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INIS Progress and Activities January - July 2012 35th ILOs Meeting: Actions and Recommendations

Agenda. Roles of National INIS Centre and INIS Secretariat. INIS Progress and Activities January - July 2012 35th ILOs Meeting: Actions and Recommendations Summary. The Role of National INIS Centre. Coverage of national literature; current and historical.

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INIS Progress and Activities January - July 2012 35th ILOs Meeting: Actions and Recommendations

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  1. Agenda • Roles of National INIS Centre and INIS Secretariat • INIS Progress and Activities January - July 2012 • 35th ILOs Meeting: Actions and Recommendations • Summary

  2. The Role of National INIS Centre • Coverage of national literature; current and historical 1. Collect, select literature and prepare input 2. Send full text of NCL; Core activities • Maintain contact with users and producers of literature • Contribute to INIS improvement and development

  3. The Role of National INIS Centre • Promotion and Outreach; 2. Input 1. Products not only for identifying new users, but also for identifying literature / input sources • Identify INIS as the source of information whendisseminating or repackaging such information

  4. The Role of INIS Secretariat • Management of INIS • Input control and computer processing • Products • Development and maintenance of tools, manuals, authorities, etc. • Assistance and Capacity Building

  5. Rights and Privileges of INIS Centre • Receive assistance from the INIS Secretariat • Cooperate with other INIS Members • Participate at the INIS Liaison Officers meetings • Receive copy of the INIS Products • Receive financial assistance to participate at INIS meetings

  6. Overview of INIS Operation Decentralized National INIS Centres Decentralized National INIS Centres Input preparation Utilization Collection Input control and Computer processing - Acquisitions Atomindex files • Articles • Reports • Books • Conference • Proceedings • etc… INIS Collection NCL - Descriptive cataloguing - Indexing - NCL processing Tools Manuals User/ Producer Assistance Capacity Building Taghrid ATIEH

  7. Creation of the Nuclear Information Section (NIS): INIS Unit IAEA Library Unit Systems Development and Support Group (SDSG) Over 90,000 library records added to INIS Collection INIS Progress and Activities January - July 2012

  8. INIS Membership: Welcome Bosnia and Herzegovina 128 Member States and 24 international organizations 152 INIS Members INIS Progress and Activities January - July 2012

  9. Growth of INIS Collection: 68 645 records addedTotal: 3 436 096 2078 records corrected by INIS Secretariat 26 378 NCL full texts addedTotal: 461 069 311 962 NCL available to public Usage of INIS Collection: 50 000 searches/ monthly 3000 downloads / monthly INIS Progress and Activities January - July 2012

  10. INIS Progress and Activities January - July 2012

  11. INIS Progress and Activities January - July 2012 Input to the INIS Collection by Literature Type Over 71% journal articles Only 21.4 % NCL

  12. Input to the INIS Collection by Subject Area INIS Progress and Activities January - July 2012

  13. INIS Secretariat: 57 % INIS Members: 43 % - from 77 INIS Members INIS Progress and Activities January - July 2012 Input to the INIS Collection: On-going contact with INIS Members for further contribution and INIS input submission

  14. INIS Secretariat: Electronic Journal records: AIP, Elsevier, IOPP, Springer Voluntary contributions: National INIS centre of France : 781 records National INIS centre of Syria: 811 records INIS Progress and Activities January - July 2012 Input to the INIS Collection: • Voluntary contribution from INIS Centres is most welcome

  15. INIS Progress and Activities January - July 2012 Input to the INIS Database (National vs. voluntary input)

  16. INIS Progress and Activities January - July 2012 Input to INIS Collection by Country of Input (including voluntary input) Top 20 countries

  17. Non-Conventional Literature (NCL): 14 665 total NCL records added to INIS Collection Only 21.4% of the total input 12.9% at INIS Secretariat INIS Progress and Activities January - July 2012 • INIS Centres are encouraged • to increase their NCL contribution, when possible

  18. Non-Conventional Literature (NCL) – Microfiche Digitization: 20 434 full texts digitized and added to INIS Collection Almost 80% of the microfiche collection digitized Digitization of out of print IAEA publications INIS Progress and Activities January - July 2012

  19. Conference Authority Tool (CAT): identify missing conferences in INIS 222 missing conferences identified in 18 Member States ILOs contacted encouraging possible coverage INIS Progress and Activities January - July 2012

  20. Computer-Assisted Indexing (CAI): CAI batch and CAI online Member States using CAI: China, Germany, Iran, Uzbekistan, Vietnam, Austria, Bulgaria, Cuba, Japan, Mexico, Uruguay INIS Progress and Activities January - July 2012 • CAI online and CAI batch are one of INIS regular services • INIS Centres are encouraged to make use of CAI

  21. WinFIBRE: upgraded version (3.0.9) Developed and made available to INIS centres on the FTP server New features facilitate input preparation and improve its quality INIS Progress and Activities January - July 2012

  22. INIS Collection Search (ICS)- New version developed with several valuable features including: Integration with the INIS Multilingual Thesaurus Full integration with INIS authorities; Subject Categories, Journals and Report Prefixes Enhanced multilingual user interface INIS Progress and Activities January - July 2012 • INIS centres are encouraged to use INIS searchwidget and add links to INIS from their websites

  23. INIS Database Production System (IDPS) is now Unicode compliant: Increased efficiency in INIS records processing Substantially improved both the quality and accuracy of the INIS Collection INIS Progress and Activities January - July 2012

  24. “Consultancy Meeting on Knowledge Preservation of Major Accidents in Nuclear Industry, 19–22 March 2012”,IAEA INIS Secretariat presented the important role of the national INIS centres in preserving such information Contact made with ILOs of Japan, USA and Ukraine: Enhance coverage of published literature of the major accidents ILO of Japan presentation: ” The Role of INIS in Collecting and Preserving Major Nuclear Accident’s Literature” Main TMI publications: majority are in INIS, some NCLs missing Opportunity to further enhance INIS coverage and the role of national INIS centres INIS Progress and Activities January - July 2012

  25. Capacity Building: Assistance provided to national INIS centres; Croatia, Georgia and Yemen INIS Secretariat continued to provide assistance to INIS centres on a daily basis INIS Progress and Activities January - July 2012

  26. INIS Database on CD-ROM: Monthly CDs to INIS centres: 189 free and 25 paid subscriptions Monthly on the IAEA FTP server ILOs informed the product will no longer be available, as of January 2013 INIS NCL Collection on DVD: Four DVDs to INIS centres: 77 free and 6 paid subscriptions INIS Progress and Activities January - July 2012

  27. Manuals: INIS/ETDE Thesaurus: New Japanese version The multilingual Thesaurus is now available in eight languages;Arabic, Chinese, English, French, German, Japanese, Russian, Spanish Updated version on INIS website Thesaurus Advisory Group: Established and active Solicited translation from INIS centres INIS Progress and Activities January - July 2012

  28. Manuals: INIS/ETDE Subject Categories and Scope Description Manual for Subject Analysis INIS List of Journal Titles INIS Progress and Activities January - July 2012

  29. Promotion & Outreach: Produced promotional materials; Newsletter Provided ILOs with lists of relevant meetings/events Provided ILOs with materials to assist them with promoting INIS within their national boundaries Delivered presentations to delegates from Members States at IAEA in-house meetings about INIS benefits, encouraging further contribution INIS Progress and Activities January - July 2012

  30. INIS Website: Mobile version implemented: Visitors can easily explore the website on a variety of mobile devices, including iPhone, Blackberry and Android INIS Website user survey placed on the site INIS Progress and Activities January - July 2012 • INIS centres are encouraged to link to INIS from their websites

  31. Cooperation with OECD/NEA Databank: 95 computer programs provided to 15 IAEA MS 49 codes originating from IAEA MS were dispatched 1 new computer package received from IAEA MS INIS Progress and Activities January - July 2012

  32. At the request of the Group of 77 and China: INIS Secretariat organized “INIS Briefing” on main products and services and highlighted the major benefits to INIS Members States The Briefing was well received and many participants pledged further support to INIS and its activities INIS Progress and Activities January - July 2012

  33. Human Resources and Budget: Since 2010, INIS staff was reduced by five (2 Professional and 3 General staff) Budget decreased by 17,5% Further decrease of 3.1% in 2013 INIS Progress and Activities January - July 2012

  34. 36 Recommendations: Majority implemented On-going activities 35th ILOs Actions and Recommendations

  35. INIS Progress and Activities January - September 2012

  36. Summary • Special appreciation to INIS Centres: • Over 100 000 records annually • 50 000 searches monthly • Membership increases • Contributions from INIS Centres are instrumental: • Quality • Comprehensiveness of what is published within the country • Use of Open Access resources on the web • Submit other types of literature, audio, etc. • Special attention to identify and submit NCL full texts • Authorise the access to NCL full texts, when possible • Promotion and outreach • Use CAI and WinFIBRE • Voluntary input from INIS Members is most welcome

  37. Looking forward • to continue our valuable cooperation Thank you

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