Review of Program Announcement PS12-1211

1. Review of Program AnnouncementPS12-1211 Enhancing HIV Mobilization among Organizations Serving Gay, Bisexual, and other Men Who Have Sex with Men Sophia L. Minor, MBA/HCM Centers for Disease Control and Prevention Divisions of HIV/AIDS Prevention

2. Presentation Outline • Background • FOA Goals • Funding Categories • Performance Goals • Activities • Award Information • Eligibility • Application Content • Funding Restrictions • Application Review • Evaluation • Deadlines • Agency Contacts

3. Background • CDC is refocusing the nation’s attention on the domestic HIV epidemic, especially among communities disproportionately impacted by the disease. • Gay, bisexual, and other men who have sex with men (MSM) represent the community most impacted by HIV. • Gay, bisexual, and other MSM comprise 2% of the U.S. population; yet, accounted for 61% of all new infections in 2009. • MSM are (86x) more likely to be diagnosed with HIV compared to other men; and MSM are (50x) more likely to be infected with HIV than the General Population.

4. Background (cont’d) • The purpose of CDC Funding Opportunity Announcement (FOA) PS12-1211 is to enhance the focus on the sexual health of MSM, including: • increasing HIV awareness, prevention, communication, prioritization, and mobilization efforts, and • improving the health of MSM living with HIV among the members and constituents of non-HIV focused organizations that serve gay, bisexual, and MSM.

5. PS12-1211 Goals The goals of this program announcement (PA) are to: 1) Fund national non-HIV focused organizations that have historically served gay, bisexual, and other men who have sex with men (MSM) to enhance their focus on the sexual health of MSM by increasing HIV awareness, prevention, and action among gay, bisexual, and other MSM, as well as improve the health of MSM living with HIV; and 2) To increase the number of other non-HIV focused organizations that historically serve gay, bisexual, and other MSM to adopt the sexual health of MSM and HIV prevention as a focus for their organizations.

6. PS12-1211 Funding Categories • CDC plans to award up to two (2) cooperative agreements at approximately $120,000 each. • The maximum award for the two (2) cooperative agreements is a total of $240,000.

7. PS12-1211 Funding Activities • This cooperative agreement will address two main activities to be conducted in tandem. • Part 1 is designed for grantees to build organizational support for HIV as a focal issue by increasing awareness of the impact that HIV is still having upon gay, bisexual, and other MSMby: (1) leveraging the organization’s existing structure, networks, and communication platforms to disseminate key CDC prevention messages designed to improve the sexual health of MSM, reducing their HIV risk, and improving the health of MSM living with HIV; (2) providing opportunities to educate their constituents and members via tailored educational material and trainings; and by (3) extending the reach of existing HIV campaigns from CDC and other partners that target sexual health among gay, bisexual, and other MSM.

8. PS12-1211 Funding Activities (cont’d) • Part II is designed to increase the number of gay and bisexual men’s organizations that adopt HIV as a focus for their organization. In addition to focusing on their own organizations, grantees will: (1) build coalitions or networks to expand the number of non-HIV focused organizations (e.g., civic/social, health, media, policy) that serve gay, bisexual, and other MSM. (2) support the sexual health of MSM by focusing on HIV awareness and prevention and the improvement of the health of MSM living with HIV by • recruiting other non-HIV focused organizations to collaborate in HIV mobilization efforts; • encouraging these organizations to extend the reach of CDC and other HIV prevention campaigns; and • creating opportunities for the development and implementation of high impact prevention strategies that multiple organizations can collectively employ to stop the spread of HIV among gay, bisexual, and other MSM.

9. PS12-1211 Performance Goals • The measurable outcomes of the program will be in alignment with one (or more) of the National Center for HIV, Viral Hepatitis, STD, and TB Prevention (NCHHSTP) performance goals: 1) Decrease the number of persons at high risk for acquiring or transmitting HIV infection. 2) Increase the proportion of HIV-infected persons who know they are infected. 3) Increase the percentage of HIV-diagnosed MSM with an undetectable viral load. 4) Reduce the proportion of MSM who reported unprotected anal intercourse during their last sexual encounter with a partner of discordant or unknown HIV status.

10. PS12-1211 Performance Goals (cont’d) • Awarded organizations (grantees) will support the four NCHHSTP goals by: Integrating HIV/AIDS strategies into their existing communication platforms, networks, and mobilization activities to increase HIV awareness, reduce HIV risk, and improve the health of gay, bisexual, and other MSM.

11. PS12-1211Program Implementation • Grantees will conduct activities consistent with Parts I and II of this cooperative agreement; and as defined by the following two parts: • Part I - Education and Training • Part II - Coalition Development and Mobilization

12. PS12-1211Program Implementation 1. Education and Training Phase (Part I) • Awarded organizations will: • establish a greater internal focus on increasing organizational support for HIV as a priority issue; • provide opportunities to educate and train their members and constituents via materials, tools, and workshops; • extend the reach of existing campaigns that target gay, bisexual, and other MSM; and • collaborate with CDC in mobilization efforts for gay, bisexual, and other MSM.

13. PS12-1211Program Implementation(cont’d) 2. Coalition Development and Mobilization Phase (Part II) • Awarded organizations will: • convene a meeting of national, non-HIV organizations that serve gay, bisexual, and other MSM to generate ideas and create an action plan to support comprehensive mobilization efforts that will increase support of HIV awareness and prevention efforts among gay, bisexual, and other MSM.

14. PS12-1211Additional Activities 1. Meetings/Conference Calls with their CDC Project Officer -the grantee and the CDC Project Officer will establish a regularly scheduled conference call to discuss: • updates and progress on the grantee’s work plan; • emerging opportunities or challenges; and • support or technical assistance needed from CDC. 2. Develop and implement an organizational action plan that will: • demonstrate how the grantee will incorporate HIV awareness and prevention efforts into their existing infrastructure; • utilize distribution channels to effectively reach gay, bisexual, and other MSM with HIV prevention messages and activities; and • include how staff will help to facilitate the implementation of the approved action plan.

15. PS12-1211Additional Activities(cont’d) 3. Assign a staff member who will be the focal person for HIV prevention activities for gay, bisexual, and other MSM who will: • represent the organization at in-person meetings, on conference calls, and trainings with CDC and its partners; • complete all reporting and data reporting/evaluation requirements; and • serve as the organization’s primary point of contact for CDC. 4. Collaborate with CDC in the development of HIV educational and training materials that can be shared with their members and constituents.

16. PS12-1211Additional Activities (cont’d) 5. Submit any newly developed public information resources and materials to CDC so they can be cleared and distributed to other organizations, agencies, and partners as relevant. Selected materials will be co-branded with CDC. 6. Work with partner organizations (e.g. health departments and clinics, community-based organizations, social and civic organizations, etc.) that are experienced in HIV prevention, testing, and treatment to: • make gay, bisexual, and other MSM aware of the importance of knowing their HIV status; • seek care (if needed); and, • protect their lives and the lives of others in their community through effective HIV prevention strategies.

17. PS12-1211Additional Activities(cont’d) 7. Adhere to CDC policies for securing prior approval for sponsored conferences and meetings. After award is made, if planning to use CDC funding to hold a conference, the grantee must send a copy of the agenda to CDC's Procurement and Grants Management Office (PGO) for approval. 8. If the grantee plans to use materials and include the name or logo of either CDC or the Department of Health and Human Services (HHS), a copy of the proposed material must be sent to CDC's PGO for approval.

18. PS12-1211Additional Activities(cont’d) 9.Convene a local materials review panel or utilize the local health department materials review panel to comply with CDC’s Assurance of Compliance with the Requirements for Contents of AIDS Related Written Materials (Form 0.1113: Assurance of Compliance with the Requirements for Contents of AIDS Related Written Materials). The current guidelines are available at: http://www.cdc.gov/od/pgo/forms/hiv.htm and the form is available at http://isp-v-maso-apps//EForms/PDF/01113.pdf .

19. PS12-1211CDC Activities 1.Collaborating with grantees on the development of HIV and AIDS educational materials and trainings for the grantees’ members and constituents. 2. Providing guidance to the grantees on the implementation of CDC campaigns, guidelines, and interventions. 3. Collaborating on outreach and briefing of other national organizations found within grantees’ networks and strategic partnerships.

20. PS12-1211CDC Activities(cont’d) 4.Collaborating on convening key planning meetings to develop strategies for mobilizing gay, bisexual, and other MSM. 5. Providing linkages to other CDC grantees, partners, or constituents (as appropriate) to enhance mobilization efforts. 6. Providing speakers, subject matter experts, and research findings to brief grantees’ leadership, membership, and constituents.

21. Non-Research This announcement is only for non-research activities supported by CDC. If research is proposed, the application will not be reviewed. For the definition of research, please go to: http://www.cdc.gov/od/science/integrity/docs/cdc-policy-distinguishing-public-health-research-nonresearch.pdf

22. PS11-1211Award Information CDC anticipates the following funds to be available: • Type of Award: Cooperative Agreement • Fiscal Year Funds: 2012

23. PS12-1211Award Information, (cont’d) • Approximate Number of Awards: 2 • Approximate Average Individual Award: $120,000 • Floor of Individual Award Range: $100,000 • Ceiling of Individual Award Range: $240,000 • Anticipated Award Date: On or before September 30, 2012 • Budget Period Length: 12 months • Project Period Length: 2 years

24. PS12-1211Number of Awards • Up to two (2) organizations will be funded • To build their existing infrastructure, influence, and activities to prioritize and enhance HIV prevention among gay, bisexual, and other MSM they serve.

25. PS12-1211Applicant Eligibility Criteria • Submit the application by the deadline date, June 15, 2012 by 11:59 p.m. Eastern Time. Late applications will be considered non-responsive. See “Section IV., Submission Dates and Times” for more information on deadlines. • For a complete list of eligible applicants who may apply for this funding opportunity, please see Section III. Eligibility Information – Eligible Applicants.

26. PS12-1211Applicant Eligibility Criteria (cont’d) The desired characteristics of applicants are as follows: • National organizations with demonstrated reach in local communities • Have historical credibility and influence in serving gay, bisexual, and other MSM • Have a membership that is primarily comprised of gay, bisexual, and other MSM or health professionals with a focus on providing health care services to gay, bisexual and other MSM

27. PS12-1211Applicant Eligibility Criteria (cont’d) • Possess the demonstrated ability to influence a national dialogue • Have demonstrated variety of existing communication platforms (e.g., Websites, magazines, newsletters, radio stations, social media, etc.) • Have the demonstrated ability to leverage additional resources • Have the demonstrated ability to convene meetings at a national level

28. PS12-1211 Application and Submission Information Electronic Submission: • CDC requires the applicant to submit the application electronically by utilizing the forms and instructions posted for this announcement on http://www.grants.gov

29. PS12-1211 Grant Application Process-Applicant- The following information is useful to consider and take action on prior to applying for a funding opportunity: • DUNS: All federal grant applicants are required to have a Dun and Bradstreet Data Universal Numbering System (DUNS). To obtain a DUNS number, go to: http://fedgov.dnb.com/webform or call 1-866-705-5711. • Register NOW on http://www.grants.gov. More information will be provided on this.

30. PS12-1211 Grant Application Process-Applicant (cont’d) • Become familiar with the HHS Grants Policy Statement, which includes a wealth of useful grants information, including a list of allowable and unallowable costs at: http://www.hhs.gov/grantsnet/adminis/gpd/index.htm • Become familiar with the CDC Budget Template, which can be found at: http://www.cdc.gov/od/pgo/funding/grants/Budget_Guidelines.doc

31. PS12-1211 Grant Application Process-Applicant and Grants.gov (cont’d) Steps to take when applying for a grant funding opportunity: • Register your organization on http://www.grants.gov. Lengthy process. Give yourself sufficient time. • Download the Funding Opportunity Announcement (FOA) Application Instructions (you DO NOT need to be registered to download the instructions). • Read the FOA instructions thoroughly and carefully. Although each section of the FOA is critically important, special attention should be given to the Award Information and Eligibility Information sections. • Prepare all the required forms, documents, and appendices in response to the FOA.

32. PS12-1211 Grant Application Process-Applicant and Grants.gov (cont’d) • Download the FOA Application Package, complete the forms, thenupload the documents into http://www.grants.gov(you MUST be registered to download the Application Package). • IMPORTANT: Submit your application at least 7 days prior to the FOA submission deadline as possible.After the application is submitted into http://www.grants.gov, it goes through automated error checks. If errors are encountered, you will be notified by email or the system will not allow you to submit the application. If it is prior to FOA submission deadline, you will have an opportunity to correct your application and resubmit. • Upon successful submission of your application, you will receive a confirmation email and a verification email.

33. PS12-1211 Indirect Cost • Indirect costs will be reimbursed on any HHS grant if the recipient has submitted the necessary documentation related to the period for which the indirect cost will be provided. • Whether an organization has a single grant-supported project from HHS and/or other Federal agencies, applicants/recipients are encouraged to develop an indirect cost rate rather than charging all cost directly.

34. PS12-1211 Indirect Cost (cont’d) Indirect Cost Rate Agreement The document that formalizes the establishment of indirect cost rates and provides information on the proper application of the rates. Recipients must have a current rate agreement. Division of Cost Allocation (DCA) website: http://rates.psc.gov/fms/dca

35. PS12-1211 Common Errors to Avoid • Missing cover letter with signatures • Missing or outdated indirect cost rate agreement • Missing 501c3 IRS Tax Exempt form • Waiting to the last minute to submit application • Pages are not numbered. • Incomplete budget narrative or insufficient budget detail • Budget is not properly separated by category and subtotaled

36. PS12-1211 Common Errors to Avoid(cont’d) • Goals and Objectives are not realistic or measurable • Application is not organized as outlined in FOA • Not providing a list of application contents (Table of Contents) • Repeating funder’s language verbatim rather than applying funder’s concepts and themes • Submitting applications that lack consistency between program objectives, activities and the evaluation plan • When provided, Letters of Support not Specific to Application

37. PS12-1211 Content and Form of Submission • If a funding amount greater than the ceiling of the award range is requested, the application will be considered non-responsive and will not be entered into the review process. • The applicant will be notified that the application did not meet the eligibility requirements.

38. PS12-1211 Special Requirements • If the application is incomplete or non-responsive to the special requirements listed in this section, it will not be entered into the review process. The applicant will be notified the application did not meet submission requirements. • Not request funding greater than the ceiling of the award range, including indirect costs. • DO NOT exceed the application’s Project Narrative page limit of 40 pages.

39. PS12-1211 Special Requirements (cont’d) • Submit a copy of the organization’s bylaws, which show their ability to operate at a national level. The organization should have a network of chapters, affiliates, or sections across the U.S. • Applicants must upload all additional documentation in Grants.gov under “Other Attachment Forms,” and specify how each document should be labeled (i.e., Letters of Support, etc.).

40. PS12-1211Application Content A table of contents MUST be included with your application. • Project Abstract: must be submitted with the application forms. • Format: • Maximum of 2-3 paragraphs. • Font size: 12 point unreduced, Times New Roman • Single spaced • Paper size: 8.5 by 11 inches • Page margin size: One inch

41. PS12-1211Application Content (cont’d) • Project Abstract: • The abstract must contain a summary of the proposed activity suitable for dissemination to the public. • This Abstract must not include any proprietary/confidential information. The abstract must have an eligibility page which outlines in the application where the applicant meets each EligibilityCriteria (see page 13 of FOA PS12-1211 for detailed eligibility criteria).

42. PS12-1211Application Content (cont’d) • A Project Narrative: Must be submitted with the application forms and uploaded in a PDF file format to grants.gov. • Narrative must include the following items: • Format: • Maximum of 40 pages, additional pages will not be reviewed • Font size: 12 point unreduced, Times New Roman • Single spaced • Paper size: 8.5 by 11 inches • Page margin size: One inch • Number all narrative pages; not to exceed the maximum number of pages

43. PS12-1211Application Content (cont’d) • A Project Narrative: Narrative MUST INCLUDE the following: • Understanding of the Epidemic (5 pages) • Demonstrated reach, experience, and influence (5 pages) • Programmatic Approach (18 pages) • Organizational Resources (8 pages) • Staffing (4 pages) • Budget and Budget justification: • The budget justification will not be countedin the stated page limit, in accordance with Form CDC 0.1246E (http://www.cdc.gov/od/pgo/forms/01246.pdf).

44. PS12-1211Application Content (cont’d) • Budget: • Applicants are required to provide a line item budget and narrative justification for all requested costs that are consistent with the purpose, objectives, and proposed program activities. • The budget and budget justification should be placed in the application’s attachments. • NOTE: As stated in the presentation, applicants are expected to submit a budget covering the entire length of the project period with activities and expenses outlined per length of budget period (12 months).

45. PS12-1211Application Content (cont’d) • Budget (cont’d): Within the budget, include: 1. A detailed line item budget and justification 2. A line item breakdown and justification for all personnel 3. Line item breakdown and justification for all contracts.

46. PS12-1211Funding Restrictions • Restrictions, which must be taken into account while writing the budget, are as follows: • Grantees may not use funds for research. • Grantees may not use funds for clinical care. • Grantees may only expend funds for reasonable program purposes, including personnel, travel, supplies, and services, such as contractual. • Grantees may not generally use HHS/CDC/ATSDR funding for the purchase of furniture or equipment. Any such proposed spending must be identified in the budget.

47. PS12-1211Funding Restrictions (cont’d) • The direct and primary grantee in a cooperative agreement program must perform a substantial role in carrying out project objectives and not merely serve as a conduit for an award to another party or provider who is ineligible. • Reimbursement of pre-award costs is not allowed. • Projects that involve the collection of information from 10 or more individuals and are funded by a grant/cooperative agreement will be subject to review and approval by the Office of Management and Budget (OMB) under the Paperwork Reduction Act.

48. PS12-1211 Application Review Information • All eligible applications will be initially reviewed for completeness by the Procurement and Grants Office (PGO) staff. • An objective review panel will evaluate complete and responsive applications according to the criteria listed in Section VI. Application Review Information, subsection entitled “Evaluation Criteria”.

49. PS12-1211 Evaluation Criteria • Eligible applicants will be evaluated against the following criteria: • Understanding the epidemic (5 points) • Demonstrated reach, experience, and influence (35 points) • Programmatic Approach (20 points) • Organizational Resources (30 points) • Staffing (10 points) • Budget and Budget Justification (reviewed but not scored) Total: 100 points

50. Anticipated PS12-1211 Award Date On or before September 30, 2012 • Award Notices: • Successful applicants will receive a Notice of Award (NoA) from the CDC Procurement and Grants Office. • Unsuccessful applicants will receive notification of the results of the application review by mail.