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Where We Are Now. Project Management Structures. Challenges to Organizing Projects The uniqueness and short duration of projects relative to ongoing longer-term organizational activities

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project management structures
Project Management Structures
  • Challenges to Organizing Projects
    • The uniqueness and short duration of projects relative to ongoing longer-term organizational activities
    • The multidisciplinary and cross-functional nature of projects creates authority and responsibility dilemmas.
  • Choosing an Appropriate Project Management Structure
    • The best system balances the needs of the project with the needs of the organization.
project management structures1
Project Management Structures
  • Organizing Projects: Functional organization
    • Different segments of the project are delegated to respective functional units.
    • Coordination is maintained through normal management channels.
    • Used when
      • the interest (work content) of one functional area dominates the project or
      • one functional area has a dominant interest in the project’s success.
functional organization of projects
Advantages

No Structural Change

Flexibility

In-Depth Expertise

Easy Post-Project Transition

Disadvantages

Lack of Focus

Poor Integration

Slow

Lack of Ownership

Functional Organization of Projects
project management structures cont d
Project Management Structures (cont’d)
  • Organizing Projects: Dedicated Teams
    • In a projectized organization where projects are the dominant form of business, functional departments are responsible for providing support for its teams.
    • Teams operate as separate units under the leadership of a full-time project manager.
project organization dedicated team
Advantages

Simple

Fast

Cohesive

Cross-Functional Integration

Disadvantages

Expensive

Internal Strife

Divisiveness between project team and the parent company

Limited (in-house) Technological Expertise

Difficult Post-Project Transition

Project Organization: Dedicated Team
project management structures cont d1
Project Management Structures (cont’d)
  • Organizing Projects: Matrix Structure
    • Hybrid organizational structure (matrix) is overlaid on the normal functional structure.
      • Two chains of command (functional and project)
      • Project participants report simultaneously to both functional and project managers.
    • Matrix structure optimizes the use of resources.
      • Allows for participation on multiple projects while performing normal functional duties.
      • Achieves a greater integration of expertise and project requirements.
different matrix forms
Different Matrix Forms
  • Weak Form
    • The authority of the functional manager predominates and the project manager has indirect authority.
  • Balanced Form
    • The project manager sets the overall plan
    • The functional manager determines how work to be done.
  • Strong Form
    • The project manager has broader control.
    • Functional departments often act as subcontractors to the project.
project organization matrix form
Advantages (compared to functional org.)

Efficient

Strong Project Focus

Easier Post-Project Transition

Flexible

Disadvantages

Dysfunctional Conflict

Predicated on tension between functional managers and project managers,

Due to different expertise & perspectives, resulting from conflicting agendas and accountabilities.

Infighting

Among project managers due to sharing resources

Stressful

As it violates the unity of commandmgt. principle

Slower than projectized org.

In order to forge agreements across functional groups

Project Organization: Matrix Form
division of project manager and functional manager responsibilities in a matrix structure
Division of Project Manager and Functional Manager Responsibilities in a Matrix Structure

Project Manager Negotiated Issues Functional Manager

What has to be done? Who will do the task? How will it be done?

When should the task be done? Where will the task be done?

How much money is available to Why will the task be done? How will the project involvementdo the task? impact normal functional activities?

How well has the total project Is the task satisfactorily How well has the functional been done? completed? input been integrated?

TABLE 3.1

choosing the appropriate project management structure
Choosing the Appropriate Project Management Structure
  • Organization (Form) Considerations
    • How important is project (mgt.) to the firm’s success?
      • If critical, => consider projectized organization
    • What percentage of core work involves projects?
      • More than 75% of core work involves projects => use project org.
      • Have both MTS & MTO in the org., => consider matrix.
      • Very few projects, => dedicated teams or outsourcing
    • What level of critical resources (human and physical) are available?
      • Somewhat available but need to share, => matrix
      • Not available, => outsourcing
choosing the appropriate project management structure cont d
Choosing the Appropriate Project Management Structure (cont’d)
  • Project Considerations
    • Size of project
    • Strategic importance
    • Novelty and need for innovation
    • Need for integration (number of departments involved)
    • Environmental complexity (number of external interfaces)
    • Budget and time constraints
    • Stability of resource requirements
  • Notes:
    • The higher the levels of these factors, the more autonomy and authority the project manger and project team need in order to be successful
rated effectiveness of different project structures by type of project
Rated Effectiveness of Different Project Structures by Type of Project

Source: Larson, E. W., and Gobeli, D. H., “Matrix Management: Contradictions and Insights,” California Management Review, vol. 29, no. 4 (Summer 1987), p. 137.

FIGURE 3.6

organizational culture
Organizational Culture
  • Organizational Culture Defined
    • A system of shared values, beliefs, norms, and assumptions which bind people together, thereby creating shared meanings.
    • The “personality” of the organization that sets it apart from other organizations.
      • Provides a sense of identify to its members.
      • Helps legitimize the management system of the organization.
      • Clarifies and reinforces standards of behavior.
identifying cultural characteristics
Identifying Cultural Characteristics
  • Study the physical characteristics of an organization.
  • Read about the organization.
  • Observe how people interact within the organization.
  • Interpret stories and folklore surrounding the organization.
key terms
Key Terms

Balanced matrix

Dedicated project team

Matrix

Organizational culture

Projectitis

Projectized organization

Project Office (PO)

Strong matrix

Weak matrix

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