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Pegasus Software. Workplace Pensions Reform. Pegasus Software. Workplace Pensions Reform. Steve Power Product Specialist. Agenda. What is auto enrolment? . New Pensions law started in October 2012 Employers will have to auto enrol workers into Pensions. National Employment Savings Trust .

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Pegasus Software

Workplace Pensions Reform


Pegasus Software

Workplace Pensions Reform

Steve Power

Product Specialist


Agenda

What is auto enrolment?

  • New Pensions law started in October 2012

  • Employers will have to auto enrol workers into Pensions

National Employment Savings Trust

  • Who are NEST & what do they offer

Coffee Break


Agenda

Operating auto enrolment within Opera 3

  • Activating & running auto enrolment at your Staging Date

  • NEST Integration

  • Communicating with your workers – Using XRL

  • Storing Documents – Using Document Management

Pegasus Web Xchange

  • What is Pegasus Web Xchange

  • Overview of Payroll Self Service


Auto Enrolment

What is auto enrolment?

  • New Pensions law started in October 2012

  • Employers will have to auto enrol workers into Pensions

  • Pay into that Pension Scheme

  • Inform their workers about auto enrolment


Auto Enrolment

Why are the Pension Regulators doing this?

  • Encourage private pension saving

  • People living longer

  • Many not saving enough

  • Over 50% of adults have no Private Pension savings

  • Provide another source of Income when retired

  • State Pension is only £110.15 a week for a single person

  • Employers to enrol worker automatically to help

  • people save

  • Estimated 8 million worker will be auto enrolled

  • An individual can opt out if required


Auto Enrolment

How will this be implemented?

1.Nominate a contact

2.Know your staging date

3.Assess your workforce

4.Review your pension arrangements

5.Communicate the changes to all your workers

6.Automatically enrol your 'eligible jobholders'

7.Register with The Pensions Regulator and keep records

8.Contribute to your workers' pensions


Nominate a point of contact

Nominate a point of contact

Log into the Pensions Regulators Website

www.TPR.gov.uk/autoenrol-nominate


Nominate a point of contact


Know your staging date

Knowing the staging date?

The date when the new law is ‘switched on’ for employers is known as the ‘staging date’. The staging date for employers varies according to the number of employees they employ.


Know your staging date


Know your staging date


Know your staging date

Knowing the staging date?

www.ThePensionsRegulator.gov.uk

www.TPR.gov.uk


Know your staging date


Assess your workforce

What do you mean by assessing your workforce?

You need to assess the category a worker falls into

So how can they be categorised?

  • 3 Category

    • Eligible job holder

    • Non-eligible holder

    • Entitled worker

  • 2 Thresholds

    • Auto enrolment threshold (£9,440)

    • Qualifying earnings lower threshold (£5,668)


The different types of workers

Workers

Jobholders

• Aged 16-74

• Earning below £5,668

Have a right to join

• Aged 22-SPA

• Earning above £9,440

Must be automatically enrolled

• Aged 16-74

• Earning above £5,668

but below £9,440

OR

• Aged 16-21 or SPA-74

• Earning above £9,440

Have a right to opt in

Entitled workers

Eligible jobholders

Non-eligible jobholders


State Pension Age

Remember, the State Pension Age is changing


Review your pension arrangements

Who actually is a worker?

  • Definition of a worker

    • Works under a contract of employment

    • Has a contract to provide work or services personally (i.e. they cannot send a substitute or sub-contract the work)

  • Agency workers

  • Seafarers

  • Offshore workers


Review your pension arrangements

What do we need to do in order to review our pension arrangements?

  • Select Qualifying Pension Scheme

    • Auto enrolment criteria

    • Qualifying criteria

    • Minimum requirements


Review your pension arrangements

  • Minimum requirements - Contribution levels

  • Qualifying earnings (£5,668 – £41,450)

  • Certification


Review your pension arrangements

  • Phased Introduction

  • Qualifying earnings (£5,668 – £41,450)


Review your pension arrangements

  • Phased Introduction – Certification

  • Tier 1

  • Tier 2

  • Tier 3


Review your pension arrangements

What if I have an existing pension scheme?

Does that pension scheme meet the criteria for a Qualifying Scheme

Can I use my existing pension scheme to auto enrol other workers?

  • If confirmed as Qualifying Scheme then ‘yes’

  • Or select other Qualifying Schemes

    • Other

    • NEST


Communicate the changes to all your workers

What type of communications will I need to provide to my workers?

  • Entitled worker

    • Rights to “join” a pension scheme

  • Non-eligible holder

    • Right to “opt-into” an auto enrolment scheme

  • Eligible job holder

    • Information about the auto enrol process


TPR – Helpful Tools


TPR – Helpful Tools


TPR – Helpful Tools


TPR – Helpful Tools


TPR – Helpful Tools


TPR – Helpful Tools


TPR – Helpful Tools


TPR – Helpful Tools


TPR – Helpful Tools


Automatically enrol your 'eligible jobholders'

How do I auto enrol 'eligible jobholders'?

  • Must enrol within the joining window

    • Information to pension provider

    • Information to eligible job holders


Automatically enrol your 'eligible jobholders'

Pensions Regulator – www.tpr.gov.uk

NEST – www.nestpensions.org.uk

DWP – www.dwp.gov.uk


Automatically enrol your 'eligible jobholders'

How do I auto enrol 'eligible jobholders'?

  • Must enrol within the joining window

    • Information to pension provider

    • Information to eligible job holders

    • Activate membership to the pension scheme

  • Opt out period

    • Eligible job holders can opt out using “opt-out notice”

    • Contributions made during period are returned


Automatically enrol your 'eligible jobholders'

Opt-out Notice

  • Details to identify the jobholder

    • Employer / Jobholder Name / NINO / DoB / etc.

  • What you need to know statements to the jobholder

    • Your employer cannot ask or force you to opt-out

    • If your are asked to leave contact www.tpr.gov.uk

    • If you change your mind you may be able to opt back in

    • If you change job your new employer will normally put you back into pension saving

    • If you have another job, your other employer might put you into pension saving. This notice applies only to the employer named above


Opting in and joining a pension scheme

How do I handle opt ins & joining requests?

  • Non eligible jobholders

    • Right to opt in to the auto enrolment Pension Scheme

    • Opt in notice

  • Entitled workers

    • Right to join a Pension Scheme

    • Joining notice


Post Auto Enrolment

What are my on-going responsibilities?

  • On-going responsibilities

    • Paying contributions

    • Record keeping

    • Manage opt-outs / opt-ins


Postponement

Can we postpone the auto enrolment process?

  • Postponement up to 3 months

    • Employer postpones for employees

    • New starters

    • Workers becoming eligible Job holders


Register with The Pensions Regulator

What do I have to do to register with The Pensions Regulator?

  • Register within 4 months of staging date

    • Details of employers business

    • Detail of qualifying schemes used

    • Number of eligible job holders auto enrolled

  • How

    • On-line


Register with The Pensions Regulator


Register with The Pensions Regulator


Safeguards

So what safeguards are in place to protect employees?

  • At Job interview must not screen applicants based on “opt -out”

  • No inducements

    • Extend or renew a contract

    • Offer a one-of payment or a higher salary

    • Offer a promotion

    • Prohibitive activity

      • -Withhold a promotion

      • -Withhold a pay increase

      • -Redundancy or dismissal


Summary

1.Know your staging date

2.Assess your workforce

3.Review your pension arrangements

4.Communicate the changes to all your workers

5.Automatically enrol your 'eligible jobholders'

6.Register with The Pensions Regulator and keep records

7.Contribute to your workers' pensions


Pegasus Software

Coffee Break


Pegasus Software

Implementing Auto Enrolment in Opera 3


Implementing Auto Enrolment

Recording your Staging Date

Payment Profiles


Implementing Auto Enrolment

Maintenance / Payment Profile / Auto Enrolment


Implementing Auto Enrolment

Activating Auto Enrolment

Payment Profiles

Pension Schemes

At Your Staging Date

Assessing Your Workforce

Opting Out

Registering with Pensions Regulator


Register with The Pensions Regulator


Implementing Auto Enrolment

Activating Auto Enrolment

Payment Profiles

Pension Schemes

At Your Staging Date

Assessing Your Workforce

Opting Out

Registering with Pensions Regulator

NEST Integration


Implementing Auto Enrolment

Version Numbers for 2013/2014 Payroll Release

  • Auto Enrolment

    • Opera 3 -v1.80

    • Opera II-v7.20

    • NEST Functionality

      • -Opera 3 -v1.81

      • -Opera II-v7.21

    • XRL with NEST

      • -XRL-v1.50


Implementing Auto Enrolment

Origo Pension Providers


Communications to your workforce

You are required to keep your employees informed

  • Letter 1 – Eligible Jobholder / No Postponement

  • Letter 2 – Non Eligible Jobholder / No Postponement

  • Letter 3 – Entitled Worker / No Postponement

  • Letter 4 – Workers Already in a Qualifying Pension

  • General Notice A – Postponement (All Workers)

  • General Notice B – Postponement (Ex. Pension Members)

  • General Notice B – Postponement (Non Eligible Workers)

  • General Notice B – Postponement (Entitled Workers)


Communications to your workforce

How are you identify who gets what letter?

You need to assess the category a worker falls into

How about using Pegasus XRL?

  • XRL allows you to extract data from the Opera Payroll

    • Extraction is into Excel

  • Excel allows you to mail merge with Word

    • Download the letter templates for TPR / NEST


Pegasus Software

Pegasus Web Xchange in Opera 3


Opera 3 – Pegasus Web Xchange

Pegasus Web Xchange – Overview

Opera 3

Database

PWX

Database

Subset of Opera 3 data

+

Data “synced” via

Communication

Framework

PWX specific data

Communication

Framework

Opera 3

Website


Payroll Self Service


Payroll Self Service

Pegasus Web Xchange – Overview


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service


Payroll Self Service

How much can you save?

Depends on how you process your payslips

Some Examples

  • 50 Monthly Paid Employees

    • Annual Cost - £564

    • Savings over 3 years - £448

  • 100 Weekly Paid Employees

    • Annual Cost - £6,136

    • Savings over 3 years - £16,570


Payroll Self Service

Future Enhancements

  • Electronic P60’s

  • Timesheets

  • Holiday Requests & Authorisation


Payroll Self Service


Product Demonstration Videos


Product Demonstration Videos

  • Credit Management Centre

  • Rectify Allocations

  • Landed Costs

  • Retrospective Debtors & Creditors

  • Notification Services

  • Pegasus Dashboards

  • Stocktake

  • Open Period Accounting

  • XRL

  • Payroll Self Service


Product Demonstration Videos

  • RTI

  • Auto-enrolment

  • Payroll

  • Supply Chain

  • CRM

  • Pegasus Construction Industry Solutions


Pegasus Software

Thank you


Pegasus Software


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