  • Teaching

  • Grant writing

  • Fit with potential colleagues


Strategy Development Process to cover letter?Achieve Competitive Advantage

Distinctive Competencies –

Differentiation Advantage

Or

Cost Advantage

Resources

Value Creation

Strategy

Capabilities

What do you have to offer that they want?

What’s your Differentiation Advantage?

http://www.quickmba.com/strategy/competitive-advantage/


Experience
EXPERIENCE cover letter?

You can translate the experience you have to the job you’re applying to

Either you have it

OR


What if
What if… cover letter?

  • I don’t have a lot of publications?

    • Explain type of research/project

    • Describe progress of the project

  • I don’t have the right skills to match job?

    • Think about projects differently

    • May not be the right job for you

  • I have experience in other areas

    • Highlight transferable skills

    • Management skills, project development, teaching, organization


Job cover letter?

Position

Cover

Letter

CV

Other Application Materials

References/letters

Research/teaching statement

Writing samples


Cover letter advice
Cover Letter Advice cover letter?

Action

Message

Know your audience

Detailed and organized

Can do all that is required

Non selective, may not be able to fulfill responsibilities

Not serious about THIS position

  • Address properly

  • Match materials to correct position

  • Address all aspects of the job description

  • Stretch your fit for the position

  • Missing/Generic letter


Education cover letter?

Ph.D. English & Comparative Literature – UNC Chapel Hill (December 2011)

B.S. English with a minor in art – Cornell University (May 2006)


Education cover letter?

Ph.D. English & Comparative Literature – A.B.D., expected 2013

Large Research University, City, State

Dissertation title:

Advisor:

B.A. English Literature, minor Art History – Cornell University 2006


Teaching Experience cover letter?

TA for English 101 course – Spring 2008

Instructor, ENG322 – Fall 2009

Instructor, ENG250 – Spring 2010


Teaching Experience cover letter?

Large Public University, City, State, Graduate Instructor, 2006- present

ENGL 102 – Grammar and Structure

ENGL 101 – Essentials of Language

Teaching Experience

Instructor, Large Public University, City, State

Grammar and Structure (undergraduates, Spring 2007)Essentials of Language (undergraduates, Fall 2006)

Teaching Assistant, Small School, City, State

Introductory Writing (undergraduates, Fall 2005)


PUBLICATIONS cover letter?

Your name, author 2, author 3. Year. Title. Journal, Issue.

GRANTS

Title of grant, funding agency, duration, amount (role: PI)

Exploration of North Carolina’s Water Quality, Environmental Protection Agency, 2010-2013, $10,000 (role: Director, PI: Dr. Smith)


General guidance
General Guidance cover letter?

  • Know your audience – need to tailor documents for position and place

  • Describe experiences to illustrate marketable skills

  • Highlight results and accomplishments – not just tasks

  • Quantify and qualify

  • Break up long sentences

  • Be consistent – dates, formatting, etc

  • Absolutely no mistakes allowed – Proofread!

  • Importance is shown by order (top to bottom, left to right) reverse chronological order

  • Use text formatting to make information easy to find (i.e. bold, underlines, bullets), and headings but do not overdo it


Don ts
DON’TS cover letter?

  • Forget to seek assistance

  • Worry about length – no set rules for CVs

    • 3-5 for early career, 15-20 for senior scholars

  • Include unnecessary information - i.e. interests, hobbies, martial status, age, race, and religious affiliations, astrological sign, kids names, etc.

  • Be humorous or cute

  • Be careful of CV advice from UK websites

  • Pad


Cv padding
CV Padding cover letter?

  • Presenting a paper multiple times

  • Lots of “manuscript in preparation” or “forthcoming”

  • Too much description of research

  • Including lots of “invited lectures” which are really local, dept seminars

  • Including non-authored publications

  • Long lists of courses taken

  • Class presentations


Social media
Social Media cover letter?

  • Ensure consistency

  • Dangers of what is public – think about transition from grad student/trainee to professional

    • Blogs, Facebook

  • LinkedIn – (more resume like than CV)

    • Summary important – who, what, why unique

      http://www.linkedin.com/in/rachelesterline

      show that you’re connected, you know field


Resources
Resources cover letter?

The Chronicle’s CV Doctor

http://chronicle.com/article/The-CV-Doctor-Is-Back-/49086/


Resources1
Resources cover letter?

  • Versatile PhD – Premium Content – Hiring Success Stories – samples

  • University Career Services

    • http://careers.unc.edu

  • LinkedIn advice http://tarheelsintransit.wordpress.com/2009/04/07/writing-an-effective-linkedin-summary/

  • http://www.chrisbrogan.com/write-your-linkedin-profile-for-your-future/

  • Faculty and other students/postdocs in your depts

  • Resumes

    • http://careerdevelopment.brown.edu/phd/resumes_cover_letters


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