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ISTEP + Pretest Workshop Spring 2014

ISTEP + Pretest Workshop Spring 2014. Agenda. Operational ISTEP+ No Book II No Validation Sites ISTEP+ Paper/Pencil ISTEP+ Online Return of Results INORS Parent Network ISTAR Assessment IMAST Assessment LEP Students CoreLink Assessment Ethical Testing Practices. Testing Windows.

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ISTEP + Pretest Workshop Spring 2014

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  1. ISTEP+Pretest WorkshopSpring 2014

  2. Agenda • Operational ISTEP+ • No Book II • No Validation Sites • ISTEP+ Paper/Pencil • ISTEP+ Online • Return of Results • INORS • Parent Network • ISTAR Assessment • IMAST Assessment • LEP Students • CoreLink Assessment • Ethical Testing Practices

  3. Testing Windows • March 3 – 21 (Approved by the State Board on 2-6-14) • ISTEP+ Applied Skills (Paper/Pencil and Online) • Opt-in list posted on www.ctb.com/istep • April 28 – May 7 • ISTEP+ Multiple-Choice Paper/Pencil • Insufficient technology / accommodation ONLY • IMAST • April 28 – May 9 • ISTEP+ Multiple-Choice Online • May 5 – 16 • CoreLink Online

  4. Applied Skills: Online, Paper/Pencil Applied Skills Online: Online ELA and SS ONLY IMPORTANT: Math and Science custom “partial” paper/pencil booklet Applied Skills Paper/Pencil: Gr. 3-8: one single student test booklet Students MUST use the same correct book for ALL sessions What if two books are used; Test Coordinator’s Manual (TCM) Avoid Undetermined test results! Multiple-Choice: Online, Paper/Pencil Multiple-Choice Online: ELA, Math, Science, Social Studies Multiple-Choice Paper/Pencil: Insufficient Technology / Accommodation ONLY Gr. 3 one single test booklet Gr. 4-8 two booklets Test booklet Answer booklet Students MUST use the same answer book for ALL test sessions Avoid Undetermined test results! Operational ISTEP+ Spring 2014: No Book II or Validation sites Gridded Response items / Calculator usage begins in Grade 6

  5. All Students, Grades 3-8 • Same rules apply to all grades regarding participation, accommodations, test security • IMAST participation (window: April 28 – May 7) • Critical – Students must not take ISTEP+ in IMAST content area(s)! [Applied Skills and Multiple-Choice Assessments] • Avoid Undetermined test results! • Results have consequences for students, schools, and corporations • Remediation, accountability • Science and Social Studies required • Applied Skills images released (INORS; Parent Network); Applied Skills items posted on the web (for instructional use)

  6. Student Test Number (STN) • Every student MUST have an STN • STN is criticalfor matching students across test windows (AS, MC) to produce results • Avoid Undetermined and accountability concerns • If a barcode label for paper/pencil is not available, bubble! • One STN per student (stays with student) • Schools required to supply missing STNs • Schools must account for every student not tested—keep records now to prepare for the DOE-NT collection.

  7. DOE-TL Barcode File: Paper/Pencil and Online • Period 1 Barcode file submitted December 6 – January 19 • Labels delivered Feb. 14-18 in Applied Skills TC Kits • Period 2 Barcode file submission February 21 – March 5 • Via STN Application Center • Any students who were not submitted in Period 1, including: • Students new to the school • Additional IMAST students, based on Case Conference Committee decisions for students that were not submitted in Period 1 • Labels delivered April 11-15 in Multiple-Choice TC Kits • Paper/Pencil (due to insufficient technology/accommodation ONLY) • IMAST • Barcode files used to “populate” ISTEP+ Online (AS, MC)

  8. ISTEP+ Paper/Pencil: Barcode Labels • Review Barcode Label guidance in the Test Coordinator’s Manual (TCM) • Student Information Questionnaire (SIQ) #3 – #8 • Not all data appears on the label; see the roster for details • Bubble information for all “new” students without labels • Use ONLY labels for the Spring 2014 tests • Securely destroy all unused labels after Multiple-Choice test Students must write their own name on paper-and-pencil test booklets!

  9. Applied Skills Dec. 6 – Jan. 19 Period 1 Barcode File Feb. 10-14 Test Materials Delivery Feb. 14-18Test Coordinator Kits (include Period 1 Barcode Labels) Feb. 26 Last day to report shortages (Test Materials Adjustment opens 2-14) www.ctb.com/ March 19-27 Scheduled pickups for corporations and nonpublic schools; YELLOW and BLUE labels Multiple-Choice Feb. 21 – Mar. 5 Period 2 Barcode File Include any new students and additional IMAST students April 7-11Test Materials Delivery April 11-15 Test Coordinator Kits (Per. 1 & 2: ISTEP+ and IMAST Barcode Labels) April 23 Last day to report shortages www.ctb.com/(TMA opens 4-11) May 12-14 Scheduled pickups for corporations and nonpublic schools; PURPLE and BLUE labels (very tight schedule—no extensions!) ISTEP+ Paper/Pencil: Calendar Watch for Predetermined Pickup Schedule: Posted in IDOE-TCC LC Community and www.ctb.com/istep

  10. ISTEP+ Paper/Pencil: Large Print & Braille • Shipped directly to Corporation Test Coordinator • Process documents appropriately • See Appendices in TCM; avoid Undetermined results! • Non-Standard Responses (NSR) • Use pastel paper (computer-generated) • Record critical student information at top of each page (see TCM) • Insert document(s) inside the back cover • Keep a copy in a secure location (principal’s office) • Documentation • Mark “NSR” in item response area to ensure scoring! • Note student name and computer-generated on School/Group List • CGR bubble on front of test booklet (Y/N) • No need to bubble “N” for students withouta CGR

  11. ISTEP+ Paper/Pencil: Materials Return • SAVE YOUR BOXES!! (ISTEP+ and IREAD-3) • Return in correct boxes - do not mix (Blue; Gold) • Please read directions!  (TCM and posters) • “Things To Remember” (TCM) • ALL student test documents must be returned • How will you account for every test document? • Teachernamesmust match exactlyon: • Group Information Sheet (GIS) and • School/Group List (SGL) • Three counts must match(GIS, SGL, actual documents) These exact matches are critical in terms of turnaround time for results!

  12. ISTEP+ Paper/Pencil: Packing & Shipping • ISTEP+: Use “Stack Cover Cards” and Paper Bands • IREAD-3: Use envelopes • Unique Barcode Shipping Labels (by school) • Be sure to use the correct shipping labels and boxes for each test!! (ISTEP+, IREAD-3)

  13. IREAD-3: Gold-and-white box • Blue-and-white box used for paper/pencil tests: • Applied Skills • Multiple-Choice (Insufficient Technology / AccommodationONLY) • IMAST

  14. Applied Skills Dec. 6 – Jan. 15 Period 1 Barcode File Feb. 7 AS Examiner’s Manual Delivery (Online and Paper/Pencil) Feb. 10-14 Partial Books Delivery Feb. 14-18 Test Coordinator Kits (include Period 1 Barcode Labels) Feb. 10 ASContent Release and Pre-assigned Practice and Operational Tests Feb. 10 – March 21 AS Online Practice Test Window Multiple-Choice Feb. 21 – Mar. 5 Period 2 Barcode File Include any new students and additional IMAST students March 21 MC Examiner’s ManualDelivery (Online and Paper/Pencil) March 24 MCContent Release and Pre-assigned Practice Tests March 24 – May 9 MC Online Practice Test Window April 7 MC Pre-assigned Operational Tests April 7-11 MC Test Materials Delivery (insufficient technology/accommodation ONLY) April 11-15 Test Coordinator Kits (IMAST and ISTEP+ P/P Barcode Labels) ISTEP+ Online: Calendar • Test Administration System (TAS) Trainings • January 28 – March 27 • 6 Regional (onsite sessions) & 14 Webinars • Optional Pre-Administration Q&A Sessions

  15. ISTEP+ Online: Overview • Applied Skills: ELA and Social Studies ONLY • Multiple-Choice: Extended window (April 28 – May 9) • List of schools with testing online status posted • www.ctb.com/istep; updated every week • Test Administration Trainings (TAS) • Train-the-Trainer: January 28 – March 27 • Choose one required session: Regional (onsite) or Webinar • Optional: Pre-Administration Q&A Sessions • Practice Test Required • 2 opportunities scheduled per student; at least 1 required

  16. ISTEP+ Online: iPads • iPads for IREAD-3 and Multiple-Choice Online only • iPad 2 or later • iOS 6 or later • iTunes Store “OAS IN” • Expected availability week of February 11 (for IREAD-3) • Expected availability week of March 24 (for ISTEP+ MC) • Watch for more information from CTB • “Guided Access” MUST be enabled • More information available on portal: www.ctb.com/istep

  17. ISTEP+ Online: Details • Accommodations must be assigned • Scheduling • All students in a class mustcomplete a test session on the same day • Documentation required for “Invalid” or “Do Not Score” and kept locally Marking a student record as “Invalid” or “Do Not Score” must be completed by: ISTEP+ Applied Skills Test – March 21 ISTEP+ Multiple-Choice – May 9

  18. ISTEP+ Online: CTB Web Portal www.ctb.com/istep

  19. Experience Online Testing Experience Online Testing From www.ctb.com/istep, click on the Experience Online Testing (Students) button to open the Welcome to Experience Online Testing website. Choose a Grade. Review the Tools page that appears. From the Tools page, click “Start the Test”. Click the Login button to begin. Login credentials are not required. The iPad version of Experience Online Testing should release in the Apple Store by 4/1.

  20. Experience Online Testing / Operational Practice Test Experience Online Testing / • URL: http://www.doe.in.gov/assessment/

  21. ISTEP+ Online: Student Testing Tools

  22. ISTEP+ Online: Student Testing Accommodations

  23. Results: Online Reports • All reports via Indiana Online Reporting System (INORS) • Secure site with unique passwords • Contains FERPA-protected data! (Family Educational Rights and Privacy Act) • Corporation- and school-level data • Student-level data, end of May • Summary-level data, June • Teacher Access • Determined by GIS and SPN/Online teacher groups • One paper copy of Individual Student Report and Label delivered in June

  24. Results: Parent Network • Online parent access to student results • Parents can see test results “over time” (multiple years) • Invitation Codes sent to May “testing schools” • Distribute to parents upon receipt • School responsibility to reissue IC codes to parents, as needed • Applied Skills Images linked to results in PN • Parent review of student response • Parent RequestRequiredfor Rescore(Applied Skills) • Parent / school staff collaborate • School to document and submit rescore request

  25. Results: Details Preliminary Results • Late May For corporations/schools: • Reports and Applied Skills images available via INORS For parents: • Results and Applied Skills images available via Parent Network • Early June • Paper copies of Student Reports and Labels delivered to corporations and nonpublic/charter/Choice schools Rescore Results • Late May – Mid-June • Rescore Window • Mid-July • Rescore reports available via INORS and the Parent Network • Late July • Paper copies of rescore reports delivered to corporations and nonpublic/charter/Choice schools

  26. ISTAR: Indiana’s Alternate Assessment • Indiana Standards Tool for Alternate Reporting • ISTEP+ or ISTAR Decision • All students must participate in assessment; Case Conference Committee decision to use ISTAR • Referenced to Indiana Standards; will NOT lead to diploma • March 1 – April 30 window; requires use of STN • Web-based system, teacher ratings; cut scores (Pass+, Pass, Did Not Pass) • Clarifying Participation • No limitre: number of students who canparticipatein ISTAR • Federal Regulation sets a 1% limit (for corporations and at the state level) on the number of students who can be “counted as proficienton Alternate Standards” when calculating accountability It is important for each student to participate in the most appropriate assessment for that student.

  27. IMAST: Indiana’s Modified Assessment • Indiana Modified Achievement Standards Test • Grades 3-8; E/LA, Math, Science, Social Studies • Students on-track to receive a diploma • Identify Students to Participate • Eligibility criteria: Case Conference Committee decision by February 28 • Provide STNs via DOE-TL Period 2 barcode submission: Feb. 21 – March 5 • Multiple-Choice Format; Testing Window: April 28 – May 7 • Critical – Students must not take ISTEP+ in IMAST content area(s)! [Applied Skills and Multiple-Choice Assessments]…Avoid Undetermined test results! • Clarifying Participation • No limit on the number of students taking IMAST • Federal Regulation sets a 2% limit (for corporations & state) on number of students who can be “counted as proficienton Modified Standards” for the purpose of calculating accountability It is important for each student to participate in the most appropriate assessment for that student.

  28. English Learners/LEP Students • All EL students MUST take all portions of ISTEP+ • Except those enrolled in US schools < 1 year “Less than 1 year” definition: students enrolled afterMarch 1, 2013 • MAY substitute LAS Links for ISTEP+/ECA Eng/LangArts • Corporation-wide NEW> 2 decisions! • ISTEP+ Grades 3-8 ELA • End of Course Assessment (English 10) • Must take Math and • Science (Gr. 4 & 6, Biology I ECA) or Social Studies (Gr. 5 & 7) • Accommodations (refer to Appendix C)

  29. Accommodations for Special Education and LEP students • Appendix C in the Indiana Assessment Program Manual • Outlines the standard accommodations for students with an IEP, Section 504 Plan, ILP or Nonpublic School Service Plan • Non-Standard Assessment Accommodation • Is one NOT identified in the Indiana Assessment Program Manual • Example: Assistive Technology • Deadline to submit based on dates listed on the Request for Non-Standard Assessment Accommodation form • Accommodation must be approved by Office of Student Assessment • IMPORTANT Note:Request for paper test during onlineadministration considered non-standard

  30. Ethical Testing Practices: Overview/Highlights – Part One • Indiana Assessment Program Manual – Chapter 10 • The basis for local training; test security and integrity training should be completed prior to the actual test window. • IMPORTANT Note: Chapter 10 has been revised from 2012-13. • Reminder: The “original” training must take place at the beginning of the school year. • Policy requirement • Every school corporation and school (public, charter, nonpublic, and Choice) MUST have a writtenTest Security Policy that is reviewed and updated on an annual basis. • Policy should be kept locally on file.

  31. Ethical Testing Practices: Overview/Highlights – Part Two • Formal Training for Staff • In order to administer the assessment, staff MUST have • Completed Security & Integrity Training (refer to the August 13, 2013, ListServ message for more details) • Signed the Indiana Testing Security and Integrity Agreement (see Appendix A of the Indiana Assessment Program Manual) • Reviewed the school corporation’s Test Security Policy • Sign-In sheets documenting staff completion of the training must be kept locally on file.

  32. Ethical Testing Practices: Preparing for the Test – Part One • Administrators must review and approve materials used to prepare students • Assign Test Examiners and Proctors • Verify examiner qualifications • Examiners must be certified • Review Assessment Roles & Responsibilities information (see August 15, 2013, ListServ email)

  33. Ethical Testing Practices: Preparing for the Test – Part Two • CTCs/STCs must provide training for staff (e.g., classroom practices, test administration) and review: • Acceptable teacher practices: prior to, during, and after the test • Appropriate test administration policies/practices (mechanics) • Specifics regarding test security and integrity • The Code of Ethical Practices & Procedures (see Appendix A of the Indiana Assessment Program Manual). - Sign-In sheets documenting staff completion of the training must be kept on file. - Copies of training materials used with staff (i.e., PowerPoints, documents, etc.) should be kept locally on file.

  34. Ethical Testing Practices: Ensuring Examiner Readiness • Examiner’s Manual • Secure document • Access to Examiner’s Manual (EM) • For all assessments except IREAD-3, staff may retain EM in a secure location after orientation session • Access to assessment books (student documents) • NOadvance access to actual student test documents or test questions • Usernames, passwords and access codes • Same level of security as test books

  35. Ethical Testing Practices: Administering the Test • Administer test sessions in order • Access codes must NOT be provided to the students in written or print form prior to giving verbal directions at the start of a test session. • Examiners/Proctors • must monitor test sessions • should not use a student’s keyboardexcept in the case of a scribe. • If a concern arises regarding an item…. • Refer to the item by content area, test session, and item number • NEVER make a copy or email the item (even to IDOE)! • Unannounced security audits • IDOE due diligence

  36. Ethical Testing Practices: Materials Security – Part One • CTCs and STCs MUST: • Control secure storage, distribution, administration, and collection of tests (including online login credentials and access codes) • Develop a system toinventory and track all testing materials (documentation of the tracking system used must be on file); • Critical:Develop a form to track Daily sign-in/sign-out of test materials • The STC must ensure the accuracy of the completion of the tracking forms on a daily basis andconfirmALL testing materials have been returned to secure storage at the close of each testing day. • The CTC should have a system for verifying these daily reviews are completed by each STC daily during the testing window.

  37. Ethical Testing Practices: Materials Security – Part Two • CTCs and STCs MUST: • Ensure that no test items are copied in any manner • Return all used and unused test materials in the appropriately-marked box with the proper labels from the test vendor if you have received any non-standard accommodation materials or large print/Braille test documents.

  38. Ethical Testing Practices: Security Violations – Part One • Communicatethe school corporation’s Test Security Policy, IDOE’s test administration/test security guidelines and expectations for ethical testing practices, as well as potential consequences for test security violations. • Consequences at the corporation level (review corporation’s Test Security policy) • Consequences at the state level (review the Protocol for Reporting and Investigating Alleged Breaches or Irregularitiesin Appendix A of the Indiana Assessment Program Manual)

  39. Ethical Testing Practices: Security Violations – Part Two • Provide a way for students and staffto report concerns and ensure the rights of those involved. • During staff trainings: • Include a section detailing the process staff should use to report test security concerns to the school corporation or IDOE. (depending on the nature of the allegation(s), staff may desire to contact IDOE directly regarding test security concerns) • Refer to the Testing Concerns and Security Violations Report form in Appendix B of the Indiana Assessment Program Manual. • Include guidance explaining how staff should inform students of the process they should use to report concerns.

  40. Ethical Testing Practices: Security Violations – Part Three • Establish a process to investigate irregularities, concerns, complaints. • Process, at a minimum, must include documented interviews with students, teachers, and school staff involved • Report security violations to IDOE’s Assessment Office immediately. • Appendix B:Testing Irregularity Report form (send via fax) on IDOE’s Assessment webpage • Form must be signed and submitted by CTC • Note: “Testing Concerns & Security Violations Report” form is designed for use by parents or other concerned individuals. • May be completed by school staff who have concerns regarding the assessment

  41. Ethical Testing Practices: Security Violations – Part Four • It is a violation of test security to: • Give students access to test questions in advance • Coach students in any way during the test • Copy, reproduce, or use in any manner any portion of a secure test document for any reason • Alter answer documents after testing • Score student responses on the assessment before returning documents for scoring See Chapter 10 of the Indiana Assessment Program Manual for more details.

  42. What if… • If an assessment issue arises, please contact the Assessment Office by calling (317) 232-9050 • A number of events can occur; time is of the essence! • Document (Write it down at the time!) • Notes should include, but not be limited to, who was involved, the test session/materials involved, what happened, date/time/location of event/incident, etc. • Sample issues/concerns: • Test material issues • Test irregularities • Student or adult cheating • Student illness • Interruption to testing • Exposure of items • Acts of nature • Inappropriate testing practices

  43. Assessment Resources • Visit http://www.doe.in.gov/assessment • Test Blueprints, Item Samplers, and other key information regarding specific assessments • Indiana Assessment Program Manual • Test Coordinator Corner (TCC) • Located in Learning Connection community • IDOE - Test Coordinator Corner • For CTCs and Nonpublic/Charter/Choice STCs • Watch for future communication about the TCC from our office

  44. Contact Information • Assessment Office istep@doe.in.gov • Telephone 317-232-9050; Toll Free 888-544-7837 • Fax 317-233-2196 • Website http://www.doe.in.gov/assessment • Learning Connection https://learningconnection.doe.in.gov • Karen Stein, Spec. Programs Asmt. Specialist kstein@doe.in.gov • STN Application Center (800) 527-4931 • Office of Special Education 317-232-0570 • Office of English Learners 317-232-0555 • School Accountability schoolaccountability@doe.in.gov

  45. Whom Should CTCs Call? Call Test Vendor • Usernames & passwords • Student Login Information • Online testing issues • Pencil/paper testing materials • Other vendor related concerns Call Assessment Office • Policy Issues • Test Irregularities • Assessment program information Call STN App Center • Barcode data file questions or concerns • Questions about STNs

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