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Integrated Management Systems Combining Quality, Environment, Health & Safety Systems. Integrated Management Systems – PAS99. What is in this presentation: What do we mean by an integrated management system? Purpose and aims of IMS Why should management systems be integrated?

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Integrated Management Systems

Combining Quality, Environment, Health & Safety Systems


Integrated Management Systems – PAS99

What is in this presentation:

  • What do we mean by an integrated management system?

  • Purpose and aims of IMS

  • Why should management systems be integrated?

  • Integrated Management Systems.

  • Considerations for the Integrated Management Process.

  • Publicly Available Specification (PAS) 99.


What do we mean by an integrated management system?

The Integrated Management System (IMS) integrates the management systems for quality, environment and safety to create a new overall management system, in which the processes, interfaces, structures and documentation systems of the individual systems are combined into a standard system.


What do we mean by an integrated management system?

Quality

and process management

Environment

Safety

Balanced

KPI

systems

P r o c e s s e s

Management

report

Vision

Goals

Management

report

Management

report

Work safety

Emergency/fire safety

Hazardous materials

Corporate

ranking

Corporate

planning

Corporate evaluation

Corporate management


Purpose and aim of IMS:

  • The Integrated Management System is designed to

  • support managers in the performance of their individual corporate responsibilities

  • reduce costs and effort in the long-term through continuous process optimisation and by combining duties and competences

  • support employees in the integrated implementation of processes

  • guarantee the supply of employment-related information and requirements

  • secure a positive corporate ranking (management quality)

  • estimate ecological and economic opportunities and risks and thus ensure sustainability.

To achieve the goals of IMS, all elements must be captured, duplicated work and activities avoided, and a Group-wide IMS peformance plan implemented.


Why should management systems be integrated?

  • Be consistent within the organization.

  • Improve internal and external communication.

  • Avoid duplication and gain cost savings.

  • Reduce risks.

  • Expose conflicting objectives.

  • Identify and rationalise conflicting responsibilities and relationships.

  • Gain a structured balance of authority/power.

  • Focus organization onto business goals.

  • Create a formalisation of informal systems.

  • Harmonise and optimise practices.

  • Identify and facilitate staff training and development.


Integrated Management System

Present Situation

After Introduction of IMS

  • Several different management systems running in parallel

  • Different standards (specifications) and documentation systems

  • No continuous process environment

  • No standardised ruling for interfaces

  • Implementation of a continuous and process-oriented integrated management system as a management and control tool throughout the Company, complete with an effective and legally established structural and workflow organisation

  • Definition of IMS roles, clear allocation of responsibilities

  • Guarantee of continuous process improvement to optimise performance and costs

Work

safety

Safety

Environment

The 6 elements of IMS

Fire safety/

emergency

Hazardous

materials

Quality


Integrated Management System

MANAGEMENT SYSTEM

  • System to establish policy and objectives and to achieve those objectives.

  • Six common elements – Source: ISO Guide 72

    • Policy

    • Planning

    • Implementation and Operation

    • Performance Assessment

    • Improvement

    • Management Review


Integrated Management System

Which Management Systems standards can be integrated?

Any

9001


Integrated Management System

Considerations for the Integrated Management Process

  • The extent to which integration should occur.

  • The political and cultural situation within the company.

  • The levels of competence necessary.

  • Legal and other regulatory requirements.

  • Clear objectives for the integration project.


PAS 99

Integrated Management Framework


Integrated Management System

What is PAS 99

  • Based on ISO 14001 structure

  • PDCA Cycle to support systematic management

  • Risk Based Standard

  • Helps is you really know your processes!

    • Process identification with inputs & outputs are essential

6 common requirements:

Policy

Planning

Implementation & Operation

Performance Assessment

Improvement

Management Review


Integrated Management System


Implementing PAS99


Risk Based Approach

4.3.1 Evaluation of Aspects & Impacts : evaluate the significant business issues & the associated risk

  • Quality: Preventive Action?

  • HACCP

  • Environmental: Aspects & Impacts

  • OH&S: Risk Assessments, CoSHH, DSE, PUWER etc.

  • Corporate Risk

    Objective: To establish a common frame work to identify, evaluate and control business risks of any type.


Legal & Other Requirements

4.3.2 Identification of legal & other requirements

  • Environmental: licences, waste, water, WEE etc

  • OH&S: HASAW, Manual Handling, PUWER, Consultation

  • Human Resource: Working time directive, equality, disability etc

  • Data Protection: Do you hold customer information?

  • Products

  • Software: Are we licensed correctly?

  • Corporate: New companies act & director liability

    Objective: Legal compliance

    (and keep the Managing Director out of court).


Documenting Working Procedures

  • 4.4.1 Operational Control - for example machine maintenance:

    • OH&S: Wear your PPE, Use the permit to work, isolate the machine

    • Quality: Set up for quality critical to quality parameters

    • Environmental: Don’t throw the oil down the drain etc.

  • Objective: One stop shop document containing all three systems

  • for each process and task.


  • Core Systems

    4.4.3: Documentation requirements, 4.5.4: Handling non conformities, 4.6.2: Corrective & preventive action

    • Control of documents & data

    • Control of records

    • Control of non conformities

    • CAPA (Corrective And Preventative Actions)

      Objective: Common procedures for these systems and

      clear priority for the business as a whole


    Management Responsibilities

    4.2: Policy, 4.3.4: Objectives, 4.7 Management Review

    • One clear policy relating to all integrated systems

    • Common (non conflicting) objectives

    • One Management Review of the business

      Objective: Common vision, goals and priorities for the

      business as a whole


    Implementing an IMS

    • Write a policy for the IMS

    • Define the system – write a well structured manual to act as your ‘instruction book’

    • Make sure you have well developed

      process understanding

    • Install common system elements

    Specific Systems

    Q

    E

    H&S

    Common Core Systems

    Model of IMS System


    Benefits of an IMS

    • Encourages risk management across the business

    • Gives a competitive edge – more holistic approach to business management

    • Stakeholder satisfaction – systemic approach to risk, cohesion across the business

    • Common goals across the business


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