SABRE - What Does This Acronym Represent?

SABRE Project: Helping NCATE visitorsto understand the Road to our New Web-Based Student Information System at Buffalo State

SABRE - What Does This Acronym Represent? • Student • Admissions, Aid • Billing • Registration • Enrollment Management

Overview of SABRE Project’s Origin Assessment of Buffalo State’s technology indicated that there was: Visit the SABRE Web site at : www.buffalostate.edu/offices/sabre FOR MORE INFO...

Need for a Web-based student information system (on-line registration) • What this means to NCATE:Students will be better able to select courses that are appropriate to meet their program requirements

Need to provide students with extended hours of access to their information from anywhere • What this means to NCATE:Teacher Education students will be empowered to get access to their information at their own convenience

Need to enhance campus access to student information • What this means to NCATE:Needs for the kind of reporting that NCATE requires will be available to department chairs, deans, the A.V.P. of Teacher Education; Examples are provided on the site for NCATE visitors

SABRE Mission Statement • The SABRE Team will implement a tailored state-of-the-art student information system that enhances services to our constituencies by:

SABRE Mission Statement (continued) • Fostering student enthusiasm and providing students with timely, accurate, interactive enrollment management services.

SABRE Mission Statement (continued) • Empowering faculty, staff and administrators via transformed academic advisement, student services, and the availability of useful information.

SABRE Mission Statement (continued) • Strengthening the image of Buffalo State College.

Who is on the SABRE Team?

SABRE Project Leadership • Sharon Cramer, Ph.D. Executive Director, SABRE (Professor, Exceptional Education) • Carole Schaus Associate Director, SABRE (Associate Registrar)

SABRE Team Members Full time team members: Admissions: Paul Bink & Gwen Veira Financial Aid: Connie Cooke & Sharon Spagnoli Graduate Office: Mary Lou Hartnett Registrar’s Office: Colleen Meeks & Carole Schaus Student Accounts: Leslie Dixie-Smith &Pat Black Staff Assistant: Lynn Szabo Oracle Project Manager: Steve Sesit Part time members: Computing Services • Cheryl Thompson • Patrick Dewind • Brendan Rooney • Romney Taylor • Marie Unson Institutional Research: Yves Gachette

SABRE Facts • It is estimated that the SABRE Team will be together until the Oracle Student System is implemented. At the end of the Project, each member will return to the office from which they came. Visit the SABRE Web site at : www.buffalostate.edu/offices/sabre FOR MORE INFO...

SABRE Project Activities 1999-2000 – Start-up: the SABRE Team communicated with campus community to seek advice and input on the student information system.

Activities (continued) 2000-2001 - The SABRE team tested Oracle’s early releases of the new software, while developing methods and identifying technical and training support needed to implement the new software.

Activities (continued) 2001-2004 - The new software will be installed and tested. A preliminary version will be tested, and a more advanced version will be implemented. SABRE team will make sure the system functions effectively and that members of the campus community have been trained.

Overview of Road Traveled • Completed Milestones – A “milestone” is an important event in a project that is usually accompanied by a document.

The Road Traveled (continued) • Campus Communications – Participation is required from all stakeholders to ensure a successful software implementation. Effective two-way exchange of information with the campus is vital.

SABRE Milestones Completed • Reports Inventory - RD.100 – Listing of reports and jobs currently produced by Computing Services • Current Business Baselines - RD.020 – Describes how Buffalo State currently conducts business

Milestones (continued) • Project Glossary - DO.010 – Listing of project acronyms and terms • Scope, Objectives, and Approach (SOA) Document - CR.010 – Identifies “risks” that can impede the success of the project

Milestones (continued) • Future Process Model - RD.040 – Describes how Buffalo State plans to conduct business in the future • Technical Architecture Documentation (TA.050) describes the existing application and technical architecture of the components at Buffalo State College within the scope of the SABRE project

Overview of SABRE Team’s Communication Activities • Held Campus-wide Update sessions in Fall 1999, Spring 2000, Fall 2000, and Spring 2001, Fall 2001, January 2002, Spring 2002 • Conducted 28 Informational-gathering sessions • Initiated 4 Best Practices Topics

Communication (continued) • Facilitated 33 Cross-functional sessions • Conducted 9 Training Focus Groups • Conducted 12 Campus Investigations regarding concerns relevant to SABRE’s success

Communication (continued) • SABRE Bytes (newsletter - 11 issues) • SABRE Web site - (8,438 visitors, 10/04/2002) www.buffalostate.edu/offices/sabre

SABRE Team’s Current Work In Progress • Testing of Oracle Software – Version 11.5.7

Navigational/Functional Training • Understanding how to use the new software

Implementation Training • Learning set-up procedures for Undergraduate & Graduate Admissions, Registration and Student Finances • Entering Buffalo State data into the system

Gap Fit The SABRE team is working on “Gap/Fit” during 2001-2002. This is a process to identify the differences between Buffalo State’s operational requirements and Oracle software’s capabilities.

Gap Fit (continued) After differences or “gaps” have been identified, resolution options are determined.

Completed Work - Campus Community Phase 1 Certification Training March 2001 - August 2001

Phase 1 Certification Training • Consisted of on-campus courses in Word, Excel, Windows, Outlook and Browser taught by: • Internal Campus Trainers - Faculty/Staff Technology Development Center (FAST) (continuing) • External Campus Trainers - IKON (IKON training ended in August 2001)

Phase 1 Certification Training • Buffalo State course in Change Management was taught by: • Human Resource Management

Future Campus Training • Phase 2 Certification Training on the New Student Information System Will be instituted just prior to actual implementation of the new system

Phase 2 Certification Training Specific training on the navigation and functionality of the student information system.

Phase 2 Certification Training Required for all faculty, staff and students who will use the new student information system.

Phase 2 Certification Training Delivered “just in time” after software release and prior to implementation.

View SABRE Project’s Frequently Asked Questions • www.buffalostate.edu/offices/sabre/faqs.html

For More Information Contact the SABRE Project: (716) 878-3422 voice (716) 878-3423 fax sabre@bscmail.buffalostate.edu e-mail www.buffalostate.edu/offices/sabre web site

Thank you for taking the time to learn about SABRE!For more information: Contact the SABRE Project: (716) 878-3422 voice (716) 878-3423 fax Any member of the SABRE team directly sabre@bscmail.buffalostate.edu e-mail www.buffalostate.edu/offices/sabre web site

SABRE - What Does This Acronym Represent?