Timetabling
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Timetabling. Conflict-free Scheduling. GPS: What is it?. GPS is the Graduation Planning System. GPS provides students with a clear and direct path to degree completion GPS Website – http://www.kent.edu/gps. GPS – Major Components. GPS: Roadmaps.

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Timetabling

Timetabling

Conflict-free Scheduling


Gps what is it

GPS: What is it?

  • GPS is the Graduation Planning System. GPS provides students with a clear and direct path to degree completion

  • GPS Website – http://www.kent.edu/gps


Gps major components

GPS – Major Components


Gps roadmaps

GPS: Roadmaps

  • All undergraduate majors have a roadmap which outlines the most expedient path to graduation.

  • The path outlines program milestones (courses, GPA, test scores, etc) that must be completed on schedule in order to remain “on track” for timely and successful degree completion.

  • If a student veers “off track”, consultation with the student’s advisor is expected.


Gps roadmap botany

GPS Roadmap: Botany


Gps and timetabling

GPS and Timetabling

  • Timetabling will ensure that the combination of courses represented on the roadmaps are scheduled conflict-free.

  • To facilitate this process, the Principles of Timetabling have been created by the Timetabling Steering Committee.

  • This document is available on the University Registrar’s Website:

    http://www.kent.edu/registrar/academic/timetabling/upload/ksu-principles-of-timetabling-20110425.pdf


Timetabling what is it

Timetabling: What is it?

  • Timetabling is the creation of a conflict-free schedule given –


Timetabling timeline example

Timetabling Timeline Example


Timetabling what isn t it

Timetabling: What isn’t it?

  • Timetabling does not create sections. The number of sections and number of seats are determined by the department.

  • Timetabling does not randomly select days and times for a section. It is based on the meeting pattern that is selected by the department.

  • Timetabling does not assign faculty to sections or manage faculty workload. This is done by the department.


Faculty availability

Faculty Availability

  • Faculty Availability is divided into 3 categories and is submitted in the Section Planning & Feedback System (SPFS).

    • Professor Types – General scheduling parameters for instructors

    • Department Meeting Blockoffs

    • Individual Blockoffs – ex: religious observation, governance, etc

  • See Principles of Timetabling for guidelines.


Professor types

Professor Types

  • Professor Types provide the general scheduling guidelines which the system will follow for an attached professor.

  • These guidelines include settings such as:

    • Number of non-teaching days per week

    • Maximum number of class-time hours per day

    • Maximum elapsed time per day


Professor types general info

Professor Types – General Info

  • Early AM Time

    • This is defined at KSU as any delivery that begins prior to 7:46AM

  • Late PM Time

    • This is defined at KSU as any delivery that begins at or after 5:30PM

  • Preference and Limit

    • The preference is the preferred value for the parameter. The limit specifies the minimum or maximum value for the parameter.


Professor types more general info

Professor Types – More General Info

  • Department

    • Professor Types belong to a specific department. An instructor may only be attached to a type within his/her department or the default type

  • Professor Type Name

    • This value is used to name the type in the system. These should be a short code (10 characters or less) which will identify each type

  • Professor Type Description

    • This brief description is used to identify the type of professor assigned and is viewable in SPFS


Professor types universal settings

Professor Types – Universal Settings

  • Respect Transfer Times

    • This value specifies whether the system will respect transfer times between buildings and campuses.

    • This value is always set to Yes

  • Desired Blockoffs Conflicts Allowed

    • This value specifies whether the system, if necessary, can create a conflict that violates instructor parameters

    • This value is always set to No

  • Weight

    • The weight specifies the importance of each of the parameters in relation to another

    • All weights are set equally at 50 unless otherwise specified by the department


Professor types allow back to back

Professor Types – Allow Back to Back

  • This setting will allow the system to schedule one delivery to begin within a half hour after another delivery ends for the instructor type

    • This setting is Yes/No

    • Default setting is Y


Professor types max elapsed time per day

Professor Types – Max Elapsed Time Per Day

  • This setting controls the maximum number of hours that can elapse from the beginning of the first scheduled delivery to the end of the last scheduled delivery per day

    • This setting is expressed in hours

    • Default setting is 9 hrs


Professor types max time per day

Professor Types – Max Time Per Day

  • This setting controls the maximum number of class-time hours that can be scheduled per day.

    • This setting is expressed in hours

    • Default setting is 6 hrs


Professor types max consecutive time

Professor Types – Max Consecutive Time

  • This setting controls the maximum number of hours that can be scheduled consecutively (with half hour or less between).

    • This setting is expressed in hours

    • Default setting is 3 hrs


Professor types min time after max consecutive

Professor Types – Min Time, After Max Consecutive

  • This setting controls the minimum free time to be scheduled after having reached the maximum consecutive hours (setting above)

    • This setting is expressed in hours

    • Default setting is 1 hr


Professor types minimum time until next after late pm

Professor Types – Minimum Time Until Next After Late PM

  • This setting controls the number of hours between a scheduled delivery/meeting that ends after the Late PM time and the next morning delivery.

    • This setting is expressed in hours

    • Default setting is 12 hrs


Professor types min free days per week

Professor Types – Min Free Days per Week

  • This setting controls the number of non-teaching days per week.

    • This setting is expressed as whole numbers between 0 – 7

      • When making your selection, consider Saturday and Sunday. (e.g. if an instructor can teach 4 days per week with one weekday free for research, the setting should be 3)

    • Default setting is 2


Professor types max early am start per week

Professor Types –Max Early AM Start per Week

  • This setting controls the number of times per week an instructor can be scheduled with an Early AM Time delivery

    • This setting is expressed as whole numbers between 0 – 5

    • Default setting is 5


Professor types max late pm end per week

Professor Types – Max Late PM End per Week

  • This setting controls the number of times per week an instructor can be scheduled with a Late PM Time delivery

    • This setting is expressed as whole numbers between 0 – 5

    • Default setting is 5


Professor types attach professors

Professor Types – Attach Professors

  • Professors may be attached to defined department types in SPFS

    • Instructor Maintenance access is required to attach instructors to types

  • All instructors who have not been attached to a department defined type will be given the default type “Instructor”

  • Send an email to the ASC Mailbox to create new Professor Types for your department


Questions

Questions?


Department meetings

Department Meetings

  • Department Meetings may be considered in the scheduling cycle. They must adhere to the following rules:

    • Meetings may not account for more than six hours of blockoffs during the week (M-F).

    • Meetings may not extend across blocks

    • Meetings should adhere, if possible, to standard time patterns.


Department meetings cont d

Department Meetings Cont’d

  • Friday Block III pattern times will only be assigned if necessary to reserve this time for departmental and university meetings.

  • All meeting blockoffs should be professional in nature and are subject to review and approval by the College Dean and the University Provost or his/her designee(s).

  • Meetings will be accommodated in the timetable if possible; however, priority will be given to conflict-free scheduling for student needs.


Department meetings required information

Department Meetings – Required Information

  • Department

    • The department for the meeting you are submitting

  • Meeting Name

    • A short name for the meeting

  • Meeting Description

    • A short description of the purpose of the meeting


Department meetings required information cont d

Department Meetings – Required Information Cont’d

  • Meeting Type - Select a blockoff type from the dropdown list

    • CBA Stipulations - Collective Bargaining Agreement meetings

    • Other Academic Responsibilities - University and College Level meetings

    • Faculty Governance Committees - Faculty Governance meetings

    • Other - Other Department Meetings


Department meetings required information cont d1

Department Meetings – Required Information Cont’d

  • Start Date

    • The start date for the meeting cycle (The meeting dates may not extend beyond the full part of term)

  • End Date

    • The end date of the meeting cycle (The meeting dates may not extend beyond the full part of term)

  • Day(s)

    • The day(s) of the week the meeting will be held


Department meetings required information cont d2

Department Meetings – Required Information Cont’d

  • Start Time

    • The start time for the meeting (Please follow meeting guidelines)

  • End Time

    • The end time for the meeting (Please follow meeting guidelines)

  • Frequency

    • Weekly setting indicating how often the meeting repeats. For instance a value of 1 indicates a weekly meeting. A value of 2 means the meeting is every other week.


Department meetings attach professors

Department Meetings – Attach Professors

  • Professors must be attached to meetings in SPFS

    • Meeting Requestor access is required to create meetings and attach instructors

  • All attached instructors will inherit the Department Meeting Blockoff


Questions1

Questions?


Individual blockoffs

Individual Blockoffs

  • Instructor unavailability information can be submitted through SPFS for instructors within your department

    • Instructor Maintenance access is required to create Individual Blockoffs

  • Requests are prioritized into three categories (Tiers)

    • Tier 1: Legislative Requirements - these will not be broken by the system or the ASC

    • Tier 2: Reported Circumstances – these will be broken if necessary to accommodate a conflict-free schedule

    • Tier 3: Preferences - Will be accommodated if possible


Individual blockoffs tier 1

Individual Blockoffs – Tier 1

  • Tier 1 includes:

    • CBA stipulations

    • Disabilities

    • Religious observance

    • Professional External Influence outside of the control of the University


Individual blockoffs tier 2 and 3

Individual Blockoffs – Tier 2 and 3

  • Tier 2 includes:

    • Other academic responsibilities, including assignments to University- and College-level academic committees

    • Family responsibilities, including child-care, spousal/parental/elder care

    • Health

  • Tier 3 includes:

    • Other – Other justifiable circumstances


Individual blockoffs required info

Individual Blockoffs – Required Info

  • Department

    • The department for the individual blockoff you are creating

  • Type

    • Select a blockoff type from the dropdown list (see Tiers above)

  • Start Date

    • The start date for Blockoff cycle (The dates may not extend beyond the full part of term)


Individual blockoff required info cont d

Individual Blockoff – Required Info Cont’d

  • End Date

    • The end date of the Blockoff cycle (The dates may not extend beyond the full part of term)

  • Day(s)

    • The day(s) of the week for which the Blockoff will apply

  • Start Time

    • The start time for the Blockoff


Individual blockoff required info cont d1

Individual Blockoff – Required Info Cont’d

  • End Time

    • The end time for the Blockoff

  • Frequency

    • Weekly setting indicating how often the Blockoff repeats. For instance a value of 1 indicates a weekly Blockoff. A value of 2 means the Blockoff is every other week

  • Comments

    • A reason or brief description for the Blockoff must be provided


Questions2

Questions?


Room inventory

Room Inventory

  • Room Inventory is stored in FAMIS, the authoritative database for room information.

  • FAMIS is maintained by the University Architect’s Office.

  • Room Information is fed from FAMIS into Banner and the scheduling system.


Room inventory cont d

Room Inventory cont’d

  • Room Inventory includes

    • Room type (lecture hall, seminar, computer lab, scientific lab, etc)

    • Room status (active, inactive)

    • Room capacity

    • Room characteristics (tablet-arm chairs, technology package, whiteboards, chalkboards, etc)

  • Exclusive/Priority room usage is governed by the Principles of Timetabling and overseen by the Classroom Review Committee.


Room inventory pavilions

Room Inventory - Pavilions

  • A Pavilion indicates the building that is preferred by a department

    • All departments have defined home pavilions

    • Requested Pavilions are indicate the building where a delivery is desired

  • Alternate Pavilions are defined for all home pavilions

    • If space in unavailable in the requested pavilion, alternate pavilions will be selected if space is available


Room inventory pavilions cont d

Room Inventory – Pavilions Cont’d

  • Home and Alternate Pavilions should be reviewed periodically by each department

    • View the current Home/Alternate Pavilions for each department at: http://www.kent.edu/registrar/academic/upload/homealtpavilions_tt201180_20110128_1453.pdf

    • Send updates to the ASC Mailbox


Questions3

Questions?


Specific scheduling parameters

Specific Scheduling Parameters

  • Scheduling Parameters are CRN (section) specific parameters to be considered in scheduling

  • This includes all information entered in the DCU

    • Sections (Component) and Enrollment

    • Deliveries/Groups

    • Time Request/Time Notes

    • Room Request/Room Notes

    • Assigned Instructor(s)


Component section

Component (Section)

  • Component setup includes:

    • Section Number

    • Section Type

    • Max Enrollment

    • Banner Higher Education Information


Deliveries

Deliveries

  • Deliveries include dates, time patterns, location and instructor information


Deliveries cont d

Deliveries cont’d

  • Only one delivery per scheduling type should be created

    • Multiple deliveries will cause the meets to be scheduled multiple times

    • If a delivery within a section requires multiple rooms, create one delivery with multiple room requests


Deliveries cont d1

Deliveries cont’d

Multiple Rooms – Incorrect

Timetable Result

Delivery 01:

2x50 time pattern and CLAX room request

Delivery 02:

2x50 time pattern and LAB room request

Delivery 01:

MW 11:00-11:50 meets in CLAX ANX 222

Delivery 02:

TR 8:50-9:40 meets in room LAB ANX 333


Deliveries cont d2

Deliveries cont’d

Multiple Rooms – Correct

Timetable Result

Delivery 01:

2x50 time pattern, one CLAX room request and one LAB room request

Delivery 01:

MW 11:00-11:50 meets in rooms CLAX ANX 222 and LAB ANX 333


Deliveries cont d3

Deliveries cont’d

  • If multiple schedule types are requested, multiple deliveries should be used

Lecture and Lab - Correct

Timetable Result

LEC Delivery 01:

2x1:15 time pattern and LECX room request

LAB Delivery 02:

1x3:00 time pattern and LAB room request

Delivery 01:

TR: 12:30 – 1:45 meets in room LECX CHH 011

Delivery o2:

W: 11:00 – 2:00 meet in room LAB CHH 105


Delivery groups co scheduling

Delivery Groups (Co-Scheduling)

  • Proper Co-Scheduling is critical for an accurate Timetable

    • Make sure all deliveries that meet in the same room, at the same time, and with the same instructor are properly Co-Scheduled


Delivery groups cont d

Delivery Groups cont’d

Delivery Group – Incorrect

Timetable Result

Delivery SUB 43333 001 01:

3x50 time pattern, CLAX room request, Instructor J. Smith

Delivery SUB 53333 001 01:

3x50 time pattern, CLAX room request, Instructor J. Smith

No Group Created

Delivery SUB 43333 001 01:

MWF 11:00-11:50 meets in BOW 213, Instructor J. Smith

Delivery SUB 53333 001 01:

MWR 7:45-8:35 meets in BOW 112, Instructor J. Smith


Delivery groups cont d1

Delivery Groups cont’d

Delivery Group – Incorrect

Timetable Result

Delivery SUB 43333 001 01:

Enrollment 25, 3x50 time pattern, CLAX room request, Instructor J. Smith

Delivery SUB 53333 001 01:

Enrollment 10, no time pattern, no room request, Instructor J. Smith

No Group Created

Delivery SUB 43333 001 01:

MWF 11:00-11:50 meets in BOW 213 – capacity 25, Instructor J. Smith

Delivery SUB 53333 001 01:

No meets scheduled


Delivery groups cont d2

Delivery Groups cont’d

Delivery Group – Correct

Timetable Result

Delivery SUB 43333 001 01:

Enrollment 25, 3x50 time pattern, CLAX room request, Instructor J. Smith

Delivery SUB 53333 001 01:

Enrollment 10, 3x50 time pattern, CLAX room request, Instructor J. Smith

Co-Scheduled Group Created

Delivery SUB 43333 001 01

MWF 11:00-11:50 meets in BOW 217 – capacity 35, Instructor J. Smith

Delivery SUB 53333 001 01:

MWF 11:00-11:50 meets in BOW 217 – capacity 35, Instructor J. Smith


Deliveries and co scheduling

Deliveries and Co-Scheduling

  • Improper Delivery creation and Co-Scheduling leads to undesired results in the timetable

    • Instructor Schedule is affected

    • Room availability is affected

    • Time pattern subset selection is affected


Time requests

Time Requests

  • Select Pattern Request and then select the appropriate Time Pattern. Specific times and days are not entered.


Time requests cont d

Time Requests cont’d

  • Make sure to double check the time patterns on existing deliveries

    • DCU data is rolled from the Fall 2011 database

    • Time patterns were updated in this database for forced times and EVE deliveries, but the cleanup may not have assigned the intended pattern


Time requests cont d1

Time Requests cont’d

  • Check your time patterns by looking at the pattern subsets

    • Pattern file (Timeblocks – Final - Excel) is located on the ASC Timetabling Webpage: http://www.kent.edu/registrar/academic/timetabling/index.cfm


Time requirements notes

Time Requirements Notes

  • Add time notes in the Time Requirements text box

    • Time notes are used to specify the structure and relationships of time requests, not to indicate specific times and days


Time requirements notes cont d

Time Requirements Notes cont’d

  • Time notes should be specific and should include reasons for the requirement.

    • Always include the course numbers (if different) and the section numbers that are being referenced

    • Avoid vague verbiage – together, early, late, etc.

    • Do not note instructor availability (SPFS)

    • Do not note sections that must be conflict free (SPFS)

    • If no time is required (i.e. Web courses) do not enter a time pattern, no note required


Time requirements notes cont d1

Time Requirements Notes cont’d

Time Note – Unclear

Time Note – Better

  • Schedule sections in the morning

  • Daylight is required for this section

  • Instructor can only teach after 5 PM

  • Section 001 and 002 must be scheduled prior to 1:00pm because students prepare daily athletic reporting schedules

  • Schedule this section between the hours of 9am and 5:30pm because daylight is required

  • No note needed – use an EVE pattern


Time requirements notes cont d2

Time Requirements Notes cont’d

  • Time requirements to consider – shared time:

    • Same time (Different professors and rooms)

    • Same time, same professor (Different rooms)

    • Same time, same room (Different professors)

    • Same time, same pavilion (Different professors and rooms)

  • Same time, same room, same professor is co-scheduled, and a group should be created and no note is needed


Time requirements notes cont d3

Time Requirements Notes cont’d

Time Note – Unclear

Time Note – Better

  • Schedule sections together

  • Schedule Intro and Fundamentals class at 11:00

  • Schedule sections in labs at same time

  • Schedule section 001 and 002 same time, same pavilion for project coordination

  • Schedule 001 and SUB 15151 001 at the same time so students can’t enroll in both

  • Schedule section 001 and 002 same time, same prof to offer simultaneous labs


Time requirements notes cont d4

Time Requirements Notes cont’d

  • Time requirements to consider – different time:

    • Same day(s)

    • Different day(s)

    • Day between meets

    • Lab after lecture

    • Back to back (B2B)

      • When requesting back to back, specify whether sections must be in specific order


Time requirements notes cont d5

Time Requirements Notes cont’d

Time Note – Unclear

Time Note – Better

  • Schedule lab after lecture

  • Schedule MWF

  • Schedule following other section

  • Schedule this LAB after at least one meet of SUB 11031 001

  • Schedule 001 with at least one day between each meet

  • Schedule section 001 and 002 B2B with 001 first


Forced times

Forced Times

  • Requests for forced scheduling will be considered on a limited basis

    • Submit times, but give clearly articulated reasons for the request in the time requirement note

    • Only approved forcible deliveries will be processed in the Timetable

    • Unapproved forced times will be removed


Forced times guidelines

Forced Times – Guidelines

  • Guidelines for Forcing Days and Times:

    • Whenever possible the delivery must be forced on pattern

    • Whenever possible the delivery must not cross the time blocks

    • Whenever possible the delivery must start and/or end on pattern


Approved forcible deliveries

Approved Forcible Deliveries

  • Weekend Deliveries

    • Any deliveries which occur on a Friday evening, Saturday or Sunday may be forced

  • Extended Deliveries

    • Any deliveries which last more than three hours may be forced

  • Graduate Programs with 2 year scheduling cycles

    • Graduate programs with published 2-year scheduling cycles may force the documented evening deliveries.  These 2-year plans must be submitted to the Office of University Registrar.


Approved forcible deliveries cont d

Approved Forcible Deliveries cont’d

  • External Influence Deliveries

    • Deliveries with an external influence may be forced when the days and times are set for that delivery based on factors outside of the control of the university.  These include deliveries:

      • At foreign sites

      • In non-academic space such as Ice Arena or SWRC

      • Consortiums

      • Medical facility clinical experiences

      • Performance deliveries with public participation/audience

      • Coordinated across universities or primary/secondary school systems


Room requests

Room Requests

  • All classrooms (AUDX, CLA, CLAX, LEC, LECX, SEM, SEMX) have been reviewed by the Classroom Review Committee

    • Exclusive usage of these room types has been communicated to approved departments

  • Exclusive and forced room types may be selected in the DCU.

    • Forced room types include: DIS, GYM, LAB, LBC, LBCX, STU, STUX, TEA, TEAX


Room request

Room Request

  • If a specific schedulable room is needed for a section, enter a room requirements note


Room requirement notes

Room Requirement Notes

  • Room notes should be specific and should include the reason for the requirement

Room Notes – Unclear

Room Notes – Better

  • Schedule in ANX 0192

  • Schedule in SFH 0113 after section 002

  • This section must be scheduled in ANX because access to GYM is necessary for practical experience

  • Schedule in same room as section 002 for professor mobility issues (also add B2B time note)


Component done

Component Done

  • Utilize the ‘Done’ checkbox to indicate when data entry is completed for a section

    • This allows the ASC to begin reviewing and processing your notes which reduces cleanup issues once the build window has closed

    • Be careful not to unintentionally select the Disable checkbox !!


Assigned instructor s

Assigned Instructor(s)

  • Assign an instructor to a class whenever possible

    • The assigned instructor allows the system to consider faculty scheduling parameters

  • Only assign instructors who are teaching the class (must be present for each class meeting)

    • Don’t assign coordinators who oversee many sections of a class

      • Sections must schedule conflict free for instructors

      • Sections must schedule according to instructor parameters


Unknown instructor

Unknown Instructor

  • A full time faculty member will be teaching the course, but it will be one of two professors who will be assigned the section at a later date

    • Assign both professors to the section in the DCU

    • The system will schedule the class at a time when both professors will be available to teach

    • During the feedback window, or after the schedule is transferred to Banner, the professor who is not assigned can be removed from the section


Unknown instructor1

Unknown Instructor

  • A section will be scheduled, but an adjunct professor who is only available in the evening will be assigned to the section at a later date

    • Select an EVE time pattern, the section will only be scheduled in the evening subsets


Unknown instructor2

Unknown Instructor

  • A section will be scheduled and an adjunct professor will be assigned to the section, since the instructor is unknown, the unavailability is unknown

    • Select the desired time pattern based on student needs or historic scheduling – if updates are necessary, they can be requested during the feedback window or after the schedule is transferred to Banner


Unknown instructor3

Unknown Instructor

  • Multiple sections will be scheduled, but one currently unknown instructor is expected to teach these sections

    • Create a TBA instructor in the DCU and specify the instructor type (i.e. DEPT_PT: Part time instructor)

    • Assign the TBA instructor to the created sections

    • This will force the system to schedule conflict free and according to parameters set in the professor type to create the best possible schedule for this to-be-named instructor


How to create tba instructors

How To: Create TBA Instructors

  • Click on the Instructors tab


How to create tba instructors cont d

How To: Create TBA Instructors cont’d

  • Select your department from the dropdown list.


How to create tba instructors cont d1

How To: Create TBA Instructors cont’d

  • Click on New.


How to create tba instructors cont d2

How To: Create TBA Instructors cont’d

  • You will complete the GLOBAL section ONLY.


How to create tba instructors cont d3

How To: Create TBA Instructors cont’d

  • Fill in a First and Last Name. If you do not know the name, enter something generic such as Last Name = ACCT, First Name = TBA1


How to create tba instructors cont d4

How To: Create TBA Instructors cont’d

  • Select an Instructor Type from the dropdown list. REMEMBER to select a type that is associated with your department so that the correct scheduling rules are applied!


How to create tba instructors cont d5

How To: Create TBA Instructors cont’d

  • Click Save.


How to create tba instructors cont d6

How To: Create TBA Instructors cont’d

  • You have just created a TBA instructor that is attached to your department and associated with your professor type!


How to create tba instructors cont d7

How To: Create TBA Instructors cont’d

  • Reminders

    • The system will automatically generate an ID for the TBA Instructor.

    • This process is only for instructors who are unknown and do not exist in Banner. TBA instructors should be used as a placeholder.

    • TBA Instructors will not be transferred back to Banner.

    • If an instructor exists in Banner but not in the DCU, contact the ASC to have the instructor added. DO NOT create a TBA for a real instructor.

    • Only complete the GLOBAL section when creating a new TBA. Do not attempt to submit unavailability (blockoffs) here; they will be deleted. Meetings and blockoffs will be entered and managed in the Section Planning and Feedback System.


Questions4

Questions?


Student needs

Student Needs

  • Student Needs are represented by Course Combinations.

  • Course combinations are the semester prescriptions of required courses that need to be offered conflict-free.

from Botany Fall 2009

Semester 3 Option 1 = CHEM30475 (CORE),

CHEM20481 (CORE-LIST)

(50 students)

Semester 3 Option 2 = CHEM30475 (CORE), CHEM30481 (CORE-LIST)

(50 students)


Course combination data mix

Course Combination Data Mix


Assembling course combinations from roadmap data

Assembling Course Combinations from Roadmap Data

  • Each course combination will represent the course requirements of a particular semester for a given program and catalog year.

  • Every semester on a roadmap can potentially yield one or more course combinations based on the type of course requirements found in that semester.


Roadmap data

Roadmap Data

  • Every line on a roadmap represents a requirement.

1

2

3

4

5

6


Requirement categories single

Requirement Categories: SINGLE

  • SINGLE Requirements

    • Students must take one course and may only choose from one course

Ex: BSCI10120 is a SINGLE requirement. A Botany student must take this course. In this semester, CHEM10061 and CHEM10063 are also SINGLE requirements.


Requirement categories short list

Requirement Categories: SHORT-LIST

  • SHORT-LIST Requirements

    • Students must take one course but may choose from a list of two or three courses

Ex: (MATH12003 or MATH30011) is SHORT-LIST requirement. A Botany student must take one course but can choose between either of these two courses.


Requirement categories large list

Requirement Categories: LARGE-LIST

  • LARGE-LIST Requirements

    • Students must take one course and may choose from a list of four or more courses

    • LARGE-LIST requirements are not represented in our course combinations.

Ex: BSCI or CHEM or PHY Elective is an example of a LARGE-LIST. The actual number of courses that a Botany student may choose from to satisfy the requirement is four or more courses. In this semester, Foreign Language and Botany Core Course are also LARGE-LIST requirements.


Program milestones and categories

Program Milestones and Categories

  • All SINGLE and SHORT-LIST requirements will make up a course combination.

  • Whether a requirement has been flagged as a milestone (critical) has no bearing on its course combination requirement category.


Semester options

Semester Options

  • When a requirement is a SHORT-LIST requirement, it produces multiple OPTIONS that a student can take to successfully complete a semester.

Ex: A Botany student must take either CHEM20481 or CHEM30481. The student must take CHEM30475. So to successfully complete Semester 3 the student may opt to follow

Option 1 – CHEM20481+CHEM30475

OR

Option 2 – CHEM30481+CHEM30475.


Student count

Student Count

  • Student Count is the number of students who are expected to need to take a combination of courses in a given scheduling term.

  • This data is based on each student’s academic history and general student record in Banner.

  • Semesters producing multiple options will have their student counts divided equally among the options.


Roadmap q and a

Roadmap Q and A

Q1: Will Kent Core and General Electives be included in the combinations?

A1: No – they are LARGE-LIST requirements.

Q2: What requirement categories are attached to CHEM10060, CHEM10062, MATH11002?

A2: They are all SINGLE requirements

Q3: How many options/paths to completions does this semester have?

A3: One option/path since all requirements are SINGLE – CHEM10060+CHEM10062+MATH11022


Roadmap q and a1

Roadmap Q and A

Q1: What type of requirement is (MATH11012 or MATH12002)?

A1: It is a SHORT-LIST requirement.

Q2: How many paths/options to completion does this semester have?

A2: Two options exist: (MATH11012+ECON22060+MIS 24053) OR (MATH12002+ECON22060+MIS 24053)


Assembling course combos from student plans

Assembling Course Combos from Student Plans

  • DegreeWorks contains a Student Educational Planner.

  • The roadmap will be applied to a student. The student version is a PLAN.

  • A student will work with their advisor to manage their plan.


Assembling course combos from student plans cont d

Assembling Course Combos from Student Plans cont’d

  • The PLAN data will be submitted as course combinations for all students who have plans that have been approved by an advisor.

Joe’s Course Combo for Spring 2012

  • CHEM20481 SINGLE

  • CHEM30475 SINGLE

  • ARCH10001 SINGLE

  • ANTH18210 SINGLE

  • BSCI30275 SINGLE

  • (1 student)

  • *ENG 21011 will not be included in Joe’s combination. It is similar to LARGE-LIST requirement since many sections are offered in a term.


Plan data v roadmap data v you

Plan Data v Roadmap Data v You!

  • Plans will be submitted as course combinations for those students who have advisor approved plans

  • Roadmap data will be submitted for students who have a corresponding roadmap/template but no advisor approved plans.

  • You will be able to submit custom combinations for student populations who are not represented by a plan or a roadmap (i.e. graduate students).


You my course combos

You! - My Course Combos

  • Through SPFS you are able to edit course combinations. Examples of why you might edit your existing combinations include –

    • A course is a FALL-only course and will not be offered in SPRING. You can replace the FALL-only course with a suitable substitute, if necessary.

    • Ensure that certain popular LARGE-LIST courses are also offered conflict-free with the required SINGLE/SHORT-LIST courses.


You my course combos cont d

You! - My Course Combos cont’d

  • Through the Course Planning System you will be able to add new combinations. Examples of why you might add new combinations include –

    • Spread out program elective courses to ensure that there are a suitable number not offered in conflict.

    • Create combinations for graduate programs to ensure that those courses are not offered in conflict.


Additional information

Additional Information

  • Course combinations will not contain the following information:

    • LARGE-LIST requirements

    • Courses where historically many sections are offered such as US 10097, ENG 11011 and ENG 21011.

  • Course combinations will not be submitted under the following circumstances:

    • The related semester had less than two SINGLE and/or SHORT-LIST requirements.

    • The related semester had no students.


Resulting course combo process

Resulting Course Combo Process


Questions5

Questions?


Timetabling section planning feedback system spfs

Timetabling: Section Planning & Feedback System (SPFS)

https://solutions.kent.edu/sectionplanning/

  • View/maintain course information including:

    • Your department’s course combinations

    • Your courses in another department’s course combinations

    • Historical section offering information

  • Submit meeting information

  • Attach types

  • Submit faculty blockoffs

  • Timetabling feedback


Timetabling section planning feedback system spfs cont d

Timetabling: Section Planning & Feedback System (SPFS) Cont’d

  • Schedule Planning And Feedback System User Help

    http://www.kent.edu/registrar/academic/timetabling/schplanninguserhelp.cfm

  • Request Access to SPFS by role

    • Instructor Maintenance – Activate/deactivate instructors, assign instructor types, and create individual instructor Blockoffs

    • Meeting Requestor - Submit meeting requests

    • Program Coordinator –Make mass course changes (in course combinations) and view/add/edit individual course combinations.

    • Viewer – View information in the system – No editing ability

    • Feedback User –Submit feedback to request updated time and/or room assignments in the final timetable


Additional resources on the web

Additional Resources on the Web

  • Website address:

    http://www.kent.edu/registrar/academic/index.cfm

    The ASC Website contains:

  • KSU Principles of Timetabling

  • User Guides

  • Contact Information

  • Timetabling documents and information


Timetabling steering committee

Timetabling: Steering Committee

  • Sandra Alli, Registrar’s Office

  • Gregory Blase, JMC

  • Stephane Booth, Provost’s Ofc

  • Tim Chandler, Provost’s Ofc

  • Susan Cole, IS

  • Ron Corthell, English

  • Glenn Davis, Registrar’s Office

  • Pam Evans, Architecture

  • Brenda Gordon, ASC

  • Lynette Johnson, ASC

  • Richard Kolbe, Business

  • David Odell-Scott, Philosophy

  • Gail Rebeta, Registrar’s Office

  • Alexa Sandman, TLC

  • Richard Serpe, Sociology

  • Yvonne Smith, Nursing

  • Cynthia Stillings, Theatre

  • Andrew Tonge, Math

  • Stanley Wearden, CCI

  • Kathy Wilson, Economics


Timetabling the team

Timetabling: The Team

  • Sally Kandel, Associate Vice President

  • Stephane Booth, Associate Provost

  • Glenn Davis, University Registrar

  • Gail Rebeta, Manager Registrar Office Systems

  • Academic Scheduling Center

    • Lynette Johnson, Business Analyst

    • Brenda Gordon, Timetabling Coordinator

    • Sandra Alli, Office Systems Coordinator

    • Barbara Johnson, Administrative Clerk

    • Karen Smith, Administrative Clerk

  • Timetabling Steering Committee

  • You!


Questions6

Questions?


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