ASBO International’s Meritorious Budget Awards Program. How to Develop an Award Winning Budget. Welcome & Introductions. Presenters Donna Peterson, MBA Review Coordinator Bob Horwath, MBA Advisory Commitee Chair Gary Frisch, MBA Advisory Committee Vice-Chair George Lingel, MBA Reviewer
Meritorious Budget Awards Program
Donna Peterson, MBA Review Coordinator
Bob Horwath, MBA Advisory Commitee Chair
Gary Frisch, MBA Advisory Committee Vice-Chair
George Lingel, MBA Reviewer
Paul Kelly, Member
David Means, Member
Samuel Rippin, Member
Lee Legutko, Retired, Member
Scott Kies, Review Coordinator
Ketul Thaker, ING, MBA Sponsor
Shirley Broz, Brian Mee, Board Liaisons
Vee Boehringer, Michelle Williams, ASBO Staff
(Page numbers on following slides tie to
the ASBO Publication
“Standards of Excellence in Budget Presentation”)
The budget document cover contains:
The Executive Summary can be a stand alone document and presents the budget in narrative, numeric, and graphical form.
Make sure to include:
Include a copy of the Meritorious Budget Award certificate if received for the prior year.
Include a listing of members of the school board and first level administrative personnel.
The document should provide an explanation of the school entity which includes the following:
Legal autonomy, fiscal independence/dependence
Level of education provided
Geographic area served Pages 17-18
Include significant budget and financial policies, rules, procedures, and regulations at the legal, board, and administrative levels.
Include an organizational chart which includes the administrative staff by position or title.
Include a coherent statement of the mission of the school entity.
Include the major goals for the school entity. If the cost of a goal or objective is significant and measurable, include the cost.
Describe the budget development process and timeline including capital.
Describe the budget administration and management process.
Pages 26-27; 32-33
The “Heart” of the Budget Document
Pages 40-41; 43-47
A pyramid approach should be used. This is a summary of all funds, followed with the presentation of individual funds.
Optional: The presentation may be followed by program, location, and/or administrative unit budgets.
Three prior years of actual data is preferred in the Financial Section. The information may be presented in the Informational Section in a form and format which is comparable to the current year and proposed year.
Pages 98-99; 137
Describe to what extent capital improvements or other major capital spending will affect the school entity’s current and future operating budgets.
Focus on reasonably quantifiable additional costs and savings (direct and indirect) or other service impacts that result from capital spending.
Explain the effects of servicing debt levels on current and future budgets.
Present the assessed value of taxable property and the market value of taxable property for:
Include property tax rates and collections for:
Include an analysis of the budget’s effect on taxpayers for:
Provide five-year summary comparison of revenues and expenditures (three prior years actual, current year budget and/or estimated actual, and the proposed budget year). If the three prior years actual data is presented in the Financial Section, this presentation is not required.
All years must be presented in a comparable form and format, whether presented in the Financial or Informational Section
Five-year summary must bepresented for all governmental funds. (Presentation of similar data for other funds is optional.)
Three years of budget forecasts for all governmental funds.
Include revenues, expenditures and beginning and ending fund balances. Forecasts for non-governmental funds is optional.
The document should present:
Present personnel resource allocations for:
Include the bond amortization schedule(s) of the school entity.
Provide performance measures for three prior years such as:
Pages 131, 132-136
Include other information that would help the reader understand the past and future directions of the school entity.
Include a glossary of terms to improve understanding.
The final document is not complete until applicants review their budget against the criteria using the checklist and adjust if necessary.
Notification is sent only to the applicant with confidential comments.
Questions and Answers Regarding General Criteria and Budget Document Sections
“The reviewer comments rank as the number one benefit of participation”
MBA Award Winning Budgets
Sample budgets are available. Visit ASBO’s Web site for more information.
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