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Small Community Wastewater Alternatives. Section VI Problem Characterization and Moving to Action. Source Water Protection Plan. Wastewater threats Subset of Contaminant ID/ Inventory Prioritize vulnerability of source: Proximity Severity of threat Likelihood of contamination (transport)

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slide1

Small Community Wastewater Alternatives

Section VI

Problem Characterization and Moving to Action

source water protection plan
Source Water Protection Plan
  • Wastewater threats
  • Subset of Contaminant ID/ Inventory
  • Prioritize vulnerability of source:
    • Proximity
    • Severity of threat
      • Likelihood of contamination (transport)
      • Potency of contaminant
    • Other
  • Specific management strategy
overview
Overview
  • Elements of a Management Plan
  • Getting there
  • Funding
  • Long-term planning
  • Stakeholder tips
elements of a management plan
Elements of a Management Plan
  • Introduction
  • Assessment of Existing Conditions
  • Evaluation of Management Alternatives
  • Selected Management Approach
  • Outline of Project Implementation Plan
elements of a management plan cont
Elements of a Management Plan (cont.)

1. Introduction

  • Goals and Objectives
  • Framework/ Context
  • Participants and Roles
  • Relevant Background
  • Acknowledgements
elements of a management plan cont1
Elements of a Management Plan (cont.)

2. Assessment of Existing Conditions

  • Methodology
    • Conducting inventory
    • Assessing risk
  • Summary of findings
  • Supporting data
elements of a management plan cont2
Elements of a Management Plan (cont.)

3. Evaluation of Management Alternatives

  • Summary of alternatives
  • Criteria for selection

4. Selected Management Approach

  • How selected alternative meets criteria
  • Cost Estimate
  • Funding options
elements of a management plan cont3
Elements of a Management Plan (cont.)

5. Outline of Project Implementation Plan

  • Roles and responsibilities
  • Project planning steps
  • Timeline
getting there
Getting There
  • Set Goals and Objectives
  • Organize Steering Committee/ Stakeholder Group
  • Assess and Analyze Existing Conditions
  • Identify Management Alternatives
  • Select a Management Approach
  • Outline Implementation Plan
  • Maintain communication
getting there1
Getting There
  • Set Goals and Objectives (sample)
    • Goals:
      • Formalize strategy to protect drinking water source (s) from wastewater contamination, particularly onsite septic systems
      • Generate community-wide support for protecting water supplies by managing wastewater through education and relationship building
    • Objectives
      • Develop a source water protection strategy for wastewater
      • Establish a framework for implementing the strategy
      • Encourage community participation throughout the planning process
getting there2
Getting There
  • Organize Steering Committee/ Stakeholder Group
    • Be inclusive – be groupers not splitters
    • Identify backgrounds and expertise
    • Select leader and secretary
    • Preliminary determination of roles – roles may shift as project progresses
    • Set a timeline
    • Identify and assign tasks:
getting there3
Getting There

Steering Committee Tasks:

  • Conduct preliminary information gathering
  • Confirm the delineation of the source water protection area
  • Complete an inventory of individual, commercial, industrial and community wastewater systems
  • Establish priority ranking system based on severity of threat
  • Identify and make management recommendations
  • Help identify funding options
  • Identify potential sites (if appropriate) for community or clustered wastewater treatment
  • Make the routine decisions that guide the project.
possible team members
Possible Team Members
  • County sanitarians, water and wastewater operators, elected officials, city/county health officials, county extension agents, city/county planners
  • Code enforcement officers/ building inspectors
  • Resource conservation and development agencies
  • Watershed planning groups
  • Service organizations, senior citizen groups, youth groups and school personnel
  • General community
  • Bankers/ realtors
getting there4
Getting There

3. Assess and Analyze Existing Conditions

  • Preliminary information gathering
  • Delineate protection area
  • Conduct contaminant inventory
  • Assess public health risk
getting there5
Getting There
  • Assess and Analyze Existing Conditions
    • Preliminary information gathering
    • Identify sources of upfront information: maps, assessment records, existing wastewater surveys or contaminant inventories by others, 911 records, others
    • Identify regulatory powers and management authority
    • Identify and involve technical assistance resources
    • Identify obvious obstacles
getting there6
Getting There

3. Assess and Analyze Existing Conditions

  • Delineate protection area
    • Zones of influence
    • Groundwater source
    • Surface water source
getting there7
Getting There

3. Assess and Analyze Existing Conditions

  • Conduct contaminant inventory
    • Include individual, commercial, schools, hospitals, group homes, elder care facilities, residential developments, offices, industrial, public or private non-profit corporations
    • Map system locations – water system staff, code enforcement officers, building and zoning inspectors, health department staff, highway department
getting there8
Getting There

3. Assess and Analyze Existing Conditions

  • Conduct contaminant inventory
    • Collect additional information
      • System type and condition
      • Known problems and action taken
      • Unusual strength waste (type and volume generated)
      • Non-residential flow volumes
    • Data collection methodology
      • Visual survey
      • Wastewater surveys
      • Site inspections
      • Owner interviews
getting there9
Getting There

3. Assess and Analyze Existing Conditions

  • Conduct contaminant inventory
    • Record data
      • Use a proven database if possible
      • Easy-to-share format
      • Consider sharing cost of database development
      • Provide for an update mechanism
getting there10
Getting There

3. Assess and Analyze Existing Conditions

  • Assess public health risk
      • Determine ranking criteria based on severity of threat
        • proximity
        • degree of failure
        • type of contaminants
        • effectiveness of existing strategies
      • Prioritize (rank) systems
      • Chart results simply and clearly
getting there11
Getting There

4. Identify Management Alternatives

  • Identify level of protection required
  • Identify and rank potential protection strategies
  • Differentiate between short-term and long-term strategies
  • Research and review favored options
getting there12
Getting There

4. Identify Management Alternatives

  • Identify level of protection required
    • Different zones may have different requirements
  • Identify and rank potential protection strategies:
      • Existing systems
      • New systems
      • Likelihood of community or cluster system needs
      • Identify training needs
getting there13
Getting There

4. Identify Management Alternatives

  • Identify and rank potential protection strategies:
      • Existing systems
        • Inspection and monitoring (identify and prevent malfunctions)
        • Repair and replacement
      • New systems
        • Enhanced site and soil evaluation requirements
        • Enhanced design professional requirements
        • Enhanced system performance requirements
        • Increased setback or slope requirements
      • Likelihood of community or cluster system needs
      • Identify training needs
getting there14
Getting There
  • Identify Management Alternatives
    • Differentiate between short-term and long-term strategies
        • Short-term: public/homeowner education, voluntary activities to work towards a management district, coordinate health dept. inspections, cost-share programs to replace septic systems, other things that can be done with little money
        • Long-term: management district, clusters, sewer system
    • Research and review favored options
getting there15
Getting There

5. Select a Management Approach

  • Review alternatives with Steering Committee, community, regulators, funders, and technical assistance providers
  • Consider funding availability
  • Recommend alternative (s)
getting there16
Getting There

6. Outline Implementation Plan

  • Outline planning steps
  • Develop a realistic timeline
  • Public meetings: involve the public early
  • Solicit design professional
  • Obtain preliminary cost estimate
  • Secure funding
getting there17
Getting There

7. Maintain Communication

  • Steering Committee
  • Water System Management
  • Municipality
  • Property owners
  • Community
  • Regulators
  • Design Professional
  • Funding sources
stakeholder meeting organizing tips
Stakeholder Meeting Organizing Tips
  • Have food
  • Meet at local venues where others might overhear and get drawn in
  • Face-to-face, one-on-one interactions are extremely effective
  • Piggy back onto other events
  • Use humor
identifying stakeholders

Courtesy of Pace U. Land Use Training

Identifying Stakeholders
  • Ask key members of the community who think they will be interested in the issues
  • Identify:
    • organized groups and individuals who might be interested in the potential acts that have been identified
    • any groups that may be hard to reach
    • groups and individuals that may not typically be thought of as being part of the public
    • groups and individuals that may not typically be thought of as being part of the public
funding
Funding

Individual System assistance

  • USDA Rural Development
    • Section 504 Home Repair Loan and Grant Program
      • Grants up to $7,500 for very low income homeowners 62 and older
      • 1% interest loans up to $20,000 for other low-income families and individuals
funding1
Funding

Individual System assistance

  • USDA Rural Development
    • Section 502 Direct Home Loan Program
      • Elderly: Income < 80% Area Median Income
      • Other: Income < 50% Area Median Income
      • Terms up to 33 years
      • Can be used to repair or prepare home site
funding2
Funding

Municipal system assistance

  • USDA Rural Development Water/Wastewater Infrastructure Funding Program
    • 38 year loan terms
    • Poverty, Intermediate and Market rates
    • Limited grant available
  • State Revolving Loan Fund (SRF)
  • U.S. Department of HUD
long term planning
Long-Term Planning
  • Community Profile
  • Needs Assessment
  • Identifying Interests
  • Confirming Community Support
  • Survey Instruments
  • Project Planning Tips
community profile needs assessment
Community Profile/ Needs Assessment
  • Evaluate natural conditions and environmentally sensitive areas
  • Water supply
  • Land use
  • Demographics
  • Wastewater flows and loading
  • Existing treatment facilities/systems
  • Future growth and economic development
  • Identifying / prioritizing areas of concern*
identifying needs and interests
Identifying Needs and Interests
  • Confirming community support for a project:
    • Need
    • Interest
    • Willingness to pay
    • Ability to pay
needs surveys
Needs Surveys
  • Interest surveys
  • Drinking water surveys
  • Wastewater surveys
  • Income surveys
wastewater planning tips
Wastewater Planning Tips
  • Community Steering Committee
  • Begin planning now
  • Exercise administrative will
  • Take advantage of technical assistance
  • Think critically. Be discriminating in hiring a consultant
  • Evaluate / document funding eligibility
  • Involve regulators early
  • Make O&M a priority
  • Keep community/customers informed
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