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Building Leadership Teams 2011-12. Session #2 November 2011. Driving Continuous Improvement Throughout the School!. Find Someone from another BLT to share:. An accomplishment for your BLT Team this school year. A challenge for your BLT Team this school year. WELCOME. Agenda.

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Building Leadership Teams 2011-12

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Building Leadership Teams 2011-12

Session #2

November 2011

Driving Continuous Improvement Throughout the School!

Find Someone from another BLT to share:

  • An accomplishment for your BLT Team this school year

  • A challenge for your BLT Team this school year.



  • Review BLT Key Outcomes

  • Harris Poll Results

  • PLC Check/Feedback

  • PDSA Cycle

  • Review and Next Steps

  • Sharing PLC Goals and PDSA

  • Tools for Collaborative Data Analysis

BLT Homework


  • Use of email

  • Materials (Web Site & Books)

    Future Meetings- 8:00am – 11:30pm

    • January 10 & 12, 2012

    • March 27 & 29, 2012

  • Lunch & Breaks

  • Afternoon Planning Time

  • 12:30 – 3:00

  • 2011-12 BLT Key Outcomes

    • Set and communicate direction!

    • Effectively implement PLCs with integrity and fidelity at the school

    • Align the work of PLC teams with the School Improvement Plan

    • Use the Plan Do Study Act cycle and quality tools to drive improvements for PLC/SIP SMART goals


    Review your Building Leadership Team Norms

    Review your team BLT norms before we begin our work today!

    Random Acts of Improvement

    School Direction

    Goals and Measures

    School Direction

    Goals and Measures

    Aligned Acts of Improvement

    Rate your School’s Alignment Efforts

    Random Actions/Efforts

    Aligned Actions/Efforts

    • 5

    Where are you on the continuum?


    Stakeholder Involvement

    • Involve stakeholders to:

      • Better understand problems

      • Provide improvement suggestions

    • Use quality tools:

      • Stay objective and productive

      • Everyone provides input quickly

    • Obtain broad representation

    • Involving stakeholders validates them and will ultimately lead to higher customer satisfaction


    • Issue- School rules do not keep order and discipline

    • 1.) Identify stakeholders with problem

      • Parents, Students and Staff

      • Gather a representative group

      • Arrange a time for the group to meet

    Issue- School rules do not keep order and discipline

    • 2.) Ask key questions such as:

    • Help us understand the issue:

      • How has this issue personally affected you?

      • Provide examples of how school rules do not keep order and discipline.

      • What do you think is the cause of this issue at our school?

    • Help us solve the issue:

      • What suggestions and ideas do you have that would help improve this issue?

    Issue- School rules do not keep order and discipline

    • 3.) Use quality tools to seek input on the key questions:

      • Brainstorming

        • Generating ideas on sticky notes

      • Affinity Diagram

        • Put together like ideas/themes

      • Nominal Group Technique

        • Narrow the focus to the most important


    • What suggestions and ideas do you have that would help improve this issue?

    Affinity Diagram

    • What suggestions and ideas do you have that would help improve this issue?

    Theme 4

    Theme 1

    Theme 2

    Theme 3

    Theme 5

    Nominal Group Technique (option)

    • What suggestions and ideas do you have that would help improve this issue?

    Theme 4

    Theme 1

    Theme 2

    Theme 3

    Theme 5

    Issue- School rules do not keep order and discipline

    • 4.) Clarify and summarize key learning's from the focus group

      • What did you learn about the issue?

      • What were the key themes?

      • How will the team use the information?

      • What are the next steps?

    Harris poll update-

    • Report out by school…

    • Discuss your progress to date regarding the Harris Poll results

    • What steps has your team taken already?

    • What are the next steps?


    Sit in Grade Level Groups

    Look for the Signs

    PLC Logistics

    • Web site for guidance

    • Online form/log each week

    • Role of PLC leadership rotated

      • Facilitator

      • Recorder

    • SMART Goals & PDSA

    PLC Quick Check


    True or False

    • All PLC teams must have SMART Goal.

    • All District PLC Teams must be on the same task on any given week.

    • All PLC teams must collect data.

    • PLC teams will never get to determine how they want to spend their PLC time?

    • All PLC teams must have a Pareto Diagram.

    PLC’s “To Do’s”

    All teachers will:

    • Complete the

    • PDSA Cycle by (February 1, 2012)

    After reviewing assessment data and BLT goals, create a SMART goal to focus on target skill(s)

    Define how your team is currently teaching the skill (flowcharts)

    Define the System


    Reviewed: District, Building, & Classroom Data

    Elements of a SMART Goal

    By (time frame), students will (do what with the identified skill and by how much or with what percent accuracy) as measured by (monitoring tool) every (time period).


    5th Grade PLC SMART GOAL

    • By May 2012 all students will improve their writing skills, specifically in the area of Language, by 4 points based on the Ridgeview Writing Rubric.

    Share Your PLC SMART GOAL Components

    Targeted Skills

    Monitoring Tool

    Example: Bi-weekly CARS Assessment

    • Example: Main Idea


    Every 2 weeks

    Define the Current Situation

    How is the skill

    currently taught?

    Flow Chart


    - Defines the system being studied

    - Gets agreement

    - Identifies “value added” activities

    - Identifies “dead wood” activities”

    - Documents changes to the process

    Deployment Flow Chart

    How is it made?

    1. Define the process boundaries (starting point / stopping point).

    2. Describe the process in operation.

    3. Draw the People Coordinate.

    4. List major steps in the process.

    5. Draw the flow chart, using symbols

    6. Study the flow chart.




    Make a Decision


    Conduct a


    Report Out

    End of Process

    Writing Flow Chart

    View Video

    Determine what in-process measures could be used to gather baseline data. Next use a run chart & pareto diagram to display the data collected.

    Access Current Situation


    Choosing or Developing Common Assessments

    Which Tools Fit my Data?

    • Run Chart and

    • Pareto Diagram

    • are used to monitor multiple skills

    • Run Chart is used to monitor 1 skill

    Run Chart

    What is it?

    • A line graph (data plotted over time)

    • Looks at the system’s

      behavior over time

    • Used by teams when gathering baseline data at the beginning of a PDSA project and again after the improvement theory has been tried

    Language Run Chart

    Cumulative Frequency Table

    Next… Pareto Diagram

    • Pareto’s Law “80/20”

    • Run chart = data over time

    • Pareto Diagram = discrepancy data

    Pareto Diagram

    What is it?

    - A bar chart which ranks related measures in decreasing order of occurrence

    - A tool to separate the significant aspects from the trivial ones

    Pareto Diagram

    How is it made?

    1. Collect the data.

    2. Construct a frequency table.

    3. Draw and scale the horizontal and

    vertical axes.

    4. Draw and label the bars for each


    5. Draw the cumulative percentage line.

    6. Review the results of the Pareto.

    Pareto Diagram

    Analyze Causes


    Review the baseline data collected and discuss root causes for the results. Use Cause & Effect & Relations Diagrams.

    Once root causes are identified, research best practices related to the root cause and share with the PLC team (improvement theory)

    View Video

    Cause-Effect Diagram

    Relations Diagram

    What is the Root Cause?

    What is the Root Effect?

    TEAM Sharing Activity

    Share you PLC’s PDSA Steps

    up to this point

    PLC members coach each other & may go into each others classroom to observe and provide feedback

    Write an action plan to implement the improvement theory in your classrooms. Practice newly-learned strategies (improvement theory), and measure the effectiveness of the strategies

    Action Plan Worksheet

    Considerations & Connections

    • How much time will you give to your data monitoring/collection?

    • How many data points will you collect ?

    • How are your students connected to this data collection & SMART Goal?

    Making Connections

    Team Norms

    Ground Rules

    SMART Goals

    SMART Goals

    Data Focused

    Data Focused



    Class Meeting

    PLC Meeting

    Quality Tools/PDSA

    Quality Tools/PDSA

    Aligned to Plan

    Aligned to Plan

    Research Based

    Research Based

    Teacher Empowerment

    Student Empowerment

    Monitor student data to determine effectiveness of strategies. Compare to baseline.

    COLLABORATIVE Data analysis

    Strategies and protocols

    The Heart of PLC’s

    Data ANalysis Strategies

    • Start with learning related questions

    • Come with an open mind

    • Turn numbers into pictures

    • Leave with questions

      Pages 158-160

    Discussion Strategies

    • Define the language of discussion

    • Use agreed upon discussion protocols

      • Help focus conversations on facts

      • Provide a safe environment

      • Ensure all voices are heard

  • Create discussion roles

  • Separate personality from practice

    Pages 160-162

  • Protocol examples

    Guided Practice

    Here’s What, So What, Now what

    • Step 1: Here’s What (5 mins)

    • Identify specific trends, observations, or outcomes

    • Step 2: So What? (10 mins)

    • What may have led to the results and why?

    • Step 3: Now What? (15 mins)

    • Identify any changes in instructional practices

    LBD p. 188

    Structuring Data Conversations

    • Prepare your…

      1. Mind

      • Learning centered questions

      • Identify pre-conceptions

        2. Data Set:

      • Spreadsheet

      • Bar Graphs

  • BPLC p. 172-174

  • Handout included

    Data Conversations

    3. Findings:

    • Stoplight Highlighting

    • 5 Observations/ 5 Questions/categories

      4. Next Steps:

    • Discuss Patterns

    • 3 to 5 Results statements

      5. Summary Statements

    • Prompt

    • Response

    Average Scores per Classroom


    Class 3 had the most proficient scores

    Class 1 had the greatest number of non-proficient


    Organization & support

    sentence Fluency & word choice


    A focus on Results Is essential to…

    • Organizational effectiveness

    • Effectiveness of teams

    • Continuous Improvement

    • Motivation

      Dufour, 2010

    Continue to use the PDSA cycle to make improvements in the realm of your professional learning community

    Reflect, observe, practice, receive feedback, gain expertise and standardize the new practice.

    Make a new flowchart.

    PDSA Step 6: Conclusions

    BPLC p. 176

    Next Steps for Continuous Improvement

    • A) Continue with the same SMART GOAL, addressing the second root cause

    • B) Move to a different focus area and SMART Goal

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