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Reviewing and Redesigning the Disposal Program at Public Record Office Victoria

Reviewing and Redesigning the Disposal Program at Public Record Office Victoria. Emma Murray and Julie McCormack. Disposal Review. Background & current approach to disposal Current program – issues and limitations Project objectives Three choices evaluated Key issues .

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Reviewing and Redesigning the Disposal Program at Public Record Office Victoria

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  1. Reviewing and Redesigning the Disposal Program at Public Record Office Victoria Emma Murray and Julie McCormack

  2. Disposal Review • Background & current approach to disposal • Current program – issues and limitations • Project objectives • Three choices evaluated • Key issues

  3. Background & Current Approach • Retention & Disposal Authorities (RDAs) • Approx 100 current RDAs • Very popular – 59 issued since 2007 • Meagre resources

  4. Issues & limitations of current program • Difficulty keeping pace with agency demand • Onerous and resource intensive process • Difficult to interpret and implement RDAs

  5. Project Objectives • Investigate & consider current & possible approaches • Identify the pros, cons & impacts of each approach • Develop recommendations • Implementation plan and schedule

  6. Three Choices Evaluated • As is • PROV do it all • Agency self managed

  7. Key Issues Emerged from Review • Current approach was inefficient and ineffective • Disposal in a digital future • Lack of resources

  8. Re-inventing Disposal • Major themes that emerged • Draft recommendations • The plan • What’s next?

  9. Emerging Themes • Clarifying the message • Appraisal objectives • Keep it simple and sound • Stakeholder inclusion • Techniques for digital

  10. Draft Recommendations • Appraisal & disposal determinations • Appraisal Statement • “Pre RDA” • Priority functions and cluster agencies • Simple products • Stakeholder consultation

  11. Draft Recommendations - Implementing Disposal • Short to medium term • Simple disposal instruments • Data extraction and veo creation tools • Develop staff expertise • Long term • Collaborate across professions and jurisdictions

  12. What’s Next? • Endorsement of recommendations • Implementation plan • Effort v benefit • Who, what, when? • Gaining space to implement

  13. Contacts • Keen to share ideas and experience! • Please contact: • Julie.mccormack@prov.vic.gov.au • Emma.murray@prov.vic.gov.au

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